PLAINFIELD TOWN COUNCIL
AGENDA FOR
MARCH 22, 2010
7:00 p.m.
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Approval of the minutes of the regularly scheduled Town Council meeting of February 8, 2010 and March 8, 2010.
2. Second Reading of Ordinance No. 06-2010: Amendments to Plainfield Zoning Ordinance.
3. Approval of Town Engineer's Plainfield Police Chief's, Plainfield Fire Chief's, Parks and Recreation Director's report dated March 19, 2010 and HR Director's report dated March 22, 2010.
4. Approval of February 2010 monthly report for Department of Public Works.
5. Approval and Authorization to advertise for bids to be received at the April 26, 2010 Council meeting for the Shady Lane Street project from US 40 to Township Line Road in accordance with the Transportation Director's report dated March 19, 2010.
6. Approval of a contract between the Town of Plainfield and Banning Engineering for design services pertaining to the future Splash Island Expansion in the amount of $186,315 designating Councilor Renea S. Whicker as the signatory per the Parks and Recreation Director's report dated March 19, 2010.
7. Approval to enter into a contract with Banning Engineering in an amount not to exceed $16,000 for annexation services and authorizing Town Council President Robin Brandgard to sign the agreement per Town Manager's report dated March 22, 2010.
Mr. Brandgard: Are there any additions or corrections for the consent agenda?
Ms. Whicker: Just note that I was absent for the meeting February 8th, when we have the vote, I would like to abstain from that.
Mr. Brandgard: That will be noted.
Mr. Kirchoff: I move we approve the consent agenda as read.
Mr. McPhail: Second.
Mr. Brandgard: The motion is second to approve the consent agenda as read. We have a roll call vote please?
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker – abstain
Mr. Kirchoff- I am going to abstain also for the meeting minutes for February 8th.
Mr. Bennett: So noted.
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for March 22, 2010 is approved and amended.
BID OPENING: Façade Improvement Program
BID OPENING: Ambulance
OPENING OF QUOTES FOR FINANCING: Public Safety Vehicles
Mr. Brandgard: Thank you. Also this evening we have two bid openings and a opening of quotes for financing and because the façade improvement program requires signatures of those in the room that are attending the meeting I'm going to reverse the order so that those that don't want to be here for that have the opportunity to leave, because there are already a number of quotes that need 50% of the Council to do so. So with that, we will open the quotes for financing, this is for Public Safety Vehicle, we have proof of publication?
Mr. Daniel: Yes we do.
Mr. Brandgard: Thank you. First is submitted by Harris Bank.
Mr. Daniel: Harris Bank quote is in proper form.
Mr. Brandgard: Thank you. The lease payments would be $206,326.54 for semiannual payment. Again, the lease payment is $206,326.54 and that is semiannual payment.
Second quote is from Hendricks County Bank and Trust.
Mr. Daniel: Hendricks County Bank and Trust the quote is in proper form.
Mr. Brandgard: Thank you. And the quote from Hendricks County Bank and Trust Company for six semiannual payments of $212,605.53 again that is six semi annual payments of $212,605.53.
Third quote is from Huntington Bank.
Mr. Daniel: Huntington Bank quote is in proper form.
Mr. Brandgard: Thank you. Huntington Bank quoted for six semiannual payments of $208,069.91, again, $208,069.98. 7:11:00
Forth quote is from National City, pnc.
Mr. Daniel: National City, pnc quote is in proper form
Mr. Brandgard: Thank you. The National City, pnc quote for six semiannual payments in the amount of $201,373.08 and again that is 201,373.08.
Our fifth bid is from Regions Bank.
Mr. Daniel: Regions Bank quote is in proper form.
Mr. Brandgard: Thank you. (Inaudible) I don't hear anything 7:14:00- 7:17:43
Mr. Brandgard: The first bid is submitted by Donley Safety.
Mr. Daniel: Donley Safety bid is in proper form.
Mr. Brandgard: 7:20:45-7:21:30 (inaudible) Chevrolet (inaudible) $178,574.00
Mr. McPhail: What was those last numbers Robin?
Mr. Brandgard: 178,574.00 and they are offering a trade in of $7,500.00 against both. Again the first part of the bid they submitted is $171,469.00 and second is $178,574.00 and each option would give us $7,500.00 for our current old vehicle.
Second bid is submitted by Fire Services, Inc.
(Inaudible) 7:23:30 - 7:26:34
Mr. Brandgard: And the third bid is submitted by LifeLine Emergency Vehicles.
Mr. Daniel: LifeLine Emergency Vehicles bid is in proper form.
Mr. Brandgard: Thank you. They have submitted three bids. The first is for 2010 Ford E450 gasoline lifeline superliner in the amount of $163,758.00 again, that is $163,758.00. The second option is a 2010 Ford E450 Diesel Lifeline superliner type three in the amount of $171,573.00 again, that is $171,573.00. Third option is a 2010 Chevrolet Jeep 4500 Diesel Lifeline superliner type three in the amount of $166,528.00 again that is $166,528.00. The trade in allowance for the 2005 ambulance is $16,000.00. We got a price for all three bids. Again the trade in will be $16,000.00.
Again, I would like to thank everyone who took the time to turn in a bid on the Plainfield Fire Territory Ambulance bids the estimated purchase price was $130,000.00 again $130,000.00 and we have a review committee of myself, Robin Brandgard, Town Manager Rich Carlucci, and Chief Byron Anderson to review the bids and come back at our next meeting with a recommendation. Thank you.
