PLAINFIELD TOWN COUNCIL
June 28, 2010
PLEDGE OF ALLEGIANCE Mr. Brandgard: Plainfield Town Council meeting for Monday June 28, 2010 is now in session. I'd like to ask everyone to rise for the Pledge of Allegiance.
Mr. Brandgard: We have a few items on the consent agenda this evening.
1. Approval of the minutes of the regularly scheduled Town Council meeting of May 24, 2010 and June 14, 2010.
2. Third Reading and Adoption of Ordinance 09-2010: No Parking Brookside Lane between Buchanan and Section Streets.
3. Approval Parks and Recreation Director's report dated June 24, 2010, Transportation Director's and Town Engineer's reports dated June 25, 2010 and HR Director's report dated June 28, 2010.
4. Approval to add an amount not to exceed $22,000 to the Banning Engineering Contract for final inspection services for Phase 2A and 3 of the Plainfield Youth Athletic Complex per the Parks and Recreation Director's report dated June 24, 2010.
5. Approval to bid parking lot on north side of the Plainfield Recreation and Aquatics Center per the Parks and Recreation Director's report dated June 24, 2010.
6. Approval of Change Order Number 4 to the contract with Gradex Inc. in the amount of $275,030.42 providing for final resolution of multiple underground piping conflicts and final quantity adjustments associated with the Buchanan Street Sewer project per the Town Engineer's report dated June 25, 2010.
7. Approval of an Amendment to the General Services Contract between the Town and Butler, Fairman, and Seufert, Inc. for the construction inspection services on the Metropolis Parkway Extension project for a fee not to exceed $120,000.00 and authorizing Councilor Kirchoff to sign the agreement per the Transportation Director's Report dated June 25, 2010.
Mr. Brandgard: Any questions or changes?
Mr. Gaddie: I've got a question on six. I had asked Tim, is that the finalized thing for Buchanan Street project?
Mr. Belcher: Yes, that would essentially finish all of the remaining items that we had had between ourselves and the contractor to resolve.
Mr. Gaddie: Ok, that's all.
Mr. Belcher: We still have some funds if you approve this tonight we will have funds to release to them later on but that essentially the total contract.
Mr. Gaddie: Little odds and ends, nothing major.
Mr. Belcher: There were a lot of things that made up to a large number but lots and lots of items on that particular change.
Mr. Gaddie: Ok, thank you Tim.
Ms. Whicker: I have a question for Mel. If I would like to abstain from approving the minutes of June 14th due to my absence is it possible, do we need to split out the approval of minutes on the consent agenda item number one?
Mr. Daniel: No, you can just indicate that you are approving everything but abstaining on that particular item.
Mr. Kirchoff: I have a question of Ron, on your report I was confused Ron about the life insurance proposal you were making. The one I guess help me understand what is it you're recommending? What do we offer what do we pay for and the employees pay for etc. etc.?
Mr. Lydick: With a $20,000.00 term life insurance policy, the employee pays 33% of the cost and the Town of Plainfield pays 67% of the cost. And this term life insurance policy also has the accidental death and dismemberment twice that much. This is the renewal of our policy and they are going to renew it at the same rates that we had before.
Mr. Kirchoff: I think we are not in the position to make any changes but the only reason I wanted to bring it up tonight was that when we do have the new work session to talk about benefits packages, I think that's the item we probably need to revisit. I don't know what kind of cost it is to the Town.
Mr. Lydick: It is very minimal, the rate for both of them together is 17 cents per thousand and so that is $3.40 a month.
Mr. Kirchoff: Just so that we look at everything. It just jumped out at me since we were talking about it recently through the budget process that when we look at the whole thing we aught to look at the whole menu that we have out there.
With that if there are no other questions I would move that we approve the consent agenda as read.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to approve the consent agenda as read. If there is no further discussion, roll call votes please.
Mr. Bennett: Ms. Whicker- yes but I abstain from approval of the minutes of June 14, 2010.
Mr. Bennett: So noted.
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes and I abstain from the minutes of May 24, 2010.
Mr. Bennett: So noted.
Mr. Brandgard- yes
Plainfield Town Council consent agenda for June 28, 2010 is adopted as amended.
BID AWARD: Metropolis Pwy East Extension
Mr. Brandgard: We have a bid award this evening for Metropolis Parkway East Extension.
