PLAINFIELD TOWN COUNCIL
AGENDA FOR
July 12, 2010
7:00 p.m.

Mr. Brandgard: Plainfield Town Council meeting for Monday July 12, 2010 is now in session. I would like to ask everyone to rise for the Pledge of Allegiance.

PLEDGE OF ALLEGIANCE

CONSENT AGENDA

Mr. Brandgard: We've got several items on the Consent Agenda this evening.

1. Approval of the minutes regularly scheduled Town Council meeting of June 28, 2010.
2. Second Reading of Ordinance No. 10-2010: Plainfield Zoning Ordinance Amendments.
3. Approval of June 2010 monthly reports for Department of Public Works, Plainfield Police Department, Plainfield Fire Territory, Utility Billing, IT, and Department of Planning and Zoning.
4. Approval of Parks and Recreation Director's, Town Engineer's, and Fire Chief's reports dated July 9, 2010 and HR Director's report dated July 12, 2010.
5. Approval to enter into an agreement with Banning Engineering in the amount of $9,500 for a boundary and land title survey of the Dillon Holzknecht land purchase per the Town Engineer's report dated July 9, 2010.
6. Approval to enter into an agreement with Banning Engineering in the amount of $7,600.00 for preparation of a damage and condition survey report of the White Lick creek bank stabilization project between CR 300 S and CR 600 S, per the Town Engineer's report dated July 9, 2010.
7. Approval of a proposal from Milestone Contractors LP in the amount of $6,895.02 for extension of certain culvert pipes along the INDOT SR 39 roadway improvement project resolving a conflict with an existing Town of Plainfield sanitary sewer per the Town Engineer's report dated July 9, 2010.
8. Approval of Change Order #011 is for the addition of two time clocks to control the exterior lights in the amount of $3,063.67 per Chief Anderson's report dated July 9, 2010.
9. Approval of Change Order #012 for the addition of an exit light to the north door in the amount of $497.00 per Chief Anderson's report dated July 9, 2010.
Are there any additions or corrections to the consent agenda?

Mr. Gaddie: Question I have, I didn't get the chance to talk to Tim on that number five (5), the price of the land title survey. That seems like it is awful high.

Mr. Brandgard: I think Tim explained it in his report.

Mr. Belcher: $2,250.00 of that the seller was going to pay so the Towns cost is $7,200.00. But the difficulty really comes in with the timing involved is the physical, if you could imagine traversing the land that we are buying there; it is not really easy to do physically. You literally have to cut down trees, small trees and things like that. That is why there is so much time in it.

Mr. Gaddie: I didn't get the chance to ask you.

Mr. Belcher: Yes, it is a big piece of ground and there is a lot of going through undeveloped area that is just wooly as can be.

Mr. Kirchoff: It is actually on both sides of the creek too.

Mr. Belcher: Yes, you have to cross the creek, there is a lot. The legal description we use for the purchase agreement we thought was good enough to close with but it really isn't. It is so old and Ridgeline Estates came off of other pieces of property so what we are requiring is what is left after all of those subdivisions occurred up there so it is almost just a cleaning up of a really difficult area. Of course you have the creek actually moves over time and so there is a lot of things to clean up before and we were sure of what we are buying is what we were buying. So it is important that we do it and it is going to be more difficult than most surveys.

Mr. Bennett: Tim is our funding source the storm water, similar to what we are using...

Mr. Belcher: Yes, the rest, and we still hope that some of that could possibly be refundable through the grant through the landfill but not all of it most likely.

Mr. Brandgard: Thank you.

Mr. Kirchoff: I move to approve the consent agenda as read.

Ms. Whicker: Second.

Mr. Brandgard: We have a motion and a second to approve the consent agenda as read, if there is no further discussion roll call vote please.

• Ms. Whicker- yes
• Mr. Gaddie- yes
• Mr. Kirchoff- yes
• Mr. McPhail- yes
• Mr. Brandgard- yes

Plainfield Town Council consent agenda for July 12, 2010 is approved.

