Mr. Monnett: I will now call to order the Plainfield Board of Zoning Appeals for May 21, 2012.
ROLL CALL/DETERMINATION OF A QUORUM
Mr. Monnett: I will now ask our board secretary to please have a roll call for determination of a quorum.
Mr. Carlucci: Mr. Brouillard- here
Ms. Duffer- here
Mr. Cavanaugh- here
Mr. Gibbs- here
Mr. Monnett- here
Five present, none absent, we have a quorum for the purpose of conducting business.
PLEDGE OF ALLEGIANCE
Mr. Monnett: Please rise for the Pledge of Allegiance.
APPROVAL OF MINUTES (APRIL 16, 2012)
Mr. Monnett: I will now entertain a motion for any correction or approval of our board meeting of April 16, 2012.
Mr. Gibbs: I make a motion that we accept the minutes as written for April 16th.
Mr. Cavanaugh: Second.
Mr. Monnett: I Have a motion and a second, all in favor please say aye.
Mr. Cavanaugh: I'm just going to add this, Mr. Gibbs made the motion and it was seconded by Mr. Cavanaugh.
OATH OF TESTIMONY
Mr. Monnett: I will now ask our Town Attorney to please administer the oath of testimony tonight.
Mr. Daniel conducted the oath of testimony.
Mr. Monnett reviewed the Guidelines Governing the conduct of Public Hearings.
PETITIONS FOR HEARING
Mr. Monnett: Our petition tonight is BZA-12-010.
Ms. Sprague: This one is for the AllPoints building 4, which is going to be tenanted by Regal Beloit. The property is zoned I-2 and primarily surrounded by I-2, although there is the general commercial to the south which is just the Adesa storage area for all of their vehicles. It is along 200 South, it is within 600' of residential so they were here for a development plan at the beginning of the month. They are requesting tonight to have a variance to the parking standards that are required. We have done this variance before; the Prime Distribution building across the road actually got this variance as well. The tenant is consolidating operations as I understand it so they have a pretty good idea of how many parking spaces they need at this time. So they have proposed to put in that amount of parking and then they have land banked at the south end of the property, all of the extra parking that would normally be required and I know I put in your reports that they were short by one, but that was a miscount by me, so just ignore that part. This is the site plan, you can see north is to the right there, all of the main parking will be at the front because the two office areas will be at the front and then they will have their land banked parking here at the rear. If they do end up doing this addition, or if they have to end up adding some office space in the future they will have to add more parking but that is not something that we need to worry about at the moment. Based on the fact that they have their parking banked and that they have a good idea of what their parking requirements will be at this time and then also considering the condition number 2 that we put in your staff report, do you have any concerns about the land banked parking? I believe the petitioner is here if you have any questions.
Mr. Brouillard: Jill can you explain what a banked parking area is?
Mr. Sprague: They have shown us where it could be located, but they don't plan to build it at this time, it is there if in the future they discover, oh hey this 124 parking space isn't enough they have the place located for adding it in later.
Mr. Brouillard: So if they had to add parking it would be there.
Ms. Sprague: Right, they have proof that they know where they can put it if they need too.
Mr. Brouillard: Thank you.
Mr. Monnett: Would the petitioner like to come forward please.
Mr. Hasfeld: Mark Hasfeld, Duke Realty, 600 E. 96th Street. To add to what was said to the land bank parking we will do all of the info structure now, it will basically ready to go if the company ever needs that additional parking.
Mr. Brouillard: Now when you say ready to go, is it paved and lined?
Mr. Hasfeld: No, just the dirt will be prepared, all we will need to do basically is to remove the top soil and it will be ready to go, but it will be graded for parking.
Mr. Brouillard: Thank you.
Mr. Cavanaugh: Do you guys have a contingency plan for even greater parking if you happen to be forced enough to be able to move the edge with the proposed expansion?
Mr. Hasfeld: There are numerous places on site where additional parking could be provided.
Mr. Cavanaugh: Could you show us some of those please?
Mr. Hasfeld: I guess that is the eastern corner, the western corner and further in the western corner, potentially here depending on the dots, potentially there potentially here, there are a number of places you could put additional parking if needed. There is also a lot of trailer parking on the site, and if the client's needs ever change and they didn't need trailer parking they could always park cars in these areas.
Ms. Duffer: So Jill just for clarification, the trailer parking is already there and not included in that 124 off street parking spaces? Thank you.
Mr. Hasfeld: Dave Hansen the regional manager with Regal is here and if you would like he can explain the employee counts and how he came up with the numbers.