Next bid opening will be for Façade Improvement program do we have proof of publication?
Mr. Daniel: Yes we do.
Mr. Brandgard: I've got to explain the routine for signage's for signup sheets.
Ms. Fulford: Good evening, I'm Linda Fulford; I'm the grant administrator for the grant for the Façade Improvement Program. Pro grant requirements, I need everybody that is here for this public bid opening to sign the sign in sheet, I have it in the back of the room I will pass it around, I appreciate it, Thanks.
Mr. Brandgard: Thank you.
Mr. Bennett: Linda, can I suggest as the company that we are reviewing as they come up so we get everybody, why don't we just have the representative from each company,
Mr. Brandgard: No, we need everybody, not just the representatives that submitted quotes.
Mr. Bennett: Everybody in the room has to sign?
Mr. Brandgard: Yes.
Mr. Bennett: I apologize then.
Mr. Brandgard: This bid was submitted by Advance Restoration Contractors, Indianapolis.
Mr. Daniel: Advanced Restoration bid is in proper form.
Mr. Brandgard: Thank you. The base bid submitted by Advance Restoration Contractors, Incorporated is $642,000.00 again, that is $642,000.00. We asked for alternate bids and I am just going to read the alternate bid number once there is a full page of them. As far as total bids there is no way to do a total bid to go through and decide which alternate you are going to take. I will read the alternate bid. Alternate bid A-100 is in the amount of, these are ad numbers is in the amount of $66,500.00 again $66,500.00 alternate bid A-102 is an ad of $21,400.00 again $21,400.00. Alternate bid A-112 is an ad of $6,650.00 again that is $6,650.00. Alternate bid A-115 is an ad of $37,900.00 again that is $37,900.00. Alternate bid A-116 is an ad of $11,800.00 again that is $11,800.00. Alternate bid A-124 is an ad of $34,500.00 again that is $34,500.00. Alternate bid A-125 is an ad of $68,000.00 again that is $68,000.00. Alternate bid A-201 is in the amount of $50,300.00 again that's an ad of $50,300.00. Alternate bid A-110 is an ad of $7,750.00 again that's $7,750.00. Alternate bid A-115C is an ad of $49,950.00 again that is $49,950.00. Alternate bid A-115D is an ad of $9,400.00 again that is $9,400.00.
Second bid is submitted by Design and Build Corporation, Fishers, Indiana.
Mr. Daniel: Design and Build bid is in proper form Mr. President, and I might make a suggestion because of the bids that the Council has, and it looks like there is 11 alternate bids if the Town would be willing to do it, you could read the base bid and then make a photo copy of the alternate bid pages out of all of these bids and make them available to anybody that would like to see them. Rather than to read all those alternate bids if the Council would prefer that and expedite this.
Mr. Brandgard: So we would get a motion to do that?
Mr. Daniel: Yes.
Mr. Kirchoff: Is it better to do that or is it better to… I understand what you are saying is if people want to know they can come and ask.
Mr. Bennett: We could make them available at the Clerk Treasurer's office by 9:00 tomorrow.
Mr. Daniel: Just make a photo copy of the alternate bid page. It's all on one page. All the bids and put them in a package and anybody that wants to see them.
Ms. Whicker: I make a motion that we publically read the base bid for those bids that we're receiving this evening for the Façade Improvement Plan and make public available to the alternate bid as of 9AM tomorrow at Clerk Treasurer's.
Mr. McPhail: Second.
Mr. Brandgard: The motion is second. For the bid reading for the Town Façade Improvement Program to read the base bid and the alternate bids we would make copies of those bids available to anybody who wants them by 9AM tomorrow morning in the Clerk's Treasurer's office. If there is no further discussion all those in favor signify by aye, opposed, motion carries. Thank you.
Mr. Brandgard: And the base bid submitted by Design and Build Corporation is $742,175.00 again that is $742,175.00.
Third bid submitted by Gilliatte General Contractor's of Indianapolis
Mr. Daniel: Mr. President on the Gilliatte, if that is correct I don't know. On the page relating to the financial information they have signed and notarized that they missed the one signature at the top of that page even though they've notarized the section itself. So that is something itself the Council can agree to accept this subject of them signing the second line on that same page. The signature is actually notarized, but they just missed one signature on it.
Mr. Brandgard: I need a motion to accept that?
Mr. Daniel: Yes.
Mr. Kirchoff: I would move that we go ahead and accept the bid from Gilliatte and if they are the successful bidder then that they provide the appropriate signature on the financial page.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and second to accept the reading of the bid from Gilliatte subject to them signing the second signature of the financial page if they are successful bidder. If there is not further discussion all those in favor, signify by aye, opposed, motioned carried. Thank you.
The total amount of the bid submitted by Gilliatte is $750,000.00 again that is $750,000.00.
Fourth bid is submitted by Glenroy Construction, Indianapolis.
Mr. Daniel: Glenroy Construction bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the base bid submitted by Glenroy Construction is $860,000.00 again that is $860,000.00.
Fifth bid is submitted by Hagerman Incorporated, Fort Wayne.
Mr. Daniel: Hagerman Inc. bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the base bid submitted by Hagerman Construction Incorporation is in the amount of $684,800.00 again, $684,800.00.
Sixth bid is submitted by Innovative Construction Services, Incorporated, in Greenwood.
Mr. Daniel: It does require a notarized signature for that non collegiate affidavit. There was a name filled in there and it's not signed and the Notary of Republic information is not completed, no residence and not signed.
Ms. Whicker: I second the motion.
