PLAINFIELD TOWN COUNCIL
AGENDA FOR
March 8, 2010
7:00P.M.
Mr. Brandgard: The Plainfield Town Council Meeting for Monday March 8, 2010 is now in session. I'd like to ask everyone to rise for the pledge of allegiance.
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Mr. Brandgard: Consent agenda this evening we have a few items,
1. Approval of the minutes of the regularly schedule Town Council meeting for February 22, 2010.
2. Third Reading and adoption of Ordinance No. 02-2010: Plainfield Building Code Ordinance.
3. Second Reading of Ordinance No. 03-2010: Sewer Utility Budget, Ordinance No. 04-2010: Storm water Budget and Ordinance No. 05-2010: Water Utility Budget.
4. Approval Parks and Recreation and Transportation Director's reports dated March 5, 2010, IT and Town Engineer's report dated March 6, 2010 and HR Director's report dated March 8, 2010.
5. Approval of February monthly reports for Plainfield Fire Territory, Plainfield Police Department, Utility Billing and Department of Planning and Zoning.
6. Approval to award a contract for purchase of water main materials in the amount of $225,644.22 to Ferguson Waterworks based on their bid received at the Department of Public works on February 23, 2010 per the Town Engineer's report dated March 6, 2010.
7. Approval of an amendment to the Town's contract for geographic information system maintenance with the Schneider Corporation in the amount of $43,800 to provide ongoing Geographic Information services, data/layer maintenance and web hosting during calendar year 2010 per the Town Engineer's report dated March 6, 2010.
8. Approval of change Order Number 1 to the contract with Landmark Structures in the amount of $600.00 for changes to overflow piping and addition of a Z bracket system associated with the North East Water Tower project per the Town Engineer's report dated March 6, 2010.
Mr. Brandgard: Any additions or corrections to the consent agenda?
Ms. Whicker: I would like to request a change to the Human to the HR Director's report, that the change could reflect that Allison Hottman have employment for the lifeguard crew leader at $10.00 rate instead of as she was listed as life guard at the $9.00 rate, but she would actually be lifeguard crew leader at the $10.00 rate.
Mr. Brandgard: Any other additions or corrections?
Mr. Kirchoff: I move we approve the consent agenda as amended.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and second to approve the consent agenda as amended any further discussion, if not we'll have a roll call vote please.
Mr. Bennett: Mr. President, can I ask Council Whicker, what was Allison's last name again?
Ms. Whicker: Hottman.
Mr. Bennett: Thank you.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff-yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council Agenda for March 8, 2010 as amended is approved.
Mr. Brandgard: Thank you.
BID AWARD: Street Sweeper
Mr. Brandgard: We have a bid award this evening for the street sweeper.
Mr. Belcher: Yes we do, the bid review committee had determined the bid from Brown Equipment has met all specifications and requirements. However, Brown Equipment has informed us of a demo sweeper that has met most all of the specification requirements and exceeds many of the original bid documents; the demo sweeper comes in at approximately $12,000.00 less than the original bid amount of $191,450.00. I have personally have seen the street sweeper and I've done a walk through with Brown Equipment and determined that the sweeper meets DPW needs and well into the future. So with that being said, I would recommend that Brown Equipment be awarded the bid of and not to exceed number of $191,450.00 and that Council President Robin Brandgard sign the contracts needed.
Mr. Brandgard: Any questions? If there are no questions or comments I'd entertain a motion to accept the bid award recommendation.
Mr. Kirchoff: So moved.
Ms. Whicker: Second.
Mr. Brandgard: Motion is second to approve the bid award recommendation for the street sweeper to Brown Equipment Company not to exceed the $191,450.00. If there is no further discussion, all those in favor signify by aye, opposed? Motion carried. Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Do we have any business from the floor this evening? Is there any business from the floor? With there being none, we will go to Town Manager's report.
