RULES OF PROCEDURE: TECHNICAL ADVISORY COMMITTEE FOR THE TOWN OF PLAINFIELD
I. Purpose
1.
The adequacy and sufficiency of plans;
2.
The adequacy and sufficiency of design details and development specifications;
3.
4.
5.
II. Membership
1.
Town Manager
2.
Town Engineer
3.
Building Commissioner
4.
Fire Marshal
5.
Fire Chief
6.
Superintendent of Public Works
7.
Police Chief
8.
Secretary of the Plan Commission
9.
Director of Planning and Zoning
The Director is hereby designated as the Chairperson of TAC.
The Director is hereby authorized to invite additional experts, consultants or
representatives of affected governmental agencies as may be needed from time to time to
provide a complete, thorough and responsive report to the Plan Commission, the Board
or the Design Review Committee..
III. Duties
TAC shall:
1.
Review applications or petitions for: Improvement Location Permits; Zone Map
Change; Primary Plat; Secondary Plat; Variance of Use; Variance of
Development Standards; Special Exceptions; and, Development Plans (all within
the time frames for review of such applications or petitions specified in the Town
of Plainfield Zoning Ordinance, the Town of Plainfield Subdivision Control
Ordinance, the Rules of Procedure of the Town of Plainfield Plan Commission or
the Rules of Procedure for the Town of Plainfield Advisory Board of Zoning
Appeals).
2.
Prepare recommendations to the Director regarding the issuance of Improvement
Location Permits.
3.
Prepare recommendations to the Plan Commission, the Board or the Design
Review Committee regarding pending applications or petitions.
4.
Investigate and recommend procedures to the Director, Plan Commission or
Board to more thoroughly or efficiently review applications or petitions presented.
5.
Investigate and recommend amendments to the Town of Plainfield Zoning
Ordinance or the Town of Plainfield Subdivision Control Ordinance from time to
time as may be found necessary to serve the interests of the Town of Plainfield, its
citizens or developers.
IV. Meetings
TAC shall meet regularly on the second and fourth Thursday of the month, unless an
alternate schedule is established by the Plan Commission. All TAC meetings shall begin
at 9:00 a.m.
The Director shall have the authority to schedule a special meeting of all or some TAC
members. A special meeting may be held for the purpose of: (i) continued review and
comment about applications or petitions for Improvement Location Permits, Zone Map
Change, Primary Plat, Secondary Plat, Variance of Use, Variance of Development
Standards, Special Exceptions, or Development Plans which were not completely
reviewed at a regular meeting; (ii) review and comment about a particular project which,
in the discretion of the Director, needs additional in-depth study; or (iii) discussing
special matters to be brought before the Plan Commission or the Board.
V. Agenda
1.
Plan Commission items
2.
Improvement Location Permits / Building Permits
3.
Board of Zoning Appeals items
4.
Design Review Committee items
5.
Other Agenda Topics
VI. Filing Deadline
In order to provide all TAC members with sufficient time to review applications or
petitions in their particular areas of expertise, all items which are to be reviewed by TAC
shall be filed with the Director by the close of business one (1) week prior to a regularly
scheduled TAC meeting.
VII. Meetings Open to the Public
TAC meetings are not pubic hearings. However, the Director, in its discretion or on the
advise of TAC members, may invite comment from the applicant, petitioner, or interested
parties. Such comment shall be limited to providing responses to the specific issues set
forth for discussion by the Director. The Director shall have the right to limit any further
comment from an applicant, petitioner, or interested party if such comment is redundant
to prior comment or not addressing the issues at hand.
VIII. All Actions Advisory
All actions and recommendations of TAC shall be considered advisory in nature and shall
not represent a final determination unless the authority to issue a final determination is
specifically delegated to TAC in the Town of Plainfield Zoning Ordinance, the Town of
Plainfield Subdivision Control Ordinance or by resolution of the Plan Commission.
IX. Minutes
The Director, or its designee, shall maintain minutes of the relevant discussion topics and
recommendations of the TAC members. Such minutes shall be maintained as a part of
the permanent record of the application, petition or special matter being discussed.
The Director shall include a summary report of TAC comments and recommendations to
the Plan Commission, the Board or the Design Review Committee on any application,
petition or special matter being considered by the Plan Commission, the Board or the
Design Review Committee.
X. Definitions
As used in these Rules of Procedure, the following terms shall have the following
meanings:
BOARD
The Town of Plainfield Board of Zoning Appeals.
DIRECTOR
The Director of the Department of Planning and Zoning of the Town of
Plainfield.
PLAN COMMISSION
The Town of Plainfield Plan Commission established pursuant
to the Advisory Planning Law of the State of Indiana.
XI. Waivers
The Director, or a majority of the members of TAC, for good cause shown, may waive
any filing deadline or other requirement specified in these Rules when such waiver is
deemed: necessary or expedient in order to provide for a complete and thorough
discussion of a particular application, petition or special matter; and, to be in the best
interest of the Town of Plainfield.
XII. Amendments
Amendments to these Rules of Procedure shall be made by the Plan Commission upon
the affirmative vote of a majority of the members of the Plan Commission.
XIII. Adoption
The foregoing Rules of Procedure of the Technical Advisory Committee for the Town of
Plainfield, Indiana, are hereby adopted by the affirmative vote of the undersigned
members of the Plan Commission on this 5th day of January, 1998. The effective date of
these Rules of Procedure shall be the 1st day of February, 1998.
Town of Plainfield Plan Commission
Mitchell P. Haase, President
Judith W. Underwood
Robin G. Brandgard
John W. Himmelheber
Herbert Thibo
Rick Matrana
Kevin Cavanaugh
ATTESTED BY:
Richard A. Carlucci, Secretary
Town of Plainfield
Plan Commission