Mr. Brandgard: Motion is second to reject the bid from Innovative Construction Services due to lack of proper filling out of the bid documents all those in favor signify by saying aye, opposed. Thank you.
Seventh bid is submitted by
Mr. Daniel: Kemna Restoration Construction is in proper form.
Mr. Brandgard: Thank you. Total amount of the base bid submitted by Kemna Restoration Construction is $767,000.00 again that's $767,000.00.
Eighth bid is submitted by Patterson General Contractor's Indianapolis.
Mr. Daniel: Patterson General bid is in proper form.
Mr. Brandgard: Thank you. The total amount of the base bid submitted by Patterson Horst is $578,000.00 again, that is $578,000.00.
Ninth bid is submitted by S and B Construction Company, Indianapolis.
BUSINESS FROM THE FLOOR
Al Bennett, Member, Indianapolis Airport Authority Board
Mr. Brandgard: Plainfield Town Council meeting for March 22 is back in session. The meeting is back in session. Please. Al Bennett, member of the Indianapolis Airport Authority Board.
No audio 8:18:19-8:19:28
Mr. Al Bennett: and for the entire year for 2010 compared with '09 it will be up about a half percent. We are getting ready to go into the spring break season and that is a lot of business at that point, then summer and all the end of the year. Sync capacity of were really doing quite well and as you can see on the jet chart, by the end of the year it is going to be about the same as last year. We were down in capacity by the airlines of '09 compared to '08 but to see where we are for 2010, we are going to be up almost three percent over what we were in '09. Cargo is showing an upward trend, overall '09 were down a little over twelve percent compared to '08. But we expect it to be up about two percent over '09 for 2010. We are expecting it to be up about eight tenths of a percent. Now I say that and I go through that rather quickly, because this is awfully early to be giving you projections of the year. We've basically have in front of us, information for about a month and a half of 2010 and I think that it's kind of premature to be gauging what we are going to do in 2010 this early. I will come back to you after the Spring Break probably in May or June and we will have a very good idea on that subject. Anyone have any questions on that?
Mr. Brandgard: Al, on these, your 2010 forecast, when you start in January, is that still in forecasted or is that reflect actual?
Mr. Al Bennett: Actually the January and February (inaudible) 8:22:02-8:22:47 what I want to spend some time on today, I think Rich did you pass this other document out?
Mr. Carlucci: yes, they all have it.
Mr. Al Bennett: And I have extras too if you need them. This is the Airline Property Land views and Development that the Airport is complete and ready for launch. Please speak up if you would like to have one, please pass them on around. There are several things that have prompted this study. Beginning last fall, we had the airport staff develop an RFP (request for proposal) to develop a master plan for the next thirty years. Really when we opened the new terminal that was the end of a thirty year master plan that prompted building a runway a United Hub, US Postal hub, starting up in the expansion of Fed Ex. We think there is a need for further development for the next thirty years. So as we go through this, basically a power point, the purpose for this land use and development study is to identify highest and best use of all airport land to maximize revenue opportunities. As you are aware before the airline business uses the airport and pays for all the facilities they use, rather it is landing weight rather it's taking off. The use of the terminal, that even space they take on the tarmac is rental space. So we want to maximize our revenue opportunities and of course, the famous question that's come up in the last year and few months, it comes up often, what are we going to do with the old terminal. That's a good question; we would like to save part of it, particularly the high rise six story office building and perhaps the parking garage. But the tarmac has very little use to it for us at that point. You might say that Fed Ex has expressed an interest in their expansion and it could work out that it might, except for the cross runway at the east end of the airport. But the old terminal is a big issue; we think that parts of what's around the old terminal like parking lots between High School Road and 465 maybe parts of it we might be able to put back on the tax roll for purposes of development so it hooves us as the airport to do those things and even develop them ourselves if we'd find some company that would like to be there because it is near an airport, a major airport, so we are going to look at all of those things. We are going to create a division for Aromatics and non aromatic use and for all the Indianapolis Airport Authority Airport System and then we want our main purpose and goal is to find uses that do not create conflicts or constraints for future airport operations and navigation related opportunities. We want to develop and use created an acceptable amount in return in net and positive cash flow for the Authority and we also want to develop and the use that will to extent possible support economic development and job creation. I think that we will see that when we develop around the airport; all the businesses that would like to be close to the airport and provide the info structure roads even rails if it's developed. Our terminal was built for the rail to come in. The economic and job creation will be very important. So last fall we put out an RFP to help us with this study and we have fourteen responses and the land use was developed by choosing seven firms and then those seven were interviewed by the staff as well as economic development people and also the Convention and Visitor's Association. What I want to emphasis to you tonight is the community steering group that will be developed. The form to include community leaders, stake holders, and key tenants the Community Steering Group will include representation from surrounding communities and both International Airport and the Leigra airports. This group will be the conduit for information and communication throughout the land use study. There's no doubt that there will be people in this room asked to be a part of this study and the next page will give you a time table of how this study is to take place and will not be finalized until the end of the year. I'm very concerned that good representation from Hendricks County and I have to emphasize Plainfield because you are literally next door, side by side have input to this land use study. It is known throughout the country and even some parts of the World as Aerotropolis that word means Airport City. And it could be a land view study that might go out as far as twenty to twenty-five miles, and that definitely means something for Hendricks County and all directions of the International Airport. Lanomon Brown out of Cincinnati was chosen and they were chosen because of their background in Aeronautics and the use of airport property. The Airport Authority, in fact I attended meetings this afternoon trying to get this study going and off the ground. You can see that the team there will be some of the sub consultants that had considerable businesses with the airport at times. And even that altered a little bit, it's not finalized at this point. I can't emphasize enough that this is so important to the Economic Development of this community and this part of Indiana, the central part of the State and central part of the Country will emphasize this study for economic development purposes. Can I answer any questions?