Mr. McGillem: Yes we do, bid review committee did meet and reviewed bids on that and we are recommending award to the low bidder, Gradex, Incorporated in the amount of $1,191,294.56 for base project. Would suggest that the award be conditioned on that we receive the right of entry, the office is working on those, it is my understanding they should be here for a couple parcels yet this week hopefully. I would recommend the award be conditioned on that.
Mr. Kirchoff: There are two?
Mr. McGillem: There are two outstanding and then there is one combination that Mel is working on, which we will get that taken care of but we definitely need the two right away.
Mr. McPhail: Mr. President, I move we accept the bid committee's report and award contract for Metropolis Parkway to Gradex in the amount of $1,191,294.56 subject to receiving a right of entry for all parcels and that Councilman Kirchoff sign any documents requiring to be signed by the Town.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion and a second to approve the report from the bid committee to award the bid for Metropolis Parkway extension East to Gradex in the amount of $1,191,294.56 conditional upon obtaining the right of entry to all parcels with Council member Kirchoff is the signatory on documents related on that project. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you.
BID OPENING: South Hills Drainage Project
Mr. Brandgard: We do have a bid opening for South Hills Drainage Project, do we have publications?
Mr. Daniel: Yes we do.
Mr. Brandgard: Thank you.
First bid is submitted by Central Engineering and Construction Associates Incorporated, Greenfield, Indiana.
Mr. Daniel: Central Engineering bid is in proper form.
Mr. Brandgard: Thank you. Total amount of the bid submitted by Central Engineering and Construction Associates Incorporated is $557,102.82 again that's $557,102.82.
Second bid is submitted by Eaton Excavating, Danville, Indiana.
Mr. Daniel: Eaton excavating bid is in proper form.
Mr. Brandgard: Thank you. Total amount of the bid submitted by Eaton Excavating is $512,082.00 again that is $512,082.00.
Third bid is submitted by Fleetwood Contracting Corporation, Indianapolis.
Mr. Daniel: Fleetwood Contracting bid is in proper form.
Mr. Brandgard: Thank you. Total amount of the bid submitted by Fleetwood Contracting Corporation is $506,090.00 again that is $506,090.00.
Forth bid is submitted by Gradex, Inc, Indianapolis, Indiana.
Mr. Daniel: Gradex Inc. bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted by Gradex Inc. is $458,771.50 again $458,771.50.
Fifth bid is submitted by JDH Contracting, Plainfield.
Mr. Daniel: Mr. President, on the JDH Contracting bid State form 96 is included but the signature page is not attached and of course not signed. I was mistaken it was not stapled onto form 96 the signature page is there just not attached. JDH bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted by JDH Contracting, $464,832.00 again $464,832.00.
Sixth bid is submitted by John Hall Construction, Inc., Plainfield.
Mr. Daniel: John Hall Construction bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted by John Hall Construction, Inc. is $443,114.50 again $443,114.50.
Seventh bid is submitted by Millennium Contractors, Inc. Indianapolis.
Mr. Daniel: Millennium Contractors bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted by Millennium Contractors is $428,368.85 again $428,368.85
Eighth and last bid is submitted by Poindexter Excavating, Indianapolis.
Mr. Daniel: Poindexter Excavating bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the bid submitted by Poindexter Excavating is $498,718.95 again $498,718.95.
I'd like to thank everybody who took the opportunity to submit a bid. The engineer's estimate was $974,000.00 again that was $974,000.00. I'd like to ask the bid review committee made up of Council members Bill Kirchoff, Ed Gaddie, Town Engineer, Tim Belcher, Public Works Superintendent Jason Castetter, and Jeff Healy from Banning Engineering to review the bids and come back with a recommendation at our next meeting. Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Now we will go to Business from the floor this evening. Come forward and give us your name and address for the record please.
