PLAINFIELD TOWN COUNCIL
February 13, 2012
Mr. Brandgard: The Plainfield Town Council meeting for Monday February 13, 2012 is now in session.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: As we normally do when we have scouts in attendance, they are here working on merit badges, we usually ask the scouts to come forward and lead us in the Pledge. We have Tyler Brummet from Troop 304 with us tonight, Tyler would you come up, and we will all stand. Thank you.
I always like to mention that we know the constraints of a school night so anytime you need to leave, just get up and leave, this is a meeting where people move in and out, so stay as long as you like, we certainly appreciate you being here, thank you.
Mr. Brandgard: We have several items on the consent agenda this evening.
1. Approval of minutes of the regularly scheduled Town Council meeting January 23, 2012 and Minutes of the Executive Session of January 23, 2012.
2. Approval of Third Reading and adoption of Ordinance No. 01-2012: Jesse Rezoning to General Commercial.
3. Approval of an Independent Contractor Agreement between the Town of Plainfield and Anthony Perona communications services and authorizing Council President Brandgard to sign the agreement.
4. Approval of change order #3 to the contract with John Hall Construction resulting in no change in contract price for multiple additions and deletions of unit priced items associated with the Main Street Drainage project, per the Town Engineer's report dated February 10, 2012.
5. Approval of a Release and Settlement agreement between the Town and Millennium Contractors LLC finalizing all disputes and completed work associated with South Hills Drainage Project phase 1, per the Town Engineers report dated February 10, 2012.
6. Approval to release to Millennium Contractors LLC all remaining escrowed retainage funds, $11,827.47 plus any accrued interest, associated with the South Hills Phase 2 project per the Town Engineer's report dated February 10, 2012.
7. Approval of a professional services agreement in the amount not to exceed $26,870.00 with the Schneider Corporation for technical services related to the ongoing operation and maintenance of the Town of Plainfield Geographic Information System during the calendar year 2012, per the Town Engineer's report dated February 10, 2012.
8. Approval of an amendment in the amount of $8,000.00 to the October 24, 2011 agreement increasing the total amount of the agreement not to exceed $29,000.00 between the Town and Eagle Ridge Civil Engineering Services, LLC for services required to complete Milestones 2, 3 and 4 of the ADA Transition Plan per the Transportation Director's report dated February 10, 2012.
9. Consent from the Town Council to move forward with rights-of-way parcel descriptions and appraisals to determine value for an advanced acquisition on Township Line Road (1337 Township Line Rd.) due to hardship per the parcel owners request in accordance with Transportation Director's report dated February 10, 2012.
10. Approval of Change order 1 to the contract with Banning Engineering for the Simmons/Stafford drainage study allowing $3,400 of savings to be utilized for survey of parking lots between Center Street and Vine Streets north of US 40, per the Town Engineer's report dated February 10, 2012.
11. Consent to advertise a request for qualifications associated with the Plainfield Police Department building roof replacement project, per the Town Engineer's report dated February 10, 2012.
12. Approval for engineering and project management services in an amount not to exceed $55,000 with Butler, Fairman and Seufert associated with sewer and water relocation and advancing quotes for tree clearing at the intersection of Hadley Road and CR 700 East, per the Town Engineer's report dated February 10, 2012.
13. Approval of January 2012 monthly reports for Department of Public Works, Plainfield Fire Territory, Plainfield Town Court, Plainfield Police Department of Planning and Zoning, IT and Utility Billing.
14. Approval of Parks and Recreation Director's, Plainfield Fire Chief's, Town Engineer's, and Transportation Director's reports February 10, 2012 and HR Director's report dated February 13, 2012.
Mr. Brandgard: Are there any changes?
Mr. Kirchoff: I move we approve the consent agenda as read.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion is second to approve the consent agenda as read, if there is no further discussion, roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for February 13, 2012 is adopted as read.
Mr. Brandgard: Thank you.
BID OPENING: PLAINFIELD FIRE TERRITORY AMBULANCES
Mr. Brandgard: We do have a bid opening this evening for Plainfield Fire Territory Ambulances.
First bid is from Donnelly Safety, Indianapolis, Indiana.
Mr. Daniel: The Donnelly Safety bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted from Donnelly Safety for, is this for two ambulances, and is that what we are bidding?
Mr. Bennett: That is correct.