Mr. Brandgard: Thank you.

BID AWARD: South Hills Drainage Project

Mr. Brandgard: We were scheduled to have a bid award tonight for the South Hills Drainage Project but the project the bid review team has asked to go for a two week delay on that to research other elements of that project.

BUSINESS FROM THE FLOOR

Mr. Brandgard: Business from the floor.

Mr. Hickman: Hello, I am Mick Hickman, Guilford Township Trustee. I am here for a number of reasons. First of all I want to thank the Town and the Fire Department, and the Police Department for all the help they had on Forth of July. It was an excellent day, it didn't rain this year. We are going to do the same thing next year, except it will be July 3rd on a Sunday night so that you all will be off on Monday just like you did this time. The good part about it is we are going to have the Hendricks County Symphony and Chorus there to play so that is going to be kind of neat. The other thing I wanted to do in all of the election and everything else that I had on my mind, I forgot to come and ask you guys to help out in the Fireworks this year and it is the same price as last year, it will be the same as next year. That is $23,000.00 we split it $1,000.00 of that will be for insurance to cover the Town, and the Township. For any damages we had no damages but we buy the insurance it is about a three million dollar policy to cover everything. I was wondering if you would consider that and also consider the same thing for 2011. But that doesn't have to be done until next year.

Mr. Brandgard: Ok, the total bill was $23,000.00 to split that in half?

Mr. Hickman: The Township will pay half and if the Town would.

Mr. Brandgard: $11,500.00?

Mr. Hickman: Yes, I do not have a bill for it. I don't have a bill but I know that was our agreement when we contacted Sky Magic would be $23,000.00.

Mr. Brandgard: Yes, we were at the last meeting trying to decide if you had been in or not and come to a conclusion you had.

Mr. Hickman: I apologize for not being here earlier and Rich told me that I'd have to cover it myself, but then he backed out.

Mr. Brandgard: With that I will have to say I had a lot of people say that the fireworks this year were excellent.

Mr. Hickman: Thank you, I thought they were very good.

Mr. Brandgard: You did a good job down there.

Mr. Hickman: We have a lot of help and a lot of people support it so it was very good. Again thanks to the Fire and Police Department. They did an excellent job. They didn't get wet with rain this year. That was a hot job.

Mr. Brandgard: Thank you for opening up the back part of that.

Mr. Hickman: It was crowded back there but it is kind of nice and that is where more people go because there is a lot more back there to use.

Ms. Whicker: It was very quick; it seems like every year that the sitting and departure is easier.

Mr. Brandgard: I think it was quick from the Center Street side of course from the 700 side it was kind of…

Mr. Hickman: Well everybody is getting used to it and not blocked off Center Street anymore so that kind of helps and when they exit they go south on the south one and north on the north one. So that kind of helps out that way too it is a very good process and the police have been very good at helping doing that. I want to thank them. I know it is a holiday for them but they are all there. Thank you.

Mr. Brandgard: Thank you. Do you have any discussion or a motion?

Ms. Whicker: I make a motion that we contribute fifty (50) percent of the cost incurred for the 2010 fireworks from the Township and in the total amount of $11,500.00, and for next year as well.

Mr. McPhail: Second.

Mr. Brandgard: We have a motion and second to as requested by Mick Hickman, Township Trustee to split the cost of the fireworks for the Town of $23,000.00 for this year, 2010 and for next year 2011 in the amount of $11,500.00 for each year for the contribution from the Town. If there is no further discussion, all those in favor signify by aye, opposed, motion carried. Thank you. Is there any other business from the floor?