TOWN MANAGER'S REPORT
Mr. Carlucci: Thank you Mr. President, I have two certifications to present to the Town Council. This certification were items that were approved at the March 1, 2010 Plan Commission Meeting. First one I will go ahead and read it, I Rich A. Carlucci at my capacity as secretary of the Plainfield Plan Commission here by certify that Plainfield Plan Commission held a Public Hearing on Monday, March 1, 2010, and that the petition of Metropolis Self Storage, LLC. RZ-01-010 for rezoning 3.65 acres from I-2 office warehouse distribution to I-3 light manufacturing district. The Plainfield Plan Commission voted 6 to 0 to make a favorable recommendation to approve the Plainfield Town Council the result property described herein on attachment A, and I have dated it the 4th day of March 2010.
Mr. Brandgard: Thank you.
Mr. Carlucci: I don't know if you would like to, if the Council maybe do these one at a time? I wonder, the Council if you have any questions, I will gladly have Joe James who is our Plan Director get up and try to answer any questions if you have any questions you have a about this rezoning.
Ms. Whicker: I just had a quick question. The request for the change in this districting, not for any change of intent the owner was going to be using it for vehicle storage but just because the building is not going up and they are not being parked in the building and they are requesting this change of zoning is that correct or add…
Mr. James: Yeah, the lower third of the property is zoned at I-3 allows outdoor storage of vehicles by right whereas the northern part of the property is I-2 and it doesn't. Part of their proposed parking area would cross over to the I-2 district.
Ms. Whicker: But then there's a twelve foot wall around the property or just around that area?
Mr. James: Yeah, no, well around most of the property, they have some gaps where they have a wrought iron fence instead of the façade wall.
Ms. Whicker: And then the property adjacent to where those wrought iron openings, their districted I-2?
Mr. James: That's correct. But they made a motion to withdraw this at the Plan Commission Meeting, so it shouldn't be before you tonight.
Ms. Whicker: Ok.
Mr. James: The reason why it was recommended that they do a variance of use instead of a rezone, with the variance of use they could put an expiration date on the use, where it is only good for five years, and then they will have to build a building within five years.
Ms. Whicker: Ok, I didn't know if they had a timeline that they would have to then build that building. Ok.
Mr. Carlucci: I will have to take ownership of that mistake that was my fault, not Joe's. The second item, the second certification I will go ahead and read that. Be advised that pursuant to the Indiana code 367-4-600 on Monday March 1, 2010, the Plainfield Plan Commission gave favorable recommendation to proposal to amend multiple sections of the Town of Plainfield's Zoning Ordinance TA-10-01, The Plainfield Plan Commission hereby certifies the proposed amendments to the Plainfield Zoning Ordinance to you for your consideration with favorable recommendations a copy of the proposal to amend the Town of Plainfield's Zoning Ordinance is attached to the certification as exhibit A dated the fourth day of March 2010. And the vote on that was 2010, that was unanimous by the Plan Commission. There were several items on there, probably the one that was the most detailed had to do with coming up with a municipal district for Town Facilities and we have a history of doing those it makes it easier for example, we have a religious district and a parks district and there are some requirements that these districts have that if they form in such a way with a master plan then they can go ahead and do those improvements without going to the Board of Zoning Appeals or Plan Commission on a regular basis. So that was one, there was a minor change in having to do with the Design Review Committee, and again that was highlighted in red and then I think the other change was the signage.
Mr. James: Yes, pending article 74B with regards to the building codes. Fix the problem we currently have when we have wall signs in what we call a plane of façade in an architectural feature like a gable or a tower, the BZA granted two variances just recently to correct that problem.
Mr. Carlucci: We have two areas that this came up, was Hardees because they have a tower in their new building and also, I think it was the State Bank of Lizton also had similar situation with their building and they were both granted variances. This will correct that problem. This amendment so those are the three amendments that were approved by the Plan Commission.
Mr. Brandgard: Any discussion regarding this recommendation? If not, I entertain a motion to approve the recommendation.
Mr. McPhail: So moved.
Ms. Whicker: Second.
Mr. Brandgard: I have a motion and second to approve a recommendation from the Plainfield Plan Commission (inaudible) The Town of Plainfield's Zoning Ordinance that precludes to Indiana Code 36-7-6-600 and The Town of Plainfield's Zoning Ordinance BA-10-01. If there is no further discussion all those in favor signify by aye. Opposed? Motion carried. Thank you.