Mr. Brandgard: For two ambulances is $321,878.00 for both units, again that is $321,878.00.
Second bid is submitted by Lifeline Emergency Vehicles.
Mr. Brandgard: The amount of the bid submitted by Lifeline Emergency Vehicles for two ambulances is $341,854.00 again that is $341,854.00.
While that is being opened, do we have proof of publication?
Mr. Daniel: I looked at it earlier.
Mr. Bennett: I do not have it on my person, but I do have some applications.
Mr. Brandgard: The third bid is submitted by Road Rescue.
Mr. Daniel: The Road Rescue bid is in proper form.
Mr. Brandgard: Thank you, the total amount of the bid submitted by Road Rescue for two ambulances is $331,091.30 again that is $331,091.30. That was the final bid submitted, I would like to thank everyone that submitted a bid this evening, I would like to ask a review team made up of Captain Wolf, Chief Russell, and myself to review and come back with a recommendation, thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Is there any business from the floor this evening?
Mr. Robinson: My name is Michael Robinson and I live at 1336 East Buchanan Street, and we have been having a water problem for years up there and dealing with Tim Belcher and Jason with the Town. We finally got that addressed and the contractor that did that was Mink Excavating, and the guy that owns its name is Earl. I just want to let the Town Council know that I highly recommend them for future use in the Town, they were really respectable, they do a great job, and their work is outstanding. We had a tight area to work between the property lines and between houses and the fences and they got back there to put a drain in the back corner of my neighbors property where we had a big water hole going on for years, and they used great materials, they didn't skimp on nothing, they back filled the dates like was specked by Tim, they did excellent, put in right to a T, there was no skimping and they had done everything and I am not worried about him coming back come spring and dressing the yard up and fixing it back, because if he does anything like he had conducted himself and put his pipe in the ground, the boxes, those boys will do great. I got before pictures and I got pictures when they was doing it, I was always out there with them because I'm laid off right now and I would come and go and anytime I would walk up on them, and I'm in this trade myself for years, I can spot if someone is cutting a corner or conniving something and not once did I ever catch them doing that. They cleaned the street up, didn't have to worry about a muddy mess in the street or mud going down the inlets on that new storm drain pipe we got. They've got silk fence in place. Hats off to them, I really appreciate Tim and Jason and you guys for allowing this to get done and get the ball rolling, cause I've done my footwork up there and got all of the permits and all the permission from the homeowners and the neighbors and everybody worked together. The guy, he is everything that it is, and for tight areas and drainage places and there are a lot of them in this Town, I would recommend them.
Mr. Brandgard: I appreciate that, I drove by there several times, I saw the work and I have to agree, they were in a tight spot and did not let it spread very much. Thank you.
Mr. Belcher: He did a lot himself talking to the neighbors and a lot of times what we need is help from people getting permission to get on private property and do work, and there was several properties involved, without his input talking to neighbors and saying we are going to do a good job and getting them to believe it, we wouldn't have gotten it done, it was a good benefit for the whole neighborhood.
Mr. Brandgard: Again we appreciate you coming in and letting us know that.
Mr. Robinson: Thank you.
Mr. Brandgard: Is there any other business from the floor? If not we will move to the Town Manager's report. But unfortunately he is home ill; do we have a Plan Commission report?
TOWN MANAGER'S REPORT
Mr. James: Good evening, in Rich's absence he asked me to give you the Plan Commission report. The February meeting was last Monday and we heard just one petition, that was a development plan for the new Aldi's store that is going to go in across the street in the old Galayan's building, which will be demolished, and they will build a brand new store. It is about 17,866 square feet, it is about 3,000 square feet larger than the existing store and they hope to start construction at the end of March and hope to have it opened up in the fall of this year.
Mr. Brandgard: Thank you.
Mr. James: You're welcome.
Mr. Brandgard: We will go to staff reports. Chief Russell, Clay anything from parks?
Mr. Chafin: Just briefly the 23rd of February work session, I just wanted to confirm, 6:00 down at the Rec Center. I hope to within the next week or so go ahead and send out the presentation that we will be making that night so you can have it in advance this time, review it so you can come with any questions you might have and maybe expedite our session or make the most use of our time, so I just wanted to make sure that everyone still has it on their schedules and you are ok with that date and time.
Mr. Brandgard: It is good for me.
Mr. Chafin: That is all I have.