Mr. Hanson: My name is Dave Hansen; address is 6450 W. Hannah Avenue. For purposes of explaining the parking, we have 160 plus or minus that are full time, but the (inaudible) that allows us to feel comfortable about the level of parking is that we are a 24/7 operation and at any one time, planned out to year 10, we don't expect to have any more than 100 people and or cars to support that level of parking. So we've viewed the parking as 25-30% greater than our need year 10. The capacity we have in the off shifts, we are at maximum capacity on our first shift, so any increase capacity to create would have to come from a second or third shift. The head count would grow but it will not exceed the level of parking we have there.
Mr. Monnett: What are your shifts, 10 hours?
Mr. Hanson: 8 hour shifts, standard first, second, and third. Then on the weekends, we have a weekend shift as well, but the level of people that are there, it is much lower, the activity is much diminished from the normal business week.
Mr. Monnett: We will close it to the public since there is no public present and open it up to our board to discussion between ourselves or a possible motion.
Ms. Duffer: I just have a question probably to Jill on the condition number 2. We are assuming that they are going to take over but this condition is in the event that they do not.
Ms. Sprague: Right.
Mr. Cavanaugh: Jill I noted in your report that it says the land bank space has come up just shy of…
Ms. Sprague: Right, that is what I miscounted. They did have enough parking total.
Mr. Cavanaugh: Thank you.
Mr. Brouillard: I understand that we allowed a variance, was that across the street, did I hear that correctly?
Ms. Sprague: Prime Distribution building across to the north.
Mr. Brouillard: Was it a similar instance?
Ms. Sprague: I did get to look at the staff report on this one; they were short by like 300 and some parking spaces.
Ms. Duffer: I remember that one, that was one and they explained to us how their shifts work like the other gentleman did.
Ms. Sprague: Yes it was much more extreme case than this one is.
Mr. Cavanaugh: Mel I have a question, do you feel comfortable that the language in 2 of the exhibit then gives the Town enough authority to bring the site to compliance if they need too?
Mr. Daniel: Yes.
Mr. Cavanaugh: Thank you.
Ms. Duffer: I'm comfortable.
Mr. Cavanaugh: With that I would move that Board of Zoning Appeals approve the variance of development standards BZA-12-010 as filed by Blaine Paul of Duke Realty Corporation to provide for a reduction in the required number of off street parking spaces from 177 to 129 parking spaces subject to the following conditions; 1. The parking reduction variance shall be limited to the use and occupancy of the Real Estate by Regal Beloit Corporation. 2. The owner shall provide a recorded commitment on the exhibit C form prior to the issuance of an improvement location permit which provides that: “In the event that Regal Beloit Corporation is not the initial occupant of the proposed building, or in the event that Regal Beloit Corporation vacates the premises in total or in part thereby allowing for one or more users of the building, the owner shall be responsible for the installation of off street parking in the amount in configuration which complies with the terms and provisions of the Plainfield Zoning Ordinance.”
Ms. Duffer: Second.
Mr. Monnett: I have a motion and a second, Mr. Carlucci would you please poll the board?
Mr. Carlucci: Motion was made by Mr. Cavanaugh, seconded by Ms. Duffer.
Mr. Brouillard- yes
Ms. Duffer- yes
Mr. Cavanaugh- yes
Mr. Gibbs- yes
Mr. Monnett- yes
We have five ayes, none opposed, motion is approved.
OLD BUSINESS/NEW BUSINESS
Mr. Monnett: Any old business Mr. James, we need to adopt negative findings for two…
Mr. James: That is correct, I placed the findings in front of you and hopefully you have had a chance to take a look at them.
Mr. Monnett: I will entertain a motion to adopt negative findings for BZA-12-006, Speedway 650 Cambridge Way.
Mr. Gibbs: So move.
Mr. Cavanaugh: Second.
Mr. Monnett: We have a motion and a second; all in favor say aye, I will entertain a motion
Mr. Carlucci: Motion was made by Mr. Gibbs, seconded by Mr. Cavanaugh, thank you.
Mr. Monnett: I will entertain a motion for BZA-12-007 Nattam, 6018 Gateway Drive variance for a gravel parking lot.
Ms. Duffer: So moved.
Mr. Gibbs: Second.
Mr. Monnett: Motion by Ms. Duffer, seconded by Mr. Gibbs, all in favor signify by aye. Is there any other business Mr. James?
Mr. James: Thank you that is all we have for tonight.