Mr. Brandgard: Al, first of all, I want to thank you for coming in and sharing what's going on with this and as we've talked in the past, what happens at the airport is important to Plainfield and we do adheres important to the airport so yeah, we do need to continue to share what our planning is and I think we are doing a good job of it and as you start off on your new overall comprehensive plan it's important that we are at least a voice somewhere and if we are asked we are more than prepared to help with that. Thank you.
Mr. Al Bennett: You're most welcome. Another task that I've been asked to take on that could be of use to Plainfield. I am now on the Greater Indianapolis Foreign Trade Zone Board, as the Authorities representative. There are businesses here in Plainfield that is very active on the Foreign Trade Center. So we are going to be put on a big push for the expansion as the economy comes back for that to be emphasized and so those are some things we want to share with you as well.
Mr. Brandgard: And again, I think for the businesses and the community that's important to have those Foreign Trade Zones out there.
Mr. Al Bennett: Yes. Foreign Trade Zone was started and created by the Airport Authority back in the early ‘80's and it's grown steadily and so when they asked that I, because of the growth of the industry near the airport in Hendricks County the Town of Plainfield I agreed to represent the Authority so it's going to be an interesting task and another learning curve for me.
Mr. Brandgard: I tend to agree with you it will be interesting and a learning curve and it is a good one.
Mr. Gaddie: On the hotels over there by the old terminal, are they still going good or do you get any reports on that?
Mr. Al Bennett: As far as I know, what's across from Crown Plaza, Radisson, it's owned by the Airport and report we got from the Radisson we are doing fine. Crown Plaza is an upscale Holiday Inn.
Mr. Brandgard: I saw several people this past week who have come into the Town because all of the businesses say about going through this area. You've done a good job with it.
Mr. Al Bennett: Even with a brand new fine facility we have to make adjustments and those adjustments are made. One concourse like A concourse has only a third of the business B concourse has two-thirds, and that is where Southwest is and it makes it a little rough on those restaurants and things down one concourse compared to the other.
Mr. Brandgard: We just need to get TSA to allow us to go in there to eat even if we're not flying that's…
Mr. Al Bennett: We're continually working on that, they seem to think they'd have to change everywhere in the world particularly in the United States if they allow us to do that and that's a hard sell for them.
Ms. Whicker: I will say those days around the Super Bowl, I had never seen the new airport really, not at capacity, but it was definitely a hoping place of a lot of people leaving and going…
Mr. Al Bennett: I think the place that we start the most was the planning of going through security that is spacious area. Some people are even going through one side of security and walking over the other side to catch a plane because of the difference in the number of people going through security on both sides A and B. I appreciate your comments.
Ms. Whicker: That was running smooth I think the people in the little stores hadn't seen it that busy for a while. It was good to see.
Mr. Al Bennett: Thank you very much.
Mr. Brandgard: Thank you. Is there any other business from the floor this evening?
TOWN MANAGER'S REPORT
Mr. Carlucci: I just have a very brief report, my wife and I went out last Saturday and took multiple pictures of construction areas. She took the camera, she enjoys doing this. As it turns out there is too much light getting in and they were getting washed out. The only pictures we have left that turned out were of Tim Belcher and his wife and their dog Bo eating ice cream at the Dairy Queen.
Mr. Brandgard: Well we know where the important stop is.
Mr. Carlucci: Well and we stopped over there and thought well we worked on this pretty hard so we'll get a couple of dilly bars and my goodness you got to take a loan for even those anymore. Anyways I need to get those pictures to Tim but my wife said blog. She wanted to blog today and I said really. Anyway we are going to try and get you more pictures to look at different construction projects and things like that. There was warnings about Clay's gave us that understanding that they're going to be ready to open in May on those baseball fields, and we were out there and we were wondering if they were going to get those open in time. But they can do a lot in thirty days. And that's my report.
Mr. Brandgard: Well they are going to have a bridge done in a month so they ought to be able to get the baseball diamond done.
Mr. Carlucci: You always set me up with those don't you?
Mr. Brandgard: I can't resist. Thank you.
STAFF REPORTS
Mr. Brandgard: Human Resources? Jason- Public Works?
Mr. J. Castetter: I will try and make this quick. Last Council meeting we talked about the 900, 1050, and County Road 200 I say County roads; they are actually annexed into Plainfield now. We are visiting those every day; they are still deteriorating on a daily basis they go out and try to patch them and try to keep them passable as we can. We recently put up some signage out on two of those roads that road construction 25 mph speed limit but even that it is not helping. The traffic is still flowing through there at pretty good speeds. You patch one area the area before or after it goes. I guess we're asking for the Council's permission to close these roads maybe at times so we can get asphalt, we can try to make a good repair without my guys out there in the traffic with other vehicles and maybe give some consent to review myself, Don, and Bill Kirchoff, the possibility of closing some roads and detouring traffic around these areas. But we know Dan Jones Road is on the list for resurfacing and we've got the roundabout or Avon has a roundabout at 100 and Dan Jones coming up. I'm afraid that's going to shift a lot of that traffic over to 100 and try to funnel through to Ronald Reagan Parkway on roads that are in good shape right now. We are doing what we can to keep some of those roads open at the asphalt plant, we are trying to work with Reith Riley to bring a backhoe (inaudible 8:43:44)
Mr. Brandgard: through 8:44:11) change the weight limit, I think everything you brought up we need to improve the roads.