Mr. Brandgard: Appreciate it, thank you. Chief Mitny anything you want to bring up from the Police Department.
Mr. Mitny: Good evening everyone, did the Council members get my report and two attachments that were with the report? Well as you read in my report you can see that we've been discussing the take home car policy at the Police Department and the current boundary lines that have been in place since 1999 if I remember correctly. As the department has grown and the community has grown, and they are changing the way we do business with our Communication Center, we have had some officers that have left the area that was designated for take home use for the vehicles, and as you can see in the report all seven of the employees right now that are outside of that area are subject to call out, they are either on the emergency response team, one is our ambulance technician and the other is Captain Weber who is on call status like the rest of the administrators, 24/7. At this point and time for our emergency response team members to respond for something here in Town they would have to come back to the Department pick up a vehicle and then respond to that emergency situation. Our ambulance technician, he has to come back to the station to pick up his vehicle, same thing and then respond to the signal, so as we know that time can be critical in a lot of situations and discussed it with the Police Commissioners and they are very supportive of the change. We looked at what we could do with the change, I talked to Mr. McPhail since he is Council liaison with the Police Commission and started looking at where the officers do live and as with any change in policy that has to do with vehicles, there is a cost and we calculated that cost and for the benefit that we derive from allowing these officers to take their vehicle home, we feel that it is a big impact of budget, that money was not factored in at this time but I believe that there is money in there now. So I am here to answer any questions that the Council members might have in reference to the report I submitted.
Mr. Kirchoff: I have a couple as I read your report, how frequently is this happening of them having to come in and go to the station instead?
Mr. Mitny: Last year I think we had two, then we have mutual aid with the other departments for our SWAT team and then there again they will have to respond back to the station and pick up a vehicle.
Mr. Kirchoff: Then as I looked at your calculations what I saw then including was commuting expense. Are these vehicles that are not going to be available for personal use like everybody else has a take home vehicle?
Mr. Mitny: The policy would be the same for everybody; they would be able to use it for personal use.
Mr. Kirchoff: So the cost…
Mr. Mitny: This is just the commuting cost because that is all that we can really calculate. As far as looking the use for the vehicles for the officers, most of the officers that have these vehicles have families, and with all the equipment in the vehicles it takes a lot of movement to get car seats in and out, I'm sure the officers themselves will use them instead of coming back to the station to report, they can just go from home and go report. It is one of those built in factors that we can't calculate.
Mr. Brandgard: I think the other half of that is they don't have the use of those cars for personal use today, where the other officers do.
Mr. Mitny: It is visibility, the officers will be out, they still conduct most of the their business here in Town, there again the way the dispatchers center operates, the idea behind our centralized dispatch is the closest vehicle on or off duty will respond to the run initially, so when we need the Police when we were discussing when we first started looking at the dispatch center, we don't really care what name is on the side of the vehicle, as long as an officer shows up, and the responsible agency will take it initially.
Mr. McPhail: My comment is as we are working on this project, you know obviously the Police Commissioners have supported the request for change and we came up with the ten mile radius because we calculated the mileage if you lived in Guilford Township down near Heartland Crossing, the furtherest point is about a ten mile drive. They may be closer than that by way the crow flies but we calculated driving mileage and it seems to me and I have been very supportive of our current policy and I want to encourage as many employees as we can to live within the Town boundaries, things have changed since 1999 when they adopted that policy and particularly the biggest change I see is the 911 Center that these officers are responding from where ever they are at, I think that makes a big difference. I do think it is in our current policy that limits a little bit of where the officers may live, I certainly support making this change. I did have Chief Mitny check with the other departments in Town to see if we have anybody else affected at this point and time, we do not but that does not mean that tomorrow we would have somebody from the Fire Department or Jason I think only has a couple of vehicles in his fleet that are take home and he doesn't have anybody affected. I do think that we need to limit the distance and I do think that 10 miles is appropriate.
Ms. Whicker: I do believe that there are some officers as explained now that do not live in the Town but live closer than the 10 mile radius, but yet right now according to policy being denied that take home vehicle, so I think that I would support the change.
Mr. Brandgard: We have Council consent to move ahead on this and ask Ron to revise policies as required and bring to us for approval, thank you.
Mr. Mitny: Thank you very much.
Mr. Brandgard: Joe anything from Planning and Zoning? Lois anything from billing, Bill anything from IT? Ron do you have anything from HR?