Mr. Moore: Good evening. I am John Moore here on behalf of the Plainfield Elk's; my address is 50 South Meridian Street, Indianapolis. We are well aware; I think you know why I am here, for the Elk's. The Elk's have been before you on a couple of occasions to discuss dis-annexation from the Town of Plainfield. The reason for that is that the purpose that the Elk's was annexed into the Town did not and will not materialize that being the Oak Tree Development. Because of that, that has resulted in a significant financial hardship on the Elk's Club. The dis-annexation statute and I will defer to Mel on some of this, I'm sure he knows this better than I but, it requires a petition to the Public Works Board of the Municipality of where the party is seeking dis-annexation. I have been told that that is the Town Council in Plainfield. It also requires a notice and hearing. Therefore, I sent a letter on June 22nd to Mr. Carlucci and Mr. Daniel with the Elk's petition for the dis-annexation and requesting that the matter be set for a hearing and there would be notice and there would be a final decision on this matter. With regard to the recent proposed dis-annexation agreement that the Town forwarded to the Elk's, there were a couple of points in there that the Elk's can just not agree with. Namely those being the restrictive covenant on the ground that would require the property to remain as a golf course forever into eternity. Then second that the Elk's would pay the Town's attorneys fees, whatever those have been through this process. So based on that we think the parties have worked in good faith for an extended period of time and we believe that the time is right just to set this matter for a hearing and get a final decision one way or the other and then with the party to take their course after that. That is what I am here for tonight.

Mr. Brandgard: Thank you.

Mr. Daniel: John is right on everything that we tried to resolve this with an agreement and it has not worked out so we obviously want the Town to go forward with setting and treat the letter that he referred to as their petition for the dis-annexation and get a meeting notice of a public hearing the Town Council can then make a decision.

Mr. Brandgard: And so far as setting a date, question is what dates will Town Council staff be here?

Mr. Daniel: John, I hadn't looked at that for a while as far as the time limit, I mean how much notice to we have to give on that? I'm not sure I've ever looked at that.

Mr. Moore: I believe the standard notice required for zoning petition they have to publish it in the newspaper and maybe three times is what is required. My thought was we would just do it at a normal monthly meeting of the Town Council. I think everyone is well aware of the issues and the positions and that shouldn't take too long of time.

Mr. Daniel: Just a matter of setting it up far enough that we can get the notice out.

Mr. Brandgard: Get the notice out and make sure all of the Council members are going to be here for that meeting.

Mr. Daniel: Right.

Mr. Brandgard: Does anybody have a conflict for going forward with the Council meeting?

Ms. Whicker: The 26th will be our next meeting, then August 9th?

Mr. Brandgard: August 9th would be the earliest.

Mr. Daniel: That is probably the earliest we could get the notice prepared and out. August 9th.

Mr. Moore: And while I am here, standing here and thinking I don't know if everyone saw our copy of the letter that we sent. I may want to touch briefly on the covenant issue. The Elk's unwillingness to place a covenant on the golf course and that arises really from a couple of points but as your Council will tell you that covenants are really disfavored in the law. We don't know what the character of that area will be thirty or forty years from now and it doesn't make sense or it doesn't seem to be a wise practice for us to place a restriction on real estate 155 acres that will be in place forever when we don't know what that area will look like in thirty or forty or fifty years. As I said in the letter the Elk's desire to keep that ground a golf course, they would agree while they own it the will maintain it as a golf course, they don't have a problem doing that. But to bind it with a written covenant that runs forever and stays forever it just does not seem to be a wise course of action. In addition as Mr. Carlucci wisely pointed out in a discussion I had with him that if the Elk's is dis-annexed if the property is dis-annexed outside of the Town and a residential developer a commercial developer were to come to the Elk's and seek to purchase that golf course and change it's use, that user is going to require utilities. That user will come to this body requesting water and sewer. Water and sewer is not there right now for the Elk's. Any future user would require that, they would have to come before this board and really the Town is still holding the cards with the respect for the use of that property based on that utility requirement. So it isn't that the Town is relinquishing it all control or governance over that property. Any future user would be right back in front of you as I am tonight requesting sewer, requesting water and assuming you of course require that to be annexed in to grant that utility use and then the Town would be able to make it's determinations as that use whatever that proposed use may be. So I wanted to point those out while I was here to give a basis and reasoning for some of the things the Elk's are thinking and why they couldn't agree to that document as it was submitted to them.