Mr. J. Castetter: I guess I'll call up the
No audio 8:44:41 started back at 8:59:13
Mr. Bennett: Those are the changes that have been made since you originally received those. Those are highlighted in yellow. Most of those are correction errors and omissions and some job classes in the salaries and wages. The additions with earlier discussions with Jason, Patty, and Tim we've identified some additional expenses and then tonight I had the corporate time accounts to make the necessary motions to amend the originally submitted budgets those amounts are given in my presentation tonight. 2009 actual versus 2010 if you look at the sewer last year we spent just over 7.3 million dollars we're asking the Council to approve a hike in the sewer utility 5.34 million and the storm water, we're asking tonight for the Council to approve just under 1.2 million last year and in that department we are asking 3.25 million dollars budget for 2010. A little sign there is a correction to the presentation as you might have so if you want to make a note on your presentation that number has changed since the amount I originally had on that presentation. Bottom line is we are asking for these three departments a total of just under 9.8 million dollars. Last year we spent just under 12 million dollars.
Mr. Brandgard: Wes, how are we accomplishing these reductions?
Mr. Bennett: Most of it is in Capital Mr. Brandgard. Much of the two million dollars we are being reimbursed for in cost in water and sewer and other departments 9:00:59. The sewer utility where I have collection division were looking for 45,000.00 reduction but in the Louis's department of customer utility billing we're increasing it by $9,000.00 both of those were increases and decreases respectfully at three percent. And the sewer distribution division we have new expenses for 2010, about another $5,000.00 and then the other thing we're looking at 2.2 million dollars and fewer expenses even on top of the $500,000.00 we are decreasing the debt that we are taking on are Bowen and West Ridge Estates three words I would say is the reason for the re-deduction of 2 million dollars. We paid Bolin and West Ridge issue has been resolved. Those two items count 2.7 million dollars. In the storm water utility we have gone to three divisions rather than just one. We are formatting our storm water department budget in the same manner that we have our water and sewer. We have distribution customer utility undistributed. Last year the Northwest Water Treatment Plant and did have to account for about a million dollars in expenses for storm water utility of which the storm water utility freely lifted $350,000.00. This year for 2010 we have a vac truck for $290,000.00 from the storm water department along with the White Lick Creek Bank maintenance of about $180,000.00 and then the Town's free litigation of $90,000.00. The water utility, in our water source division we have increases in chemicals this year along with the tractor services, electricity, and equipment and something new in this last two weeks, I think some of you may be aware of well number two we had an increase request in this division in the budget. Well distribution again increases in operating supplies tractor services, again utilities and capital building expansion and equipment account for the increases in this utility. However the budgets in water customer billing and undistributed remain the same in 2010 as what we spent in 2009.
Mr. Brandgard: Wes, if I can hold up a minute and have Jason explain to the Council about well number 2. This is extremely interesting. Did that resolve what's going on right now?
Mr. J. Castetter: Earlier this year soon after we prepared our budgets we had well two with a flow problem. We weren't pulling up as much water out of the well as we previously had done.
Mr. Carlucci: Jason, do want to point out where that is at?
Mr. J. Castetter: The well number two is located at the Swinford Park at the Swinford Water Treatment Plant. With losing flow like that typically means your screens on your well have been clogged due to particles. We had a company come in we did a cleaning of that well. We also at the time had a pump failure and I don't know some of you may recall I know a pump we had two motors on this well, years ago that was a redundancy of that plan. We could operate on one motor if the other one failed and vice versa. We made the decision this year that we would go ahead and increase that pump and go to one motor as they repair that motor because of fear of if we built the new well on well number nine that is also built on Swinford so now we have the redundancy of that well. So we put the new pump in the new motor, it's been cleaned three weeks after operating your pulling so much water out of that well previously, we actually pulled the bottle out of that casing out of the screening of that well. I should say we pulled a bottom out of it as that well was put in 1964, it's the original casing the original screen, it's been cleaned numerous times so with the acidities and the things they use to clean it the casing was just bad and so now as of last week the company the vendor we used to do the cleaning and the pump repair has said they can pull that out of the well and put a new one in. Which I've always, we've talked about it for maybe a year of doing that it was just on schedule that this time, but they are confident that they can pull this out and put a new casing and screen in so hopefully here in the next month or so we will have a complete new well at well number two screen casing pump and motor and we will be a lot better off than we are today. And it will be in time for the summer someone mentioned or the spring.
Mr. Brandgard: Jason was telling me about that, what I found extremely interesting was the ability to pull the casing out and put a new casing in there of the same size without the walls collapsing.
Mr. J. Castetter: This is a unique well and it's off of the top seventy foot of this well is actually forty-eight inches in diameter. It's the bottom thirty feet that is fifteen inches so it's the gentlemen who invented the use says this is the only well in the country that he knows of that's like this in the forty-eight inch in diameter and the type of screen that we have. When we pull this one out it will be very it will be identical to well four, well nine, well seven, and well three.
Mr. Brandgard: Thank you.