Mr. Lydick: Thank you Mr. President, I got a late request from Judge Spencer, he had an opening and he has selected Debbie Helton to fill the position of Court Clerk 2 and he would like to have her start on February 27th at $14.25 an hour, so I recommend that the Council approve the hire for Judge Spencer.
Mr. Kirchoff: Is that consistent with our compensation…
Mr. Lydick: Yes it is.
Mr. Kirchoff: So move.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to allow the hiring of Debbie Helton for the Plainfield Court as requested, she will start at $14.25 an hour, effective February 27th, if there is no further discussion all those in favor signify by aye, opposed, motion carried, thank you.
Mr. Lydick: For quite some time some of the departments for the Town of Plainfield had based their pay strategies on longevity, what example is the Hendricks County Communication Center, they hire in at what they call a probationary rate, then after six months they get a bump in their salary, right now it is $14.16 per hour in the beginning and then it jumps to $16.06 after six months. Well the theory behind this is after six months of training they are to a point where they can do work on their own and be more productive, so that is the purpose of it, then at the end of the year when they are supposed to be fully trained they become a second class telecommunicator, which has a current rate of $17.48 per hour. All of this is based on longevity, now the Town Council in the past has said on numerous occasions that they think we should be paying more on performance than on longevity, and so I want to commend Mr. Cook and I'm real excited about a proposal that he has that is going to base the raises on skills learned rather than on longevity. There are five different skills and as they master each skill they will receive it in compensation. The general goal is that after they will achieve three of these skills, most employees do that, but if they don't, they won't get the money until they do. Then after a year they are supposed to master all five skills, but Mr. Cook will tell you that after a year, or after two or even three years some of them have not mastered all five skills. So under his new plan they would not be compensated at that rate if they have not mastered those skills. So I am going to ask Mr. Cook to come up and explain it more detail to you and I am real excited for this program he has for you.
Mr. Cook: We have five basic skills at the center, this proposal sets pay raises as they complete each of those sections, it is basically rubbing in neutral because if they master all five skills they would receive the compensation of second class telecommunicator at $17.48 an hour. Really what this does is gives people incentive to perform, so the quicker they learn their position and move on, then the more money they are going to make. So it is possible that we would be paying someone the $17.48 before the one year period, but that is offset by the fact that we don't have to train them any longer, so that is the general proposal here, this has passed the Operations Board and it also passed the Governing Board, so I would ask that you consider this.
Mr. McPhail: I would like to see you take this one step forward, in earlier discussions you indicated employees that have several years of service that will not achieve the five levels and I think that if we adopt this policy that those folks that are making above what the qualifications are, that their wages be frozen until such time as that base rate reaches any point, because the effectiveness of this is to get people to learn and to do more, and if you continue to pay those folks that are already there and not achieving then I don't think you are accomplishing your goal, so if you have someone at $17.48 now and until such time whatever their level reaches I think their wages should be frozen.
Mr. Cook: Currently that does not impact any of our employees. I have one employee that has been there three years that has not mastered all five skills and then I have two employees that were legacy employees that came over from part of the merger and it was agreed that they get the pay at that time. This is kind of our starter point and this is really what we want to move forward on several different levels also looking at part time based on skills and applying those rates to the part time employees. As we are going through this we are really doing a top to bottom review of the whole organization and how we perform different tasks, this is just one of the areas that we've looked at and have identified it early. You will be seeing some other things that I have passed out to Mr. Brandgard this evening, I got a document from the center that we will be passing out to the Town Council as soon as the board kind of weighs in on it. We are doing a top to bottom review of how we do operations, to make sure we are sufficient and we are as current with the standards as we can possibly be.
Mr. Kirchoff: I also support it, I don't understand your positions well enough to other than offer a philosophical comment, these five skills that they use, once we get to that pay scale they will continue to use those skills?
Mr. Cook: Yes, yes they would. We rotate…
Mr. Kirchoff: In a former life we've had some people that have said well if I go get this good then I should be making more money but they weren't' using those skills in their job, so they need to be linked up if that is what you say you are doing.