Mr. Brandgard: At the same time when that annexation agreement was put together, one of the requirements the Elk's had is that have a golf course district to protect that. That is the other piece of it; I don't want to get in a long discussion about it now. Is everybody available on the 9th?

Mr. McPhail: Will that give us enough time to get all of the notices in?

Mr. Daniel: I think it will, Kent. The worse that can happen is we can go the next meeting, but I think that will work.

Mr. Moore: And the Town will handle the notice, I won't need to do that? Ok. Thank you very much.

Mr. Brandgard: Just as a point of order with that, we had some letters going back and forth between the Town and the Elk's out there and the last letter came back from the Elk's saying they get no benefit from the taxes that they are paying to the Town; they get Police, Fire protection and everything else. Right after we received that letter there was a robbery out there and I think the Plainfield Police were on the spot and caught the people doing it so, when you are not in the Town you don't get any benefit from Police and at that point you might be right, you don't have those services. I just hope everybody understands that.

Mr. Moore: Thank you.

Mr. Brandgard: Thank you. Is there any other business from the floor?

TOWN MANAGER'S REPORT

Mr. Carlucci: Thank you Mr. President, just a brief report the Plainfield Redevelopment Commission had a meeting today, it was fully attended. One of the good items that came out of there was that the Commission agreed to pass $100,000,000.00 of assessed value from our Six Points to the underlined taxed units, which include Plainfield Town the Town, Township library and schools. All of the underlining districts which will then lower their tax rate, which gives them more room under the cap. The Commission did do that. Jeff Wolf was at the meeting also. I just wanted to pass that along it had to be done by the 15th and the letters have already been signed and in the mail.

Mr. Brandgard: Great. Thank you. We will go to the staff reports.
Joe? Assistant Chief Lee? Clay? Bill?

Mr. B. Castetter: Good evening. Just as I mentioned in my report I have a vehicle out there on its last legs and I would like to get your consent to go shopping for a new vehicle to get around in. Do I need to explain what is wrong with it? I did so in my report. Worse thing is, it doesn't have any air conditioning or brakes.

Mr. Brandgard: Brakes are important when you want to stop.

Mr. B. Castetter: I would like your consent to find something else.

Mr. Brandgard: I think we can grant the consent and also look within the Town and see if there is anything that would work for you.

Mr. B. Castetter: I will take a look there and go back through that again and see if somebody's given up.

Mr. Brandgard: Jason? Chief Anderson? Tim?

Mr. Belcher: These first two items is really old business but I thought I would bring them up now if that is alright with you? The Broadway Drive flooding situation, the street flooding, we had some residents here last time and presented some concerns from the neighborhood and did some research between the last meeting and this meeting about some check valves that we could use and found something new that hadn't been out there before when we had been out there before when we looked into this one other time. We had priced this back in '07 I think it was when the banks were being redone and some of it was a $10,000.00 item I think at that time to have the valve installed. The valve at the time and type that they had and same company but a different type of valves being developed that the valve can be installed at the end of a pipe instead of going in a manhole, the previous one you had to go inside a manhole and it was more difficult and takes more time and more safety features and things like that you have to do while you are installing it. This one we can put in and take out also if we find it is not operating the way we like; it doesn't solve the problem, or creates another problem that we don't anticipate. The entire problem does come from the creek being a certain elevation of water traveling up the pipe and into the street. Again, the ground in between those two points is really the key as the water comes up; it goes over the top of the pipe. There will be a point and time like the last flood where the water will even go over the top of the ground and get into the street and this valve will do nothing to solve that problem, but it's those in between storm events that don't get that high that we think it might make some difference and keep the street from getting flooded by the creek. The company that handles…

Mr. Kirchoff: Even in the higher flood levels, would that reduce the amount of flooding down there with the valve.