Mr. Edie: Bill Eddy, 865 Broadway North Drive, Plainfield. I'm here to address the Council this evening about the flooding we had this past week. I talked to Council member Bill Kirchoff the other day about it and wanted to let him know we were going to come down and address the board. Seventy-five percent of that water is coming into our neighborhood through the swell drain. We've got video tape of it, we've been fighting this since the bank restoration and the work that was done down there. This is like the third time that we had this major flood. Not as bad as it was that one Labor Day but it was bad enough it got into storage barns and that kind of stuff. We would like the Council or the Town Engineer to address this well drain, either to put a check valve on it or something to give us some relief down there so that we don't have any property damage. Either that or like my neighbor said we are coming to come back for permits for the canoe and paddle boat rental. It was about eight feet from my house this time. On Labor Day it was one foot from my house and it got up in my crawl space. Most of that water is coming up through that drain swell through the drains in the street. It's not coming from the banks. At least the major part of it, this time with the backup at the bridges and stuff we did see some flowing down the driveways down to the south of us. I think that if the drains swell problem was taken care of we would not have that kind of water in our neighborhood. We've also got a situation where we were just recently paved a year or two ago and the street wasn't milled down to take off the old asphalt which has also decreased the curb amount to where it is only like two or three inches so it is going to run off the streets pretty quickly and into our yards. So if we could get some help there and we've talked to Tim several times and we've talked to Jeff Healy from Banning Engineering, even when we were going through the flood plain situation, we were talking to them about this situation also. They were asking us the questions that where is the water coming from and we were telling it is coming from the drains in the street. At five o'clock the other morning when I went to work the streets was clear but the water was starting to bubble up through the drains. There was no flooding and it wasn't raining, the water was coming through that drain swell. Last night when we had the big heavy rains the drains swell did its job. Yes it did back up but it was all clear water. It was water from the neighborhood and then it went into the creek naturally so if we could get some help we'd surely appreciate it. Thank you.
Mr. Brandgard: Bill thank you and you've talked to Tim and I know Tim will take a look at that and if he needs help from consulting engineers he'll do that. To give you an answer right now, I can't give you one, but we will try to come up with something.
Mr. Kirchoff: I guess a question too from our standpoint, Bill, are you the point person we should contact or do you have a neighborhood association?
Mr. Eddy: We all pretty close so, yes you can contact me.
Mr. Brandgard: Thank you. Is there any other business from the floor this evening?
Ms. Hayes: My name is Janet Faye Hayes 649 Kentucky Avenue, Plainfield. My problem is also drainage but much smaller than what his sounds like, probably fix mine first. What's happening is I have had a plumber out twice and placed two sump pumps, he just left again today and he just found six to seven inches of water under my house. It sounds like a river out the pipe goes on three other properties and it runs towards Dallas like a river. I have pictures to show you to show you how fast it is running. My shed it's nice looking, its two sheds put together it's beautiful, it's rotting because it's been sitting there since the middle of June just in water solid. The sump pumps never stop. Someone suggested from the Town of Plainfield that maybe there is a spring under there. The plumber said I see no leaks from your plumbing and I of course don't see a spring but sometimes that is hard to find. It has existed for years the neighbors told me. I just bought the house October 1st and I need help. It's not only that bad part that it runs all the way behind my property, you can't mow, and you can't walk in it. It goes all the way down to Dallas and then it's all along the side of my shed and it's also on the north side of my property. People will sink into their ankles and I would just like for somebody to help, help, help.
Mr. Kirchoff: What is the address again?
Ms. Hayes: 649 Kentucky Avenue, it is right across the street from the library. My neighbor also told me it's existed a long time in that yard but he himself does not need a sump pump. I have two sump pumps running constantly.
Mr. Brandgard: This is a thought and Kevin and Jason will take a look at that. Where I lived before my crawl space was always pretty much bone dry. My neighbor's crawl space, he had to put a sump pump in to pump it out. These houses are all built on former farm fields, farmers put drain tiles in. If you are unfortunate enough to have a house that is built over a drain tile it could be surcharging back into your crawl space.
Ms. Hayes: It could be. Can an engineer look at that for me? Is there a…
Mr. Brandgard: Ask Tim, but if that's what it is, there is not much we can do about it. We'll go up there and try and identify what the problem is.
Ms. Hayes: Do you want me to leave any photographs or do you want me to talk to him about it?
Mr. Brandgard: Tim. He will give you his card.
Ms. Hayes: Thank you.
Mr. Brandgard: We will try and get you an answer.
Is there any other business from the floor this evening? If not we will move onto the Town Manager's report.
TOWN MANAGER'S REPORT
Mr. Carlucci: I hope it doesn't disappoint you that I do not have a report to make tonight.
Mr. Brandgard: We will go to staff reports.
Chief Anderson, Fire Department? Joe James, Department of Planning? Bill Castetter, I.T.? Nate Thorn, parks? Chief, Police Department? Ron, human resources? Don anything from Transportation?