Mr. Bennett: Thank you Jason. Mr. President, this also is probably a good time to mention real quickly that as a department and as a policy we use zero based budgets in setting those budgets but in the utilities that is even larger channels that it is from our general fund or operating for the town. As hard as Jason, Tim, Patti, and I have worked on this along with my staff and using zero based budgeting but I do anticipate if something like this comes up in the future that we would come to you for an additional and ask for the need to prepare this budget. It's not uncommon in utilities in just two weeks we thought we had this down pat and all of a sudden we have a $50,000.00 expense that we have to fix. As I summarize the three departments of our utilities you received budget formals tonight that is detailed the lines sewer, collection, distribution, customer undistributed which totaled just over 5.3 million dollars. In the storm water utility request and the storm water distribution water customer, storm water customer, storm water distributed just over 1.1 million dollars and in the water utility you are looking at just over 3.2 million dollars. And as I conclude again I would ask the Council if they would at the appropriate time make a motion to amend the ordinances were done in the first and second readings to reflect the revisions on the budget forms tonight.
Ms. Whicker: On the water department what are our distribution division on the salary and wages. I just noticed that there's been, help me out, a revision or perhaps the position, street operator, the construction, construction crew leader, are those not full time or is that only considered as part of the year.
Mr. Bennett: Which division in the Water Department?
Ms. Whicker: The Water Department, the distribution division.
Mr. Bennett: Those are highlighted Ms. Whicker because on the original form was the description of the job class was incorrect. So it is a correction of the job class, it's not an addition or subtraction of a number of employees; it's just a change of the job title.
Ms. Whicker: Ok, I just noticed significance in that salary level and…
Mr. Bennett: That is just a correction to…
Ms. Whicker: Ok, so the yellow changes are consistent to...
Mr. Carlucci: Hey Wes, you pointed out that number on the bottom Ordinance 05 that the amounts are different than from what is up on your screen. We have $3,196,411.00.
Mr. Bennett: For the water?
Mr. Carlucci: For the Ordinance 05, it's the bottom one there.
Mr. Bennett: You're talking about the 3.2 million?
Mr. Carlucci: Yes.
Mr. Bennett: It is different from…
Mr. Carlucci: From what you sent them.
Mr. Brandgard: Well on the second chart 09 versus 2010 looking at water it went from 3.2 to 3.25, I got the second chart that he looked at which the conclusion is the same.
Mr. Bennett: $3,246,411.00 is correct.
Mr. Carlucci: And that certainly changed tonight.
Mr. Bennett: Yes, that is the reason why… I didn't want to print, so when you see the asterisk, or the less than sign, that is the number that changed from the original presentation. That's all I have Mr. President and Council, if there are any other questions.
Mr. Brandgard: Thank you. Is there any more new business?
Mr. McPhail: I did a quick, you know I had the opportunity this past week in sunny Phoenix area and the weather was absolutely gorgeous but I was actually standing in Mesa and I seen a distinct difference in how they have been affected by the downturn of economy much worse than we have in Plainfield. There was a large shopping mall and I'm going to say it was at least the size of Greenwood, had a huge Dillard's store in it that was reduced to a rummage store. I mean one floor opened and it was all just racks of clearance items within two miles of that mall there were three strip malls all probably the size of Plainfield Commons that were shuttered. I think we fair pretty well in Plainfield. We've got a couple shuttered buildings but certainly nothing with the magnitude that I saw in that area. Now there was a new mall about six or eight miles down the street from the one that was having trouble and seemed to be doing all right. But there were a lot of shuttered buildings in that area and a community college down the street. I mean really an area that was very prosperous up until the last couple of years.
Mr. Brandgard: Interesting. Thank you.
Ms. Whicker: I don't have any new business but I was wondering on Rich's report, he had mentioned that he asked Ryan Bozell to come from the Sports Center and I noticed that he was out in the audience and he didn't know. I know it's been a long meeting but didn't know if we had time to address the concerns on the Sports Center.
Mr. Carlucci: Joe's not here is he. You've all got the minutes from that meeting and something that's gone on for a couple of years. Trying to get an answer to parking over at the Sports Center and the issue is we require all businesses to provide parking on site and not to rely on parking on public roads. And I talked to Ryan and which he was here last year. He said he miss understood that he was supposed to come back and we never heard from him and cars are parking out there again. They have some land on site and that they could do something, I don't know what his discussions are with Pools of Fun or if it's to plan for more parking. But we are right back to this position that we've been in the last several years that actually predated Ryan's a no show. I don't have ideas or solutions on this. I'm kind of torn on this because they are bringing people to town, they do eat and this is mostly volleyball that he does out there in the spring. But again it's an issue is that fair to the other businesses that have to pay for that parking. So I will leave it at that and if Ryan wants to talk, he is more than welcome too.
Mr. Bozell: Thank you for bringing that up. I didn't know if I was supposed to say anything, I didn't know if it was part of the agenda. I had talked to Rich.
Mr. Carlucci: Ryan, can you give your full name and address.
Mr. Bozell: Ryan Bozell, one of the owners of the Sports Center, 1915 Gladden Road. And again I had apologized to Rich as well. For the way I guess I understood our prior meeting was that you guys were planning on taking the majority of the parking away on the road which is what was done. We were able to between next door get a little bit of parking there and then between trying to rearrange our schedules a little bit which have caused us to reduce our revenue by not using all of our courts inside. We've been able to cut down on the number of cars slightly that we can hold and by doing that renting other facilities instead of using the courts we could be using at our place. Which obviously wasn't what we wanted to do, but that is I guess in a sense what we've been asked to do. I guess it was my understanding because that one strip that was left in front of our building still has the sign that says weekend parking only that we would continue that way if that is not the case then we will have to figure something out kind of what we did along the lines of the last couple months. I guess I feel the same thing you're saying I do understand both sides of it, I think we are providing a service to the youth in Hendricks County and I think we are providing from a tax standpoint benefits to the town by bringing people in the town for the twenty-two days out of the year I think that we actually have tournaments. So I'm open, I guess as long turn I have come up with a couple of ideas. I'm not sure how quickly I can pull either of these off. One would be and I had talked to Kent probably about six or eight months ago about potentially looking at some kind of tax abatement to be able to help us out, he said he wasn't sure, he said he didn't think that anybody had ever done that before for our type of situation and then the other thing would be we have some land in the back that I would be glad to put up for sale to be able to put additional parking in the front. But like I said those are probably long term solutions and what they would be short term going forward.