Mr. Belcher: If the creek came up and the valve closed this is whatever has come off of the homes and driveways would remain in the street, it would be the clean water that came off of the lawns and of the street that would remain in the street until the valve opened back up. So there will be this change of the type of the water in the street but that will be the thing by evaluating this and how it works and different storm events whether we want to keep it or not and certainly we don't want to go from one problem to another one but with the problem now, what we do get in the street is the creek water has a lot of sand and we do have to send down street sweepers maybe more than once to try to clean it up so those are potentials that we can try to save the Town some of those kinds of costs too over time if the water that does stay in the street maybe for a shorter period of time is cleaner. So that is probably a real benefit and again with this new kind of valve we found that the ability to take it out and use it somewhere else, they are very expensive so to be able to take it out and use it somewhere else is pretty important I thought and not have to hire someone to do it. We can actually do this with our own forces I'm sure there is not a problem with folks at DPW handling this one when it comes in if you agree to order this.

Mr. Gaddie: Is this going be like a pressure valve, when the pressure builds up it closes.

Mr. Belcher: This is exactly; it is a black valve, a rubber valve as soon as the water comes up on this creek side that valve will shut and whatever water is coming from the road will stay in the pipe too. It will be open essentially whenever there is water coming out in the pipes but not underwater which a lot of times it is. In my report I put a picture of where the pipe comes out. It is about three (3) or four (4) feet or more above the stream at most times. So during a normal rain it won't stand in the street or anything, it is only when that creek comes up to that point that it closes the valve that it can backup in the street. It is an experiment to some extent but after thinking about this and at the last presentation before we did our creek bank project the pipe on Broadway went out about 200 feet or 150 feet short of the creek if you can imagine that. There was a sandbar between the end of the pipe and the stream. That is just how the stream had moved over time so the pipe came out three to four feet in the bottom of the sand hole if you can imagine that. So when that hole filled up it would run south and just meander its way down back to the stream and probably soak the ground. So when we open that up straight to the stream we've created a new condition that the residents are probably experienced in a lot of different kind of activity down there than they have ever seen before the way the creek comes up and down quickly and so in a way we will be reestablishing almost the same kind of operation of that system down there only it will be controlled in a proper valve. The valve will fit right inside the pipe, you see in the picture there. It won't have anything to do with construction, just slip it inside tighten it in and hope that it works. I think it will.

Mr. Kirchoff: Remind me again the cost estimate?

Mr. Belcher: The valve itself was $3,784.00 that is just the valve material costs only. I'm sure Jason's guys can install this when it comes in. It is a four to six week delivery schedule after we get them an approved purchase order.

Mr. Kirchoff: You have communicated this to the neighborhood?

Mr. Belcher: I spoke with Mr. Edie today and let him know that was going to be my recommendation tonight yes. I think we have a solution to at least try. Again, it puts us all in a good position to solve the problem and maybe give us the chance to try something else if this doesn't work.

Mr. Gaddie: Another thing kind of pertaining to this. I have noticed a couple of areas that the trees are down along the creek. Are we looking at picking them up before the next rain?

Mr. Belcher: That was exactly one of the reasons I wanted, and I appreciate you approving the survey by Banning, the whole three miles. I will have to get my arms around how big that is, how many do we have that are the type that can even get on a bridge or damage some of our creek banks and they will have that for us probably after a few weeks after we start them on that, then we can tell them if they are going to do that now. It does involve some permitting if we are going to get too much equipment in the creek. We have to talk to DNR about that and but I think you are right, we are going to find stuff in there easier to get out now than waiting for it to get close up to a bridge during a storm event.

Mr. Kirchoff: I may share with the Council; I didn't even communicate this to Tim. This afternoon the County was down and cleaned out a bunch of the debris from the Hadley Road Bridge which sorely needed to be done so they had equipment down there and they had the west bound lane closed and they were taking stuff out this afternoon. We are thankful for that as it needed to be done.