Mr. Cook: Yes, what they are doing is they rotate positions on a regular basis so as an example of the five positions, one day you will be a call taker, the next day you will on headquarters IDAX, and you will be on the warrant side, police dispatch and fire dispatch, and that is to keep everyone's skills up on that discipline, so they constantly rotate, and that also prevents burnout in one area. Now if they only receive the three basics, call taking, IDAX, and headquarters, I need people everyday for that, and they would rotate between those three positions but they would stay at the lower pay rate, in addition they would not be eligible for promotion to Assistant Supervisor or to the Certified Training Officer positions.
Mr. Brandgard: I think it is good and the Governing Board has approved it and sent it to the Town Council for review and approval.
Mr. McPhail: Seems to me it is very measurable.
Mr. Brandgard: Ron we would have to develop a policy for that.
Mr. Daniel: Right.
Mr. Lydick: I think we would need to amend the salary ordinance to show the amounts for the different skill levels.
Mr. Brandgard: Do we have consent?
Mr. Lydick: It is not going to cause any additional salaries; it is just a more breakdown.
Mr. Brandgard: We have consent and bring us back the revised salary schedule and we will approve it.
Mr. Lydick: Thank you.
Mr. Brandgard: Steve thanks for coming in. Ron have you got anything else? Jason do you have anything for Public Works?
Mr. J. Castetter: You may have noticed I changed my monthly report a little bit, so if there is not any information that you are not getting that you would like to see let me know and I will try to include that, I tried to shorten that up and just tried to get my highlights. Also I would like to inform you that I have got a meeting with a couple of vendors on the meter reading system this week, spinning the wheels on that and trying to get something going and get something back to you.
Mr. Brandgard: Very good. Before you leave, just a quick comment I see you found a place to store your salt.
Mr. J. Castetter: That happens occasionally when you don't get the right snow amount. Hopefully we have enough salt residue down on the ground that maybe tonight we will get out and not have to get too much with the snow they are calling for tonight. In my report I mentioned something about salt storage in the barn, we are making a little bit of headway to be able to have some room for storage.
Mr. Brandgard: Thank you. Tim have you got anything from Engineering?
Everybody doesn't know it, Tim is a new grandfather, and we need to congratulate him and welcome him to the group. Don anything from Transportation?
Mr. McGillem: I got one late item that came in. Robin, Rich, and I have been kind of working towards a request that had been made quite sometime ago for additional light standard at the corner of Saratoga Parkway and Discovery Drive, which is in Avalon Estates between 350 and Gibbs Road, Saratoga runs right through the center of this area. The developer originally put in normal ornamental lights, which is paid down and the Town takes care of paying the light bill for those lights. When we got the request, since there was ornamental lights up through there, we decided to look at if the Town was going to put this in it was on Saratoga to go ahead and replace the ornamental lights that is on Saratoga that was put in with the standard lights that we've got on Saratoga Parkway the rest of the way, our standard street lights rather than ornamental residential light, the other thing is that we looked at is if we are going to do this do we want to go ahead and do LED lights up through there. Basically the reason it has taken so long and individual and then the HOA quite regularly gets in touch with Robin or me to ask where we are at on this. Primarily because this intersection, if you are familiar with going up Saratoga through Avalon, this street is the first street to the right or east just north of 350, and there is a pond right there in that corner of that intersection. There is no light there and it is pretty dark and they are getting more houses back there, so there are legitimate requests to have a light there. But to give you an example and getting through the cost, to replace the seven lights with the standard lights like we have on Saratoga, we were looking at a price of around $13,000.00 just to replace those lights and put the other lights in. To go to LED lights we were going to have to on our own put in additional wiring for the lights, we were looking at $45,000.00-50,000.00, we could put in the additional ornamental light on this corner which I think we'll add it and take care of it and I think it will satisfy the request of the residents up there. We can put that one light in for $1,250.00, so basically what it comes down to and where we are at right now is we feel with the current situation that we could go ahead and install the single light for $1250.00 and that would be consistent with everything else we have up through there, and it will light that corner of the street. So I guess what I am asking for is Council's approval to go ahead with the installation.
Mr. Brandgard: I think the other thing is Saratoga, the traffic keeps increasing, when I was first contacted I went up to look at it and told them to get a hold of Don and of course I still prefer to do the LED's where we can but it took an extremely long time to get anything back from Hendricks Power on what it would take to do anything out there.
