I. Purpose

A Technical Advisory Committee (TAC) is hereby established by the Plan Commission. The purpose of TAC is to advise the Director of the Department of Planning and Zoning, the Plan Commission, the Board and the Design Review Committee in matters related to:

1. The adequacy and sufficiency of plans;
2. The adequacy and sufficiency of design details and development specifications;
3. The compliance of plans, design details and development specifications with any applicable federal, state or local law, ordinance, rule or regulation affecting a proposed development;
4. Procedures for the review of applications or petitions; and,
5. Amendments to the Town of Plainfield Zoning Ordinance or the Town of Plainfield Subdivision Control Ordinance which may be necessary to serve the interests of the Town of Plainfield, its citizens or developers.

II. Membership

TAC shall consist of the following individuals or their designated representatives:

1. Town Manager
2. Town Engineer
3. Building Commissioner
4. Fire Marshal
5. Fire Chief
6. Superintendent of Public Works
7. Police Chief
8. Secretary of the Plan Commission
9. Director of Planning and Zoning

The Director is hereby designated as the Chairperson of TAC.

The Director is hereby authorized to invite additional experts, consultants or representatives of affected governmental agencies as may be needed from time to time to provide a complete, thorough and responsive report to the Plan Commission, the Board or the Design Review Committee.

III. Duties

TAC shall:

1. Review applications or petitions for: Improvement Location Permits; Zone Map Change; Primary Plat; Secondary Plat; Variance of Use; Variance of Development Standards; Special Exceptions; and, Development Plans (all within the time frames for review of such applications or petitions specified in the Town of Plainfield Zoning Ordinance, the Town of Plainfield Subdivision Control Ordinance, the Rules of Procedure of the Town of Plainfield Plan Commission or the Rules of Procedure for the Town of Plainfield Advisory Board of Zoning Appeals).
2. Prepare recommendations to the Director regarding the issuance of Improvement Location Permits.
3. Prepare recommendations to the Plan Commission, the Board or the Design Review Committee regarding pending applications or petitions.
4. Investigate and recommend procedures to the Director, Plan Commission or Board to more thoroughly or efficiently review applications or petitions presented.
5. Investigate and recommend amendments to the Town of Plainfield Zoning Ordinance or the Town of Plainfield Subdivision Control Ordinance from time to time as may be found necessary to serve the interests of the Town of Plainfield, its citizens or developers.

IV. Meetings

TAC shall meet regularly on the second and fourth Thursday of the month, unless an alternate schedule is established by the Plan Commission. All TAC meetings shall begin at 9:00 a.m.

The Director shall have the authority to schedule a special meeting of all or some TAC members. A special meeting may be held for the purpose of: (i) continued review and comment about applications or petitions for Improvement Location Permits, Zone Map Change, Primary Plat, Secondary Plat, Variance of Use, Variance of Development Standards, Special Exceptions, or Development Plans which were not completely reviewed at a regular meeting; (ii) review and comment about a particular project which, in the discretion of the Director, needs additional in-depth study; or (iii) discussing special matters to be brought before the Plan Commission or the Board.

V. Agenda

The agenda for regular meetings of TAC shall generally be as follows:

1. Plan Commission items
2. Improvement Location Permits / Building Permits
3. Board of Zoning Appeals items
4. Design Review Committee items
5. Other Agenda Topics

VI. Filing Deadline

In order to provide all TAC members with sufficient time to review applications or petitions in their particular areas of expertise, all items which are to be reviewed by TAC shall be filed with the Director by the close of business one (1) week prior to a regularly scheduled TAC meeting.

VII. Meetings Open to the Public

TAC meetings are not pubic hearings. However, the Director, in its discretion or on the advise of TAC members, may invite comment from the applicant, petitioner, or interested parties. Such comment shall be limited to providing responses to the specific issues set forth for discussion by the Director. The Director shall have the right to limit any further comment from an applicant, petitioner, or interested party if such comment is redundant to prior comment or not addressing the issues at hand.

VIII. All Actions Advisory

All actions and recommendations of TAC shall be considered advisory in nature and shall not represent a final determination unless the authority to issue a final determination is specifically delegated to TAC in the Town of Plainfield Zoning Ordinance, the Town of Plainfield Subdivision Control Ordinance or by resolution of the Plan Commission.

IX. Minutes

The Director, or its designee, shall maintain minutes of the relevant discussion topics and recommendations of the TAC members. Such minutes shall be maintained as a part of the permanent record of the application, petition or special matter being discussed.

The Director shall include a summary report of TAC comments and recommendations to the Plan Commission, the Board or the Design Review Committee on any application, petition or special matter being considered by the Plan Commission, the Board or the Design Review Committee.

X. Definitions

As used in these Rules of Procedure, the following terms shall have the following meanings:

BOARD - The Town of Plainfield Board of Zoning Appeals.

DIRECTOR - The Director of the Department of Planning and Zoning of the Town of Plainfield.

PLAN COMMISSION - The Town of Plainfield Plan Commission established pursuant to the Advisory Planning Law of the State of Indiana.

XI. Waivers

The Director, or a majority of the members of TAC, for good cause shown, may waive any filing deadline or other requirement specified in these Rules when such waiver is deemed: necessary or expedient in order to provide for a complete and thorough discussion of a particular application, petition or special matter; and, to be in the best interest of the Town of Plainfield.

XII. Amendments

Amendments to these Rules of Procedure shall be made by the Plan Commission upon the affirmative vote of a majority of the members of the Plan Commission.

XIII. Adoption

The foregoing Rules of Procedure of the Technical Advisory Committee for the Town of Plainfield, Indiana, are hereby adopted by the affirmative vote of the undersigned members of the Plan Commission on this 5th day of January, 1998. The effective date of these Rules of Procedure shall be the 1st day of February, 1998.