Mr. Belcher: We've got one more bridge then that we have concern over, Rich, Jason, and I went down and looked at it. At the I-70 bridge, it has essentially one opening to the three is essentially blocked. We have already relayed that with photographs to Alan Plunkett at INDOT in Crawfordsville to get that taken care of. That is obviously not only critical a highway for INDOT if that road were to ever be over topped and taken out for some reason which is a disaster if that happens if it ever blocks completely and it comes upstream we don't want to think about that. So we are trying to get that done too.

Mr. Brandgard: Just that one span block there puts a lot of pressure.

Mr. Belcher: Absolutely.

Mr. Brandgard: Two spans holding it up so.

Mr. Belcher: Well it speeds the time that it goes back in the Crystal Bay area. The timing we had to either get people out or whatever all that goes away the more capacity you lose at I-70.

Mr. Kirchoff: So do we need a motion or consent?

Mr. Belcher: This was not a budgeted item since it came up mid year. So I think having some approval of the $3,784.00 was what we were hoping to get, that way later we may have to come back with additional appropriation to give us that record to do that.

Mr. Brandgard: Let's do a motion.

Mr. Bennett: This is off the storm water?

Mr. Belcher: Storm water expense right. I don't know if we need the vendor name, but the vendors name is B.L. Anderson and the amount is $3,784.00.

Mr. Kirchoff: I move that we accept the recommendation from the Town Engineer and move forward with the valve for Broadway Drive not to exceed $3,800.00.

Mr. McPhail: Second.

Mr. Brandgard: The motion is second to follow the Town Engineer's recommendation and buy a valve not to exceed costs of $3,800.00 to help fix the problem on Broadway. If there is no further discussion all those in favor signify by aye, opposed, motion carried.

Mr. Kirchoff: Tim I know you will but as you monitor that it would be interesting to see how it is working and if you can kind of keep us in the loop of what's working or what's not working.

Mr. Brandgard: I agree but I hope we don't see that much rain again.

Mr. Kirchoff: What you are saying is it should help on certain rains and we aught to be monitor those lesser rains as well.

Mr. Belcher: Absolutely, make sure it is operating and not back up in the street when it doesn't need to, operate it properly. Thank you very much. The second item just another old business item, but Mrs. Hayes from I think 629 Kentucky came in on the last meeting and I wanted to follow up with you on that. I did meet with her on her property. Unfortunately in this situation it looks much more like a property owner property problem. There are no town facilities in the area of this drainage problem at all; there is no piping, no inlets. Essentially it appears to maturing of the neighborhood which when trees get bigger and things like that they tend to build up and easements and then people have approached these easements with landscaping and things like that so I don't know that there is any direct thing the Town can do in this, although I am going to suggest to Mrs. Hayes that she talked to her neighbor on one side of her and she seems to be very friendly with and see if they could get some kind of agreement to cross that neighbor with a six or eight inch pipe, she could cur ray the situation for her drain problem away with a 120 foot of pipe or something like that. I know she does have the lowest point so she's seen the problem first. But it is either that, or she needs to go to her neighbors and try to get all of the rapprochements taken out or it will be much more expensive and much more time consuming. That was going to be my suggestion back to her so I wanted to update you on that.

Mr. Brandgard: Good, thank you.

Mr. Belcher: The last item is more of a, I'm not exactly sure how to put it, other than the developer wants an indication from the Council on whether they would go along with a future agreement. There is no agreement here before you but the developer of the corner of Vestal and US 40, somebody looking to do a deal with McDonald's I suppose. Allen Group is the developer; I think they want to do this deal. They are looking at a waterline extension to their property that would cost a little over $100,000.00 to get to the property and to get the size main that they need for the development of that corner that would be the southeast corner. They have asked if the Council would consider entering into a recapture agreement so that if anybody else were to hook onto that water main later, if the construct outside of their property. That they could get some portion of their money back as that area develops around it. It's not unlike what we have done on other projects when somebody builds something that provides service to other properties if they get benefit from it we can enter into those but it is always your choice you don't have too. So I told them I would bring that request. They put it in writing to me and I gave that to you in my report. Again all of this is just sketches right now. There are no approved plans but they are negotiating point by point through a deal with McDonald's I believe and they need to know whether that is an option on their side of the table whether you would entertain that. All I plan to do is if you were to say yes is to tell them that you would be willing to consider it. That is all I can do because I don't have an agreement in front of us.