Mr. Brandgard: In this season how many more weekends do you have.
Mr. Bozell: We don't have anything this next weekend, I would say eight to ten more days.
Mr. Brandgard: As in days, you mean…
Mr. Bozell: I mean Saturdays. There could be a weekend where it is just a Saturday or just a Sunday. There is just maybe one or two weekends that there is a Saturday and Sunday.
Mr. Brandgard: Well, I think as we have discussed the other two times you were in here. We don't build roads for parking, we build it for traffic. Because our ordinances if a business opens up it has to have enough parking on its own premises to handle the business it has. And I commend you for having something there that over taxes your part, that's a good thing, but we have to come up with a solution to get you in line. And like you said you've got land behind you and you can turn that into parking.
Mr. Bozell: I understand. My issue is, and I went through the process and Jeff Roberts helped me with that to find out what that process is going to be and how much is that going to cost. And it was going to be anywhere between $130,000.00- $150,000.00 to put in about sixty parking spots. I mean honestly that's just money we don't have. I have talked to the bank about it and that is something from their standpoint it isn't going to generate revenue or additional revenue so they are not interested in any type of refinance and honestly commercial lending market right now is still not great as it is. That is actually what I do for a living, which is my full time job, I'm a commercial lender. I know how difficult it is to get funding from anybody right now. So like I said I am totally open to any suggestions, we will deal with whatever you guys have us to do. I'm not trying to be a problem, I'm trying to actually create less problems by coming up with some type of solution so people aren't parking where they are not supposed to be parking.
Mr. Brandgard: This is commenting, if you are not using your facility entirely and you've gone and rented court space somewhere else, that's an expense that you are covering and if you are going to do that, I mean, I am just saying it from my view point, I can't sit in your shoes, but if you're doing that, you ought to be down talking to Metropolis and renting a shuttle bus for parking. And I would think that shouldn't exceed what you are paying in rent. I don't know but that is just…
Mr. Bozell: I've looked at that as well, and to rent two shuttles for a day will cost anywhere from anywhere from about a $1,000.00 a shuttle per day. And then we have to pay somebody to actually drive somebody back and forth. We can rent courts somewhere else for basically a court for a day is $200.00 a day. So you know if we take away two of our courts and go somewhere else, it costs us $400.00. I mean I have looked into that as well. I looked in, Rich and I have talked about Lance Rose's property which is on the other side of us, he does have some parking there, the problem is he has 85% of it blocked off because he has a fence there. He's got storage and other things back there. He doesn't even live in town anymore so our ability to I guess get somebody to go out there and open it up and I don't even know if he wants somebody to go back there. I'm assuming he has it fenced off for a reason. Pools of Fun, they are open on Saturdays now so I'm assuming they are not going to want their parking lot full. Scott McQueen, one of my partners had talked to him two or three times before they were open and he was open for the idea but once they opened he doesn't want people parking there when he is potentially open for business.
Mr. Bennett: What do you charge a team that comes into a tournament, what is your typical entry fee?
Mr. Bozell: For a typically it is a one day tournament, one day tournaments are 190.00 typically for a two day tournament it's probably double that maybe a little bit more.
Mr. Bennett: Is that the same as they charge at the Pike location? Doesn't Pike Township have a…
Mr. Bozell: The Sports Zone? Like 71st and Coffman is that what you're talking about?
Mr. Bennett: I'm not sure I just know there is one in Pike Township.
Mr. Bozell: They don't really do volleyball there, there is not a club that plays out of there and we rent their courts sometimes but I don't think they run volleyball that often; they do more soccer, baseball, and basketball.
Mr. Bennett: So you get about $200.00 a team for a one day tournament?
Mr. Bozell: Yes. I'll be glad to follow up with Rich and try to come up with something else.
Mr. Kirchoff: It's difficult to negotiate in here in a public meeting and I'd say work with Rich and Joe and get some other alternatives and come back to us because our recollection as we were sitting here a year ago saying the same thing that we are going to have a plan by June or July and here we are back in the winter and I can concur with decisions of this board right, I don't mean to slam the door now, but I just don't get a sense of any movement.
Mr. McPhail: Well, and I think you know to complicate it we are going to have Shady Lane completed before long and certainly traffic flow on that road is going to continue to increase so I think before next season we just got to figure out some way to solve, you got to figure out some way to stop the problem.
Mr. Brandgard: That is kind of where I was headed that you're where you're at for the rest of this season, you need to complete it. But I think, don't plan on using the roads for parking next year. We, you've got to come up with a solution. We don't want to see you leave because you are a valuable asset down there and you do bring people in which is good. But at the same time we can't disadvantage everybody else.
Mr. Bozell: I understand.
Mr. Kirchoff: I guess I would trust Joe or Rich to say some date that they come to us to tell us it's been resolved or I don't think you can start a season.