Mr. Carlucci: Also I included in your materials a report on the activity of the Plainfield Board of Zoning Appeals went back approximately 24 months, I want to thank Joe for putting that together it was very detailed but there was some interesting things that came out of taking a look back at what the BZA had been doing. The BZA doesn't, it meets on a monthly basis, usually on the third Monday of the month. A lot of times there is not any variances in there. We've already had two meetings this year that will not have a BZA meeting, the one that is coming up here in March. But over the period we looked at, there were 44 decisions by the Board of Zoning Appeals. Five of which, were denied, and I'm going to go through those five because it is pretty interesting. The first one was Woodfire Grill they wanted a reduction in their sign set back and if anybody knows, Woodfire Grill is out there on 267 that was denied. However, the Town Council did approve allowing them to approach a Town Easement so instead of just saying that's it your done, it's not going to work, they did the Council did approve them to approach in a town easement. So again, that was, in the beginning it did not go well for the petitioner but the Town Council thought that this would work out and solve a problem with that business. The other one was Stafford Crossing, Stafford Crossings is where Chicago's Pizza is located, that building there and they had a electronic board that will flash different messages, the message would come up and then, but our ordinance would allow 6 or 7 changes an hour. The Board of Zoning Appeals denied that. However, we realized both the BZA and the Plan Commission realize that this was not up to speed with what is typically done with these boards. So the Ordinance was amended and it does allow, and again, they were denied initially, the Zoning Ordinance was amended to allow them additional changes every hour. I don't know exactly how many changes are out there. Once every ten seconds is pretty much a lot more than 7 or 8 an hour, so we realize that when that Ordinance was put together there weren't a lot of these boards out there. So again the Plan Commission and Town Council stepped up to the plate and did change it. I got a Pat Townsend came in and he wanted, he's living over on Butler Drive, he wanted to put an extra dwelling on his property it is one of those long properties and given that when we went through that, the density of those neighborhoods and the older neighborhoods the BZA denied that extra dwelling on that lot, single family lot, and the other denial was a young lady came in named Arzela, she came in and this has to do with wanting to take the house up on 150 North Center Street which has lost its legal non conforming use as a multi family and the other part of that it was burned, they had a fire in there, they wanted to return it to multi family, the Board of Zoning Appeals said that wasn't appropriate to do. Again, given the density of those neighborhoods, the condition of the housing, those were all factors that took place there. Thornton's Oil came in for a new pole sign, right next to Woodfire Grill and they came in for additional signage they were turned down for that additional signage they already had a lot of signage on the property already, however they also could have put a digital reader board up on their canopy in these one or two locations and that would have helped out their situation as they saw it but they didn't want to go that route, they came in and asked for the additional signage which is, years ago, we had already granted them an abatement up for that ground sign that was more than other business' had and then the Plan Commission changed those rules to allow those size signs so they wanted to continue to go ratchet up the signage on the site and sometimes you can do this and find ways around it, they did have an alternative to put some digital sign up there on that canopy to show what their gas prices are, and to date they have not taken advantage of that opportunity. So the first two Woodfire Grill, Stafford Crossing Apartments were solved by the Town Council, the other two, the additional lot and 150 North Center Street really were not workable under the situation and dirt and oil had some opportunity to make some changes hadn't taken advantage of it. I think that's a pretty good record of the BZA, if you have forty-four petitions and five are denied two were resolved by the Town Council and the Plan Commission so really we are looking at three that were denied. Two had to do with increasing a lot to multi-family and a doubling house on a lot and just what Thornton Oil did. So I appreciate, I think it is sometimes to take a good look at because a lot of times you don't see what the BZA does but whatever starts at the BZA, stays at the BZA they are considered basically a little trial court on the Ordinance and anybody that wanted to go ahead and object to the decision it wouldn't come back to the Town Council it would go right to the local court for that. And I've been here for a while, I think that's only happened once and that was Mel might remember, I just came in as the Town Manager and I was testifying in a case that started before I got here and that was the first time I was ever in front of attorney's and a judge, that was pretty interesting. So I think the overall impact is that BZA really does try to work the residents but there is sometimes they will dig in their heels especially if they think it is going to hurt a neighborhood and I'd be glad to answer any questions that you have or you can direct them to Joe if that will be helpful.