Mr. McGillem: Just to give you a little further update on StreetScape, Saturday we got pretty much all the paving on the south side done for what we will be running on when we switch traffic. Everything is paved except vinyl surface. We are getting there, we are still shooting for mid July to make the traffic switch. You all haven't seen the big part of what's going down right now is the pavers for the handicap ramps and the rest of the sidewalks but we are still on target for the mid July for switching traffic to the south side.
Mr. Brandgard: Very good.
Mr. Kirchoff: Want to give us your best guess of when the bridge is going to open?
Mr. McGillem: I've been giving my best guess for over a year now. I would think that they were striping today, the west side of the bridge; it is just a matter of clean up right now. They are seeding, I don't know whether they was up and got the bank seeded today but they are getting close to putting the finish spray on the banks and getting seeding done like I say we were striping I know on the west side today, I don't know whether they got it finished or not but I would think shortly after the forth we should be getting it open.
Mr. Kirchoff: Thank you.
Ms. Whicker: I had a concern on the handicap approach to Center and 40 on the southwest side. It looked like the pavers had been laid and it, I'm sure it is something they can address but the curb was up about three or four inches higher than the pavers were setting. I'm not sure if they are putting another layer on top or…
Mr. McGillem: They have not paved out that approach. That approach is still low in there right around the curb line. The paving will come up to the height of the curb. There will be a small lip on it to direct the water. As the water comes around the radius, but right now the paving side is low at Center Street but it will be brought back up before they open that side of traffic.
Ms. Whicker: I imagine there will be bikes heavily be through that intersection as well.
Mr. Brandgard: Lois, I missed you, anything from Utility?
Mr. Belcher: I wanted to take some time to talk about one item I put in my report in terms of the method of contracting and project delivering we've used on a couple of projects now, I'd like to try to expand it with your permission into another area, another project for us, because of the success we've had on the ones we've tried it with. The nature of the project for getting ready to consider, the South Hills drainage project that we just did has a lot of the trails involved in it clay materials that are suitable for the capping project that we have sort of waiting in the future for the landfill. So the clay type meets a certain requirement and those kinds of things. So we had a need to move that dirt from that project and reuse it at another site. The complication comes in contracting those things, how you put a bid together on a landfill project that fits both the unique nature of landfill project and the timing of all of this dirt moving around and the conditions it needs be in when it goes onto the landfill the moisture content and those kinds of things. The hassles of running it through roads and neighborhoods and things and all that kind of stuff being able to coordinate all of that so that these two projects to me as when we started talking about these, I thought there was some real advantages to attempt to put this under one umbrella project bringing this public bid project bid in under the sort of over all drainage and landfill project as a single unit and I think the Town residents and us as a whole would benefit in terms of lower costs and in better coordination. We could take advantage of rather than moving dirt from the pond to a stock pile and then having to move it again to the landfill. Maybe we move it one time and put it down once and compact it and we have that all taken care of in one move instead of two so there is obviously some savings there but to get that savings I think It's going to take a unique kind of coordination effort and typical public contracting doesn't allow you that kind of interaction unless both projects were all ready at the same time. Our landfill project is not ready like this project we bid tonight, we still have permits and stuff we are trying to obtain. We have specifications we're developing and all of that so under the guaranteed performance contracting that we used at the Waste Water Plant Project, Deer Path project, and also on the building addition for the vac truck. It allows you a lot more flexibility, it's sensitive design build kind of environment where your working on permits, working on designs at the same time you are coordinating construction and whether you are buying equipment when you know you can get the trails and you know you can get it cheaply your essentially able to coordinate all of those projects and activities together but to do that you have to meet certain sections of Indiana code and it's not just something you can go and do on any project. So I thought it would be wise to bring it up tonight to talk about it to see if you are interested in trying it and I would certainly need Mel's review of the State code because there are terms within that code such as causally connected projects, I'm not sure what that means, in my mind, I'd like to say that dirt coming from a pond project going to landfill project makes them causally connected, but I don't know if that meets the requirements and the first and foremost thing we might do is be in compliance with the code, we have to do that. So I would really like to recommend that to you as attempting to do that and get the proper advise we need to see if we can accomplish that. It would not mean that this bidder that bid tonight is low would be not used, it would become part of the contract and we would have to talk to that bidder should they be found to be the low bidder after we review the bid and decide how that would best work with them and then work with them on how that might actually occur. It would bring a lot of advantages to the Town both in cost and coordination. I think that we would really gain from attempting to use this. The report that I put with my report from Bowen was actually the first step in that process. Showing that there were operational savings from the pond project we are doing and maintenance savings that we are going to do and the energy type of items that we are actually saving money on because of that project. Once you sort of get access into that section of Indiana code then you can use that method but I wanted to make sure we are totally above and clear on that but if we are I'd like to make that recommendation tonight and see if I could get your concurrence to attempt to use that type of method to deliver the projects together as one unit.