Mr. Brandgard: We have done this in the past and I don't see any reason why shouldn't do it here. It is going to benefit the developer but it also benefits the Town.

Mr. McPhail: As long as it meets our master plan for engineering and we would have to approve the design engineering. Certainly think it is the proper thing to do.

Mr. Brandgard: You have consent depending on what they bring in.

Mr. Belcher: Their final agreement will still have to be approved. Thank you.

Mr. Brandgard: Thank you. Don?

Mr. McGillem: Well since I was off last week and for some reason didn't find time to give you all a report, I will give you a quick update. Based on what I found out today. Starting with US 40 if when you came in this evening you probably seen that the traffic was in process of being switched over to the new lanes. On the camera just before I came up, all the eastbound traffic had been switched over and they were in the process of at that point and time switching the westbound traffic. All traffic this evening should be switched over on the new lanes tomorrow morning they should be starting milling the asphalt off of the north two lanes. On Wednesday we should be starting to rattle Rich's office with pounding the pavement again breaking it up and starting to move forward on a reconstruction of the two north lanes. There is, going down through this morning and getting with them there are some things on the south side I would have hoped they had wrapped up before they made the switch. However most of what still needs to be done there is the handicap ramp, pavers still needing to be placed in the radiuses on some of the ramps. There's a couple concrete unfinished areas that they haven't got all siding tied back in but for the most part anything that needs to be done on the south side at this point and time can be done behind the curb from the sidewalk rather than tying up any traffic on the through lane. They had been hoping and on their schedule to have the traffic switched last week, the day after the forth, on their schedule, they are about a week behind. I've said in most of my reports that we were looking at mid July for trying to get traffic switched. So we are pretty much on schedule. The north two lanes should be a much quicker reconstruction. We don't have near the underground. We've got the sanitary sewer line on the north which is the major underground. We don't have too many service connections to that sanitary sewer line directly to a residence so it aught to go fairly quickly. Switching over to Shady Lane extension south, that was open to traffic last week. If you get out there, it's pretty much complete, except for putting down the yellow lines on the striping. And unfortunately yellow paint, yellow thermal a hot commodity right now and the pavement marking subcontractor did not have yellow thermal available so we got it bashed it we got all of the white lines down and hopefully by the end of next week they will have the yellow to come back and finish that up. On the Perry Road, most of all of the concretes in they still have some sidewalk work to do. They got all the concrete median curbs done. They brought out the pavement through Reeves Road south to where we made the cross over the old temporary pavement was in, that is brought up through intermediate so they will probably be starting it. There are still a few castings and things, so under a storm drainage that had a few problems with but we are fixing before we do the milling and then we will be ready to do the final surface down there. Signal at Reeves Road is going up right now so we are looking at probably the end of July first part of August to finish the Perry Road section. Shady Lane north, Duke Energy is finishing smoothing some water lines out there as soon as Duke Energy gets their lines that were bowed all the way, they will be putting waterline in them and starting the grating work and storm sewer. I think that is all.

Mr. Brandgard: That's excellent. I can't let that go by, you were off for a week and plans you had in place just fell apart. On the bridge, are we going to move down to two lanes at the same point we did on the bridges under or are we bringing it back?

Mr. McGillem: No, the crossover will be between Wedding Lane and Vestal Road intersection should be clear all the way through the intersection.

Mr. Brandgard: Thank you. Did I miss anybody from the staff?