Mr. Brandgard: Good report.
Mr. Carlucci: Thank you.
STAFF REPORTS
Mr. Brandgard: Staff reports? Chief Russell, anything from the Fire Department? Joe, before I go any further, at our last meeting, afterwards it was requested that as I go through the staff reports I identify what function so that people that haven't been here know who belongs and what they are doing. So I will go back to Joe James- Planning and Zoning, Clay- Parks Department, Chief Mitny- Police Department, Jason- public works.
Mr. J. Castetter: Real quick, I would like to mention two topics, one is if you had a chance in the email the 200 or County Road 250 or 1050 or 900 you will see that the free style cycle has taken a toll on them roads out there. They have desperately been trying to keep up with those and we removed the bad spots and they are currently installed and we have originally as Friday been able to get some of them black topped. But I did want to make you aware; we were putting some of those cuts back in the stone. Asphalt (inaudible) hadn't opened up at the time and the universal paving material that we used throughout the winter that is pretty expensive to put down and just to be lost the next day. So that is where we are on that. Also I wanted to make mention of, you've probably seen the leak on US 40 on the curb line around Sals, I guess I should say West of Sals, East of Indiana Street, it's actually a valve a stem that's leaking on the hydrant and we were doing some valve exercising preparing for Gradex transition the water main relocation and the valve started leaking and in the meantime they've milled the street and they are going to reduce traffic to on top of the valve so we're kind of cumbersome to make a repair. The word today was that they were going to switch traffic sometime in June and that leak could persist until that point and time. I'm trying to find parts to repair that valve; it's an old valve leaking at this time. But the provisions were out today to shift traffic over to the two lanes that they just milled half of one lane to give us a little bit of room to dig down inside the valve to repair it. I just wanted to make you aware of that. If you haven't seen it, I've received several phone calls concerning that and no one hates seeing that water go down the curb line more than me. Right now we are kind of tied up a little bit with what we can do trying to get it done.
Mr. Brandgard: Great, now the thing I got out of all of that, the important part is when I hear correctly June 15th the lanes are going to be done and are going to move over to?
Mr. J. Castetter: I've heard in June they are going to be switching traffic.
Mr. Brandgard: Oh, ok.
Mr. J. Castetter: That's all I have. Thank you.
Mr. Brandgard: Thank you. Lois is there anything in water billing? Ron - Human Resources; Bill – IT; Tim - Engineering Department?
Mr. Belcher: Real quickly the annual report for the Engineer department should be up where you can get to it if you haven't already gotten to it online and we have the Commission ready for the work session this Thursday and we will have that for you after the meeting.
Mr. Brandgard: Great.
Mr. Belcher: 6:00 and it's going to be here.
Mr. Brandgard: Don - transportation?
Mr. McGillem: No dates on the switch over. Just wanted to pass on Rich, Kim and I was talking this morning and Rich brought it up, been meaning to put it in my report and I keep failing to do so. You may have noted there is an INDOT construction trailer that has been sitting on the North side of 40 just west of Adesa. That trailer is there for a small traffic project that they are getting ready to do, which consists of pedestrian crossing and signal at Ronald Reagan and 40 there at the pathway at Perry Road and 40 on the west side of the intersection where our pathway crosses essentially the sidewalks at that intersection at Shady Lane and 40 and on the east side of Carr Road and 40 there will be pedestrian heads, pedestrian crosswalks and this is with you know we call a change of attitude from INDOT, they've been very opposed in the past of recognizing and incorporating pedestrian crossings upon 40 or any of those state routes. The one other item that they are including in that contract is the eastbound left turn lane on 40 at Perry Road is a very short left turn lane, stacks up most of the time and they will be extending the length of that left turn lane. That's what the trailer is for; they should be starting on that anytime. They were primarily waiting for the asphalt plants to open because of the patching; they didn't want to get the 40 opened up before and not be able to put it back in.