Mr. McGillem: I think our cost that we got for the LED was on the high side, but the big question, if we go to the LED installing them the Hendricks Power has already got all of the wiring in the ground out through there and could we acquire from Hendricks Power the depreciated value that wiring that is existing rather than us having to put in conduit and all new wire. I think we probably could get that done, and as long as we could do that, that would reduce the cost of going to the LED lights.
Mr. Kirchoff: That is an underground subdivision?
Mr. McGillem: Yes.
Mr. Kirchoff: Do you know how close they are to that corner of the underground circuit?
Mr. McGillem: For the corner where we are looking to putting this light, there is an electrical box right there on the corner, so it really shouldn't be a problem for them going ahead and installing.
Mr. Kirchoff: But my point is if they are that close it shouldn't be that difficult for us to acquire that circuit out there.
Mr. McGillem: The cost of going to the LED lights is the biggest part is putting wire in the ground; I have not contacted Hendricks Power to see what they would charge us to acquire that wire.
Mr. Kirchoff: What I am saying Don, why couldn't they just run the circuit over there and we put the meter in and just do it on a meter basis, just ask for a commercial meter.
Mr. McGillem: We could possibly do that, right now we are paying our standard rate for the light in through there. Basically the reason we looked at doing this rather than putting one light there is for the consistency of that that is there. The other ornamental lights that they have got them pretty well placed at the intersections up through there so it is not that bad, it is just this one intersection where they did not have a light in there.
Mr. Kirchoff: I would move that we approve the request from the Traffic Engineer to install a standard ornamental light at the corner of Saratoga and Discovery.
Mr. McGillem: Yes Saratoga and Discovery.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion is second to approve the request to install an ornamental light consistent with the other lights in the Avalon Subdivision at Saratoga and Discovery in the amount not to exceed $1,250.00, if there is no further discussion all those in favor signify by aye, opposed, motion carried, and I think we need to have in the minutes also this is a one time approval for an ornamental light that the Town will do, we normally don't do that, thank you.
Did I miss anybody from the staff?
Mr. Brandgard: We will go to old business.
Mr. McPhail: Mr. President I just have one item on old business. I'm sure that everybody is aware that we had a Super Bowl in Indianapolis and I just want to comment that the Hendricks County Convention Visitor Bureau, Chamber of Commerce and everybody really worked hard to promote Plainfield and I think we got some really good exposure from not only Hendricks County residents, but a lot of out of Town residents and I just wanted to mention that they did do a good job and I believe, are we going to auction off the banners?
Mr. Brandgard: Yes.
Mr. McPhail: At the Chamber auction coming up.
Mr. DuBois: You had those banners, we have 14 of them total that the Town purchased and I think the plan was when I was talking to Rich, we are going to take 12 of those banners, you guys are going to retain 2, one here for Town Hall, and the other one I believe is going to go in the Rec Center. With our upcoming auction on the 25th they are going to auction those off. I didn't really want to give a number, but there will be a total of 12, and all of the proceeds to go to the Miracle Field. Everyone come to our auction.
Mr. Kirchoff: What is the size?
Mr. DuBois: They are 60X
Mr. Bennett: It is the same banner that we held up a few weeks ago.
Ms. Whicker: They are poster size.
Mr. DuBois: They were 5' by at least 2'-2 ˝', they were pretty big; they are a lot bigger when you see them on the ground then when you see them everywhere.
Ms. Whicker: I was just curious on perhaps you have contacted some of our hotels or restaurants as far as their capacity during the Super Bowl events, do you know, have you heard from any of the businesses?
Mr. DuBois: No, off hand I don't, I'm sure they were completely full, I drove around out there a little bit myself, and it looked as though everything was pretty well packed. I believe the bulk of the business that we saw here in Plainfield was that Friday, Saturday and some on Sunday night, and it probably ran into Monday, but honestly I do not have those figures, I know Jamie from the Hendricks County Convention of Visitors Bureau, she was really close with those hotels and she would probably be a better source. But most people that I talked to, they did really well, that Friday and Saturday, Thursday was a little bit of a disappointment, I was actually out with one of the guys that owns a restaurant down there, his restaurant wasn't very busy and he was kind of concerned, but I think the next two or three days may have covered that. It worked out really well; I think Plainfield put on a good face.