Mr. Brandgard: I think we've had a pretty good success using the guaranteed performance form with several of our projects and if we can make it work for this one, I think it would be good for the Town and everybody in the Town if we can do that.
Mr. Kirchoff: My only question is, that I read your report and attachment and how do we coordinate since we just took bids tonight how do we make that work on the timing standpoint and having walked the landfill site and being excited about that, is there anyway for us to make it work smoother, better, and cheaper, I think we aught to do that. I'm not smart enough to figure all of that out.
Mr. Belcher: In the document we just bid tonight there are some clauses in there about assignment of contracts and should that be the method that we choose to assign that contract to our overarching manager of both projects, there would have to be a mutual agreement on that, the Town and whoever the low bidder ends up being. Those again are the kind of assistance I would need from legal side to make sure we are doing that right and identifying any kind of problems that might occur from that but essentially it would be making it work as a unit. How can we do that contractually and legally and hopefully for the benefit of all of the parties involved, including the contractors?
Mr. Kirchoff: Are they going to be close enough timing wise that we have that opportunity?
Mr. Belcher: If we can fit it under this contracting method it really assists us even potentially to get the landfill project done this year. I was getting extremely concerned at this late date that we don't have a document out on the street yet for bidding. Because if you take from September and you want to plant grass seed in September if you back that up a little bit it's very difficult to find the time but if we were able to fit it under this code section we could say start clearing trees maybe at the same time we are clearing at the pond we could come over and start clearing at the landfill. Maybe you can't push stumps out because the stumps the State hasn't given us a permit, but you can come up with ways to creatively attack problems and advance your schedule even while not having all of the design done and that is essentially what this method allows you to do. Without that and we still can, I mean if we find that it is not qualified under this code section we certainly can backup to exactly what we had planned and move the dirt and stack it and then bid another project in a month or two but I think when we look at finishing the capping project next year which I think, again the advantage I see in this method is delivering projects sooner it's typically going to be less cost for us, and less disruption to the neighbors and everybody else that has to put up with the construction and things. We also think there is a possibility that we can find more clay at the site we are already at. This pond is a certain size for the project and if we find more clay that is suitable at that location that might be the best place to obtain it. I've also found that there is other dirt moving around town that might be willing to come to our site if it meets our requirements but again it's the idea of having that flexibility to accept it and then again in the method that we've used with Bowen it's open book pricing so we actually get to see costs. It's not something that is hidden from the Town. It's totally laid in front of us.
Mr. Kirchoff: My question to Mel, is that an intensive review and how quickly could that be done?
Mr. Daniel: I think the real issue and Tim and I have talked about this briefly last week, it's just if this type of project being coordinated with the bid tonight and make that just a piece of that overall project and I think we can get through that rather quickly. It's either a yes or a no whether it will qualify and whether we can make that piece work.
Mr. Belcher: So if it were to qualify possibly at the next meeting what I am recommending going forward with the bid for this bidder. We might be recommending something separate that be assigned or something but if it's not qualified we probably go just like normal. Hopefully in a couple of weeks we'll be back with something solid.
Mr. Kirchoff: Is Ed and I coming to you guys, staff to review the bids we still go need to go through the bid review process. But then as we do that maybe we need to probably need to think about how that kind of coordinates.
Mr. Belcher: So I guess from my standpoint tonight is more of a report I provided to you and discussion if your ok with going forward with looking into that and it will take a little bit of help from Mel and some time on his part to explore it but I think it is worth while if we can successfully qualify under that method.
Mr. Brandgard: I think the key is it is something we need to look at and see if we can make it work and if we can make it work we within the time parameters that we need to have it working, so do we have consent to move one and look to see if we can do that?
Mr. Belcher: Thank you very much, I appreciate that.
Mr. Brandgard: Thank you. Did I miss any of the staff?
Mr. Brandgard: Old business?