Mr. Brandgard: Don, good report, because I was going to ask you about the cross over's because I've seen the heads on some of the poles and they are covered up, but I didn't know the State had finally agreed to do that, so good job, thank you.
Mr. Carlucci: I was going by there today and I saw the trailer out there and I didn't know what it was for, but I did see today that the northeast corner of Ronald Reagan and 40 there is actually one of the, they've already put up fixtures up on that corner. So they seem to be moving ahead pretty quickly.
Mr. Brandgard: They grew up on both sides of Perry. They are moving that's great.
Mr. McGillem: Another thing is you are going to see, you've probably seen a lot of activity on US 40 in the last few days, you're going to see more, it could be next week as many as six different crews working along different items throughout the extent of 40, so there is going to be a lot of activity it will be scheduled switch over is around June first of July, there's a lot of work to be done.
Ms. Whicker: It's apparent the stop light or the intersection from Center and 40 will be unblocked.
Mr. McGillem: Yes. All of the intersections at some point and time in the downtown area approaches will have to be blocked. The reconstruction of the pavement, the sidewalk, the pavers and so forth that goes in, there will be no way to do them without doing some blockage. There is also going to be a period of time probably here within the next few weeks, we were going to have to take the left turn out on 40 at Center Street which is going to create significant problems with traffic backed up. If you know that that location we bubbled out the width of the two lanes in order to get the left turn lane in and cutting in and starting to build up the base for the surface on that side, they are going to have to cut back while they are building up that base and then they are going to have to build up on a temporary basis to get the left turn lane back in but there will be a short period of time where the left turn lane is going to be down. Like I said at that point and time, it's not going to be real pretty out there. The intersections on the South side approach when they are down; we've told them they can't have more than two approaches down to one time. They've got Vine Street down today for a couple of weeks, there could be starting the middle to the end of next week, Mill Street going down before the curbs go in. That's what they are going to be doing is putting the curbs in at Vine and Mill Street and then they will be bouncing back to the west end at West Street at Dairy Queen putting the curbs in pouring the sidewalks and they will be following right up with the new sidewalks working from the west to the east.
Mr. Kirchoff: What kind of communication plans do we have of keeping people advised of this as it evolves?
Mr. McGillem: I've been sending as early as possible the announcement of the closing to of course Fire, Police, goes to Jill Lees at the police for our Facebook and Twitter we've been getting those in as soon as we get out and then also having Brenda at the Flyer noted as it goes out, so to keep them advised.
Mr. Kirchoff: Josh with the Star? Thank you
Mr. Brandgard: Thank you.
Mr. McGillem: The problem we are not getting them in the papers quickly. And starting up here, there is so much starting up here so quick as Wes indicated in the email back to me this morning we are trying to get more notice out there. A lot of it depends on when we can get one with one and then we are counting down to the others so.
Mr. Gaddie: What about our website, it gets a lot of hits on there?
Mr. McGillem: We can get something on the website also.
Mr. Gaddie: Well that is something to look into.
Mr. Brandgard: Thank you.
OLD BUSINESS
Mr. Brandgard: Kent, old business?
Mr. McPhail: A couple of quickies, I thought maybe Chief Mitny would report that the substation is being constructed at Metropolis; the contractor is working so maybe in a couple of months we will have that substation open. And just a question in our materials for tonight's meeting, we had minutes of February 8th do we need to review those.
Mr. Bennett: Mr. McPhail, I don't believe everybody saw those, so those will come up in the next meeting.
Mr. McPhail: That is all that I have.
Mr. Brandgard: Thank you.
Ms. Whicker: I gave to the Council Members a copy of the current balance and the donations in 2009 to the Hendricks County Community Foundation the donations that they received towards the Youth Athletic Complex and I just thought it was important maybe to look at the contributors that are companies or citizens here in Plainfield and make sure we receipt them and extend a thank you. That balance does grow and we do appreciate it as that's getting closer to admission, we will be able to enjoy all the fruits of all the donations that we have received.