Ms. Whicker: And the shuttle going from Metropolis to hopefully the…
Mr. DuBois: I think that was pretty full, as a matter of fact, and Mr. McPhail can quote me on this one, I believe they cut that off around 5:00 in the evening because there was so many people downtown, they can only process so many folks down there. I think there was more people downtown than what they anticipated obviously. I think they set a bench mark that is going to be tough for other communities to follow.
Mr. McPhail: I was a little disappointed with the buses on Saturday and people were standing in the rain, and we never did get the line, until we shut it off at 6:00 on Saturday, and we got everybody loaded then, but we can't take anybody after 6 because we have to have the capacity to get you all back, the last trip I made, we left downtown about 6:45, and I have 58 people on the bus coming back in a 52 passenger bus, we had them on laps and all of that. There were that many waiting in line to come back at that time. It was very successful. I saw that email what 1,500 or something like that.
Mr. DuBois: It was extraordinary; I think they had a lot better results than what they anticipated.
Mr. Brandgard: I know one of the restaurant owners told me that he saw a bulk on Friday and Saturday.
Mr. DuBois: Yes, I don't think they saw it on Thursday, those hotels require a 4 night stay, so Thursday, Friday, Saturday, and they probably didn't see it on Thursday it was so nice, a lot of folks that probably would have stayed in Town, went downtown because there was so much to do. I think we probably favored pretty well.
Ms. Whicker: Thank you that is all I have.
Mr. Kirchoff: The only old business that I had is, I don't remember which report it was in, but it was indicated that you, maybe Rich, you had gotten together and we now have fluoride that is consistent with the State standards?
Mr. Brandgard: Yes.
Mr. Kirchoff: I just wanted to make sure that is the case and we can close this issue and be done with it.
Mr. J. Castetter: Yes, the new recommended State level is .07 part per million, I talked to Robin and we made the adjustment, I believe it was a week ago.
Ms. Whicker: So it is .07, and we had .05 naturally, right?
Mr. J. Castetter: Yes.
Ms. Whicker: Do you get daily readings? Do you get readings consistency now that that is what it is?
Mr. J. Castetter: I almost included that in my monthly report, I can put that back in my report next month so that you can see it.
Mr. Brandgard: I think I might add though from a consistency standpoint, it will vary as the natural fluoride comes into the water, that varies, which would affect the amount of actual fluoride in the water.
Mr. J. Castetter: We can only control how much we put in; we can't control what is naturally occurring.
Mr. Brandgard: We are to the standard.
Mr. Kirchoff: Glad to hear that, thank you, consider it closed.
Mr. McPhail: Mr. President I have one item, I had the opportunity to meet with Lieutenant Governor, Becky Skillman in your absence of the County Officials, and I thought a very productive, and did everybody get a copy of this report? Wes attended that meeting, we emphasis the fact that we really need some help with this 9-1-1 funding, I'm not sure that we made a lot of progress, but we at least got it on the table along with several other issues and we've got a year left with this current administration and hopefully we will make some improvements. She was very open and was very, I thought, very attentive, and got a lot of comments from around the County, the County was well represented. So hopefully we will get some progress.
Mr. Brandgard: Thank you for being able to attend in my absences, I ended up being out of town during that period.
Mr. Brandgard: We have two resolutions tonight. First is resolution number 2012-03: Allowing Additional Appropriation.
Mr. Bennett: Mr. President and members of the Council, this is an additional appropriation request, primarily Clay brought part of this to your attention at the last meeting regarding the soccer goals from the Plainfield Optimist money, and then there is with the additional, with the agreement with IU Health the additional revenue and additional expenditures associated with that contractor included this part of the resolution, we'd appreciate your approval of this resolution. Resolution number 04, I will just speak of both of them real quickly, this is a transfer request, it is primarily house keeping, we are transferring some capital budgeted amounts from capital to aquatics supplies, cleaning up some budget issues on those two.
Mr. Kirchoff: I would move that we approve resolution number 2012-03 and 2012-04.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to approve resolution No. 2012-03 allowing additional appropriation and a Resolution No. 2012-04 Transfer of Appropriation Resolution, again if there is no further discussion, roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Town Council Resolutions 2012-03 and 2012-04 are adopted.
Mr. Brandgard: Thank you. Is there anything else to come before the Council this evening? If not I will entertain a motion to sign the documents requiring signature and adjourn.
Ms. Whicker: So move.
Mr. McPhail: Second.
Mr. Brandgard: All those in favor signify by aye, opposed, motion carried, and thank you.