Mr. McPhail: Mr. President, I'd just like to follow up on the comments on Mr. Edie. I had gotten a call from his wife early in the morning with flooding and I didn't have an opportunity but the time I was able to enter their neighborhood about 7:00, the creek had breached the banks at that point and time and I did travel through there three or four times during the day to see if I could observe anything and not being an engineer, but I did have an opportunity to talk to Tim and Jason and they have looked at the situation. One of my concerns and with discussing with them was possible, I guess certainly not a fix but a possible remedy to part of the problem is to maybe put a check valve in that pipe. That may cause them to have more frequent flooding but apparently it's not going to be as severe and would go down quicker and keep that creek out of there. So I believe there are enough folks in the audience this evening that they probably discussed that but it was pretty deep in their street when I got there. It took quite a while for it to go down. But in addition to that I really want to commend our staff on their quick response; they were out early, way before I was that morning, crews we're out working I think the quick response certainly eliminated, maybe more damage than we would have gotten. And I just think they need to be commended for their hard work and their quick response. Because they were clearing those bridges out pretty early in the morning and they had crews out. Appreciate all of your hard work guys.
Mr. Kirchoff: I echo that, I had Police, Fire, DPW, and I'm sure other people as well but living where we made the news it was very much appreciated and I know we had a lot of people down there and even from Brownsburg and places that came in and helped us, so again, compliments to our staff for all their hard work, and I hope you share that with your people down the line as well. As we talked the other day I think need to find some way to have some identity of maintenance at the bridges if we can do that. That would help to keep those dams from building up, again, I just want to echo what Kent is saying, great job!
Mr. Brandgard: I echo that also and I know with the biggest issues we got, we got a good job of cleaning up the street banks through town. We can't control what's not being done north of us and that is where most of the debris is coming from and as we saw, the bridge could be cleared the night before and by the time the water starts really rolling down there it will plug up by morning and again we and I can't say enough for Jason and his guys and also Police and Fire for the work they did down there and the frustrating part, bridges are not the Town's responsibility, it's the County's responsibility and if the County is there to do their job they do it, if not they will get somebody in to do it for them. Again, we want to minimize any flooding we have in town and the unfortunate thing is to get in there and clean it when it is piling up with the water flowing like it does but we've been able to get it done and I've got a letter I was going to bring up later. I want to read this on behalf of the Council to JDH Contractors, Inc. for the job they did down there. It says On June 21st and 22nd the Town of Plainfield faced a significant rain event that deposited approximately 5 ½ inches of rain in a 24 hour period. Torrential rainfall of the potential creeks and increase flooding due to substantial amounts of debris that was obstructive bridges at Co. Rd 600 South, Co. Rd. 700 South, and the Warren Trust Bridge located in Friendship Gardens Park. At the request of Jason Castetter, Director of Public Works your employees removed the substantial amount of debris that if not removed would have exacerbated flooding in neighborhoods that are close in proximity to White Lick Creek. In addition we want to offer a special thanks to those employees that freed the debris from the under the Warren Trust Bridge, cleaned the drain piles from under this bridge was not without personal risk of injury. On behalf of Plainfield Town Council and all citizens of Plainfield we would like to thank you and your dedicated employees for a job well done. Please extend our thanks to all of JDH Contracting employees. It will be signed by myself, on behalf of the Council. I think if anybody was down there and got to see those guys hanging off the bridge and using a chain saw dangling above the water as the tree he's trying to cut is bouncing up and down, like I say, I can't say enough for those people that can do that. I don't want any part of it but, and at the same time being down there and those trees coming down hitting that bridge. You wouldn't believe how that bridge flexes. We will continue to do our best to try and keep clean and I know there is an issue down at 70 bridge or White Lick where it is backed up pretty bad. We are trying to get the State to do something with that. As we know something downstream if it gets bad will eventually move upstream and we will do what we can where we can. I recognize we sometimes can't do it all. But again, I appreciate everybody who came in with the water problems because if we don't know about it or what is happening we can't try and help correct it. Again we want to thank everybody for that.
Mr. McPhail: I do want to comment that I really believe that we were fortunate to get a quick response from the County. They were here right away and I know they've got lots of bridges and we probably weren't the only problem, but they did get here quickly and help.
Mr. Kirchoff: And that action showed immediate results on our lake. It was just a matter of minutes you could see it heading down so it made a big difference.
Mr. Brandgard: Thank you. Renae?