Mr. Carlucci: There's a solution out there it's just a matter of figuring out what it is. I wrote in my report, I kept thinking to myself I don't want this guy to go away because he does bring people in there because I run into them all the time when I am out especially at the Woodfire Grill or something. There will be groups of people in there to eat and I don't want, I want you to be successful, we're just pointed in two different directions here.
Mr. Bozell: I understand.
Mr. Brandgard: If need be, and we've done it before. The Town can act as a facilitator in trying to get people together and see if we can work something out if we have to do that we might be able to help you that way.
Mr. Kirchoff: And your estimate with your parking, that was asphalt?
Mr. Bozell: Yes.
Mr. Kirchoff: Because one of the options we can consider is maybe having some kind of a waiver and not making it be….
Mr. Bozell: If you would do something like that, then I'm sure we could work out something to get gravel and we could put it back, which it is land locked back there nobody would actually see it instead of… And if I put gravel down for the back then I am probably not going to be able to sell that land back there to be able to put the additional parking up front. So I'm assuming you aren't going to want gravel up there on the front lawn right there on Gladden Road.
Mr. Gaddie: Have you talked to Lance about using his facility over there?
Mr. Bozell: Yes, briefly and he basically, I think he would let us use what he has there up to that fence and then we would just create, Rich and I talked about this too about some kind of a gravel walkway or something from his place to our parking lot but it is not going to solve our problem.
Mr. Gaddie: That would be a temporary fix.
Mr. Bozell: Well, there's not enough spaces there, it would definitely take away some of the parking on the road for sure. But I'll try to get in touch with him again to see if there is something we can work out with that fence back there to allow... I mean if we can do that then I think that would fix it.
Mr. Brandgard: Maybe with Lance's combine and doing something with your back lawn back there, maybe solve the problem.
Mr. Bozell: Yes. Lance doesn't even live, he lives in Minnesota now so it is a little bit harder to negotiate with him right now.
Mr. Kirchoff: Thank you for coming in and keep working on it.
Mr. Bozell: Thanks, I appreciate your guy's patience.
Mr. Brandgard: New business?
Mr. Bennett: Just real quickly Mr. President and members of the Council, Rich and I participated in what they call a ratings call with standing repore on our Parks Facilities Corporation Refunding Bond. It went very well, they were very impressed with the financial position of the Town and besides the fact that the of the gentleman on the rating calls, his wife teaches at same high school graduated from that just locked up the whole rating right there. It was a very good call and we should be getting a very positive rating on that bond. Thanks to Rich for helping out on that call also.
Mr. Brandgard: Thank you. I'm going to bring it up now rather than wait. Last Thursday evening the Hendricks County Economic Development Partnership had their annual meeting and the Town and County were presented the Economic Development award for the work we did with Niagra. Because we worked jointly to make that happen. So this is the star award. It was a pretty good meeting; best part was it didn't last long. It's always good seeing everybody from around the County. Also before I forget, in Jason's report, they've established the heavy trash days for this year and what would be picked up. I know it is a little bit early to be getting something out. But I would suggest putting together a press release that these days have been established for this year and then as you get closer put out these are the dates.
Mr. J. Castetter: We put those on our website.
Mr. McPhail: They are on the Chamber calendar
Mr. Carlucci: They were sent to the Council.
Mr. Brandgard: Thank you.
RESOLUTIONS
Mr. Brandgard: We do have one resolution this evening.
Mr. Bennett: Two.
Mr. Brandgard: Oh, Two.
Mr. Bennett: Mr. President, resolution 2010-05 is one for when funds transfer from the general fund to the rainy day fund. That one would be the last one for this year.
Mr. Kirchoff: I move we approve Resolution No. 2010-05.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second to approve Resolution No. 2010-05 fund transfer financing. If there is no further discussion roll call vote please.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Resolution No. 2010-05 is adopted.
Mr. Brandgard: Thank you. We also have Resolution No. 2010-06:
Authorization to Lease Equipment
Mr. Bennett: Mr. President, members of the Council this Resolution is required as one of the pieces of documentation to the lease purchase on the Public Safety vehicles and their equipment.
Mr. Brandgard: Thank you.
Mr. McPhail: I move we approve Resolution 2010-06.
Ms. Whicker: Motion is second to approve Resolution 2010-06 the authorization to lease equipment. If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr.Kirchoff- yes
McPhail- yes
Brandgard- yes
Resolution No. 2010-06 is adopted
ORDINANCES
Mr. Brandgard: We have three ordinances for the third reading of the adoption.
Ordinance No. 03-2010: Sewer Utility Budget
Ordinance No. 04-2010: Storm Water Budget
Ordinance No. 05-2010: Water Utility Budget
Mr. Kirchoff: And we can do as one motion?
Mr. Daniel: Yes.
Mr. Kirchoff: I would move that we approve Ordinance No. 03-2010, 04-2010, and 05-2010 as amended.
Mr. McPhail: Second.
Mr. Brandgard: Motion is second to approve the third reading and adoption of Ordinance No. 03-2010, 04-2010, and 05-2010 as amended. If no further discussion, roll call vote please
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Ordinance No. 03-2010, 04-2010, 05-2010 are passed and adopted as amended.
Mr. Brandgard: Thank you.
PROCLAMATIONS
COUNCIL COMMENTS
Mr. Brandgard: Is there anything else to come before the Council?
ADJOURNMENT
Mr. Brandgard: I entertain a motion to sign the documents requiring a signature and adjourn.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by saying aye, opposed. Adjourn.