OLD BUSINESS
NEW BUSINESS


Mr. Kirchoff: All I had is, I read in Rich's report about hiring off duty police officers down at the Splash Island. It seems strange to me that why would we be hiring off duty people, why don't we just add patrols down there?

Mr. Kirchoff: That is what I was thinking. It would be a good place for the officers on bicycles.

Ms. Whicker: The bicycle is a little less visible than a car.

Mr. Brandgard: I think this year we suffered from the success of the facility which Clay had in his report that this is probably the best year that we have seen down there. So we have had a lot more cars down there, plus the economy is driving things a little on the wrong side too.

Mr. Kirchoff: Another question I had is, are we hiring them as off duty officers and who's hiring them and does that not mess up overtime? It's still the Town.

Mr. Bennett: It would be overtime if they were in overtime it would be overtime.

Mr. Kirchoff: So in essence they are not off duty?

Mr. Bennett: They may be a different duty but it would be overtime if they are over 80 hours or over whatever their...

Mr. Chafin: We would reimburse the Police Department. We would work with Wes to use money from our budget to help cover the cost of that. Or it is looking at it as preventative and trying to prevent than do anything else with the volume that we've had out there. And kind of just make sure that patrons know that it is a safe place to go both inside and outside. It's trying to prevent more than anything else. It is just during peak hours and on a staggered schedule. We want to do it just through the end of July and then we are going to re-evaluate to see where we go into August.

Mr. Kirchoff: It seemed strange to me that we would be paying one department paying another department for our Town's services, only for a couple of weeks, let's see what happens.

Mr. Brandgard: I just want to say, my view is I applaud them for doing it that way because from the business world, if I used somebody out of somebody else's staff I would pay them out of project service.

Mr. Chafin: If they want to do it for free we would be glad to take that donation of time.

Mr. Bennett: I don't think they can donate their time.

Mr. Kirchoff: I'm not asking, I'm saying to me that is the Police Departments work, it is their responsibility. It just caught me off guard asking them to come down to do what we are paying them to do in the first place and you have to pay them for it. I don't understand that.

Mr. Chafin: Because it was officers who, that the staff that are on normal duty and the work load that they have. These are gentlemen that are not scheduled to work so it is overtime so that they can just be dedicated to what they are doing down there and not have to if they get called have to leave to go take care of whatever they are called to take care of.

Mr. Kirchoff: I still think it is strange, but whatever.

Mr. McPhail: I think for temporary measures for a short period of time it is a little strange the way we are doing it but I certainly think we need to have a long term fix if we need that kind of coverage then we deliver staff properly and not do this on a regular basis.

Mr. Kirchoff: That is where I was headed. And I guess what I am saying is could we use a lesser qualified person down there?

Ms. Whicker: In a concern too if they are scheduled to be there and it is a stormy rainy day, then and they are not paid.

Mr. Brandgard: On the other hand I don't want to get into where we come up with park police, park rangers.

Mr. Kirchoff: I understand that, but it all just seemed to be out of kilter.

Mr. McPhail: I agree with Bill, if we have to go to provide security there then we need to do it with a scheduled basis and that type of thing. But certainly for a short period of time until we can figure out what is going on. The season will be over soon, but next year if it is an issue we need to schedule them.

Mr. Kirchoff: Thank you.

RESOLUTIONS
ORDINANCES
PROCLAMATIONS
COUNCIL COMMENTS

Mr. Brandgard: I would let the Council know that any partnership on economic development side is embarking on a strategic planning process and of course Cinda Kelley represents Hendricks County on that and she asked me to attend the first meeting because she can't go and she said oh by the way, I'm recommended that you be a part of the same group. So first meeting I will be representing her, after that I will be representing the Town on the overall strategic planning process.



Mr. Brandgard: If nothing else to come before us, I entertain a motion to sign the documents requiring signature and adjourn.

Mr. McPhail: So move.

Ms. Whicker: Second.

Mr. Brandgard: All those in favor signify by aye, opposed, motion carried. Thank you.