Ms. Whicker: On that note, DPW I know, we think of snow storms and on call 24/7 and having a weekend with the family or the demands on our time, our employees do always do jump to what needs to be done and sometimes from behind the scene we may see a pothole, or we may see as a citizen what is visible in the road but really what they do behind the scenes, not just the snow season which may be floods which don't happen often with those quick rainfalls but it really is nice to know that on that 24/7 they get calls in the middle of the night and they jump and get up and they are there for us for public service and they do a great job as well as the Fire and Police. So I just wanted to give a compliment there because sometimes they don't always get a pat on the back. I just wanted to ask Fire Chief if possible, I know that preempting lights. I just noticed them and they are great especially in traffic. Today Dan Jones and Township Line Road, I just noticed the light didn't come on and I know when they are making their runs that sometimes that is not what they are really looking for the preempting light coming on. Just making sure I'm used to it when I see it thinking it's going to come on and knowing if it's green and how far down the road do you start going, and do you not go, do you stop? I've probably gotten a little spoiled when I see that light when it flashes don't go. But just making sure or double checking that they are working. So I just wanted to give you a heads up on that one. And then again on that Red Pride Drive and Reeves Road, that one I've noticed a couple of times it has failed to trigger too. I just wanted to bring that up.
Mr. Brandgard: This is a note with that. Only the Plainfield vehicles have that. If we have an emergency vehicle from another agency coming through town with their sirens on it won't work. They don't have that ability to use these.
Ms. Whicker: Thank you. I just want wanted to bring up as far as old business staggered terms. I know we had discussed it and then we kind of left it on the table. We can leave it for another time but I believe the last time we were just double checking who had what particular district and we were going to confirm that and I think we had that confirmed and then we were going to just decide on which…
Mr. Carlucci: I think the problem is we haven't had a full Council until tonight. I would suggest we bring that up ordinance and final forum back with the Town Council so.
Ms. Whicker: Just being the patriotic season that it is, I know with the P.O.W. and the M.I.A. came in and gifted to the Town the flag and had requested and asked for the Town to fly the flag. I just didn't know if by chance we had a date on that going up or we haven't coordinated anything?
Mr. Carlucci: I will be coordinating that with Al, it probably is too late for the Forth of July, and we wanted to do a special on that. Also we got to get the pole fixed so that we can put that flag on it. It only has two links to hold a flag now; we have to get some more put on. Maybe by Memorial Day, no, that's already passed. I'm sorry. Never mind, I'm going the wrong way. We'll work with that group because I think they want to have a lot of their members present.
Ms. Whicker: I was just confirming and making sure, because that is something I know that we will want to advertise and invite the public to and thank you.
Mr. Daniel: I just have one item as you know the Town Council has been in discussions with the Elk's about the Golf Course out there. Last about the middle or late last week I got a letter from John Moore, the attorney for the Elk's. I was out of the office on Friday and was at Noblesville and in court this morning so I haven't really had the chance to follow up with that. But there was some discussion in that letter about this and issues that they did not agree with as far as the Town's position on it right now. I thought the Town, I assume would like to give some thoughts to the comments in that letter and then let me know whether or not you want to make a counter proposal or have any discussion as far as the couple of items that they brought up in their letter and respond to the letter or tell me what action you would like to go with and if you want to give some thought to that and let me know how you would like for me to respond to that I will do it.
Mr. Brandgard: I think the letter came in on Friday?
Mr. Daniel: I think it was, well, it's dated May 22nd. I think everybody got a copy of it. So if you will take a look at that and let me know what your thoughts are and we will go forward accordingly.
Mr. Bennett: Mr. President, members of the Council three weeks ago tonight, members of Town staff along with Shift B from Station #2 were at the rec center putting together about 140 sack lunches for the Lunch Bunch, this is our 4th annual Lunch Bunch event that we help sponsor and we had about 140 kids over at the Franklin Park. So the donation from Marsh, Kroger, and I-70 Subway, along with donations from the staff members in regards to donate both products and time. We as I said, served 140 kids. So I want to thank the members of the Town staff that came and the Fire Department shift B at Station #2 and all the people that donated. We will go for the 5th annual next year.
Mr. Brandgard: Thank you.
Mr. Kirchoff: I've never seen so many peanut butter and jelly sandwiches in my life.
Mr. Bennett: We put those together in less than an hour. Thank you.
Mr. Brandgard: Thank you. Ed?
Mr. Gaddie: The only thing which has already been brought up on Broadway down there that flood there at the storm drain there. One of them suggested and I know Tim will figure this out put a 90 degrees or L shaped running down the creek now. Tim can figure out whether that will suck the water out or what it will do but that is one item that they mentioned. I noticed a couple of people south of town, some of the farms have flooded which it's out of our territory but the sanitary they had some stuff in the fields there along the creek and we're in the progress of changing all of that, I don't know if we have any overflow here or not from our sanitary sewer. But that is one thing we are correcting in the town now. It wasn't any major issues but it was a little overage down there. And Broadway down there had a little overage in that creek water backing up. That's all I have.
Mr. Brandgard: Kent, any new business? Renae?
Ms. Whicker: No, but that did bring up a question, I'm sorry, what I wanted to ask Tim. When the department of Natural Resources had issued the new flood map and they had it out for approval and checking in then it became official the new zoning. How did that play out with the results of our last rain?
Mr. Belcher: The maps were issued September of 2009. The official a year of two after that program and it pretty well matched the hundred year flood; it matched what we saw Tuesday. I did get one report at the Waste Water Treatment Plant the new plant project that we are doing because we have some survey control on the ground there that we think it might have been six inches higher than the maps were modeled so in the context to look at the size of those maps that's pretty darn close, so at least we can trust the map to some degree. If they don't want us to build in there, they don't need to be there because there big thing is where that water is going to be flowing and setting. So I think what I am hearing reported was very close to what we saw on those maps. Which is what we always wanted, we wanted an accurate map depicted what we can see and so people knew how to protect themselves.
Ms. Whicker: I knew some people previously had been a flood zone and then now they weren't. So my concern was with that big rain, were they really not?
Mr. Belcher: Right, they weren't. For example one of the biggest there was, some of the driveways folks where shown in. I don't know if there was any homes flooded, I didn't hear that but there was some mini barns and things like that, that were probably shown within the area that would have been inundated that is probably a predictor of what happened. The subdivision, Hunters Ridge I think it is on Hadley Road near the Clark's Creek side, those homes that are closest to the creek were shown completely within a floodway. Again, they were built properly according to the rules at the time and then they were shown to be in the first version of the maps in a floodway which they would have been essentially wiped out. I don't think we had any body call down and evacuate at Hunter's Ridge, so essentially we got that map changed to reflect probably what happened which was the water was behind the homes where it should have been and or we expected it to be so, no I don't think that we had requested the out that ended up being in.
Ms. Whicker: That was my concern.
Mr. Belcher: Right I think again it confirmed what we thought was wrong about the maps and needed to be changed.
Mr. Carlucci: Those maps, it's kind of interesting of the Town too. Readdress the approach to those maps too because, if you especially the people on Broadway and down at Hunter's Ridge and these other places if that map is wrong, or it says you will flood and your not flooding then the cost of that insurance, flood insurance it is an amazing amount of money and so I am glad it worked out the way that it did for two reasons, one, it saved all of these residents the cost of having to pay that damage and you would have no choice because you either, your mortgage company is going to make you do it or somebody is going to make you buy that insurance so that is going to make you from that standpoint by being aggressive that way, and I think there were a couple other areas in town that we looked at. Well the area you know where John Rail lives…
(inaudible, not at mic)
Mr. Brandgard: We have one ordinance for its first reading. Ordinance No. 10-2010- The Plainfield Zoning Ordinance Amendments.
Mr. Kirchoff: I move we approve Ordinance No. 10-2010 first reading.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion is second to approve Ordinance No. 10-2010- The Plainfield Zoning Ordinance Amendments for its first reading. If there is no further discussion roll call vote please.
Mr. Bennett: Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
First reading of Ordinance No. 10-2010 is approved.
Mr. Brandgard: Thank you.
Mr. Kirchoff: With that being the case could I go back to an item on the consent agenda, item number two, now that we have the third reading and adoption of Ordinance No. 09-2010, how soon will be ready to put those new parking signs up?
Mr. Carlucci: We will have to publish the Ordinance once in the paper which would be Saturday, that could be the Saturday's paper.
Mr. Kirchoff: Have we started any communication to the neighborhood.
Mr. Carlucci: I'd be glad to send the communications before we put the signs up.
Mr. Kirchoff: That would be a good idea.
Mr. Brandgard: Do we have anything else to come before the Council this evening? If not, I will entertain a motion to sign the documents requiring signature and adjourn.
Mr. McPhail: So move
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by saying aye, opposed, motion carried. Thank you.