Mr. Brandgard: Thank you. Balance doesn't build quickly, but they do grow, so that's good.
Ms. Whicker: Well, I think as the weather improves and the fences go up on the baseball field as it starts coming together more at the park, I think in the town it will be seen closer at grasp and ready to be used and I think people will also reconsider maybe donating.
Mr. Brandgard: Thank you.
Mr. Kirchoff: Take you back on that, I think Rich's report, I think he said he and Chief meet this morning with DOC.
Mr. Carlucci: We did, I was going to report on that. I've met that, initially I met this, it was a while back, she was a member of our church for a while, and she was very nice. One of the things they pointed out to us is that that one day they have over 300 cars cut through that facility to come off of 40 and down through. We're also, a S.T.O.P. program, short term offender program which is what S.T.O.P. stands for, they are going to initially going to substantially increase the number of employees there. There is nobody there right now, that's coming. But they are going to have 1,200 adults there who have or are going to be there for a year or less and so this is a new facility and she indicated to us that if they do it this way, as opposed to letting the local county sheriff's pay them that will save the State $20 million dollars, but they had some great concern about the traffic going through that area. There is actually is a meeting tomorrow with P.Y.A.C. and there are some discussions that they still want to have with when the facility opens and how can we address some of these other issues that we are going to have, but I think it was a good start, it was nice to put a face and a name together. But I don't think we made a lot, we got a little bit of a push back on it. It's their facility and that the discussions at the time really were they wanted to control that road once we got past. But again, I still think it was good to have that meeting, I think we got some more discussion. One of the things, I think a lot of this the numbers will drop dramatically if 40 is open. I think those numbers will go down substantially. Maybe Wes knows this because Wes lived out there for a while. But they say they plan to close the gate pretty much at dusk. With daylight savings time that's 9:00, they will close it off that back entrance. But they say that they have always done that they have controlled the facility. I didn't know this, I never went there, the first time I went through there was once in a while and that was when 40 was completely open.
Mr. Brandgard: Careful how you say what you are saying.
Mr. Carlucci: Honestly I can see their position; I would be interested to see exactly what happens. I think we are still going to have this problem. Even if those numbers drop there's still going to be people to go through there. Who are they to go through there periodically, there are people who are concerned about, they say they have people they watch from their windows up there go right through those stop signs, they are not even looking at them. So they are concerned about it, and it is their facility and we are trying to make sure we are having a cooperative arrangement with them so that when P.Y.A.C. opens or not, well we said over things we can't control.
Mr. Brandgard: So the problem that's out there now when P.Y.A.C. opens and we're going to have a lot of people trying to get in there from the south rather than come in from the north. Another set of problems.
Mr. Carlucci: We talked about that and this maybe something we can work with Clay and the staff at the Parks and Recreation Department to make sure they get to these leagues, now this, when we have leagues that we have out there it's easy to control that, because you know who they are and they can get the word out, but when they start having tournaments you got a whole different story and that's going to be some of the problems. But she was a very positive person, I'm not sure we got to exactly where I wanted to get and again, it's a situation, generally it will resolve itself, in such time, as P.Y.A.C. is up and running full, I mean not just the baseball fields, I mean everything, and then we are just going to keep going that way to go out. Especially local people, I'm not so worried about the people that don't live here, they don't know about it, they would probably never figure that out. Especially if they do a Google search or something, they are not going to see that back entrance, so it's always going to come out the front. So we will just see how that works out. I think we are going to have more discussions with them because it is in our best interest to have a good working relationship as we've done so well so far. You know they've been good over the years they gave us an easement to put that trail on there that really made a big difference connecting a Prince of Gardens with Franklin Park. We've had as a community a good relationship with them for over 100 years with that facility out there. We will continue that, but it is a sticky pot right now.
Mr. Kirchoff: In your report you said they have no employees there. We have a traffic problem there right now which is an interim problem, I think we should still look at an entrance solution, and I'm done, I'm not going to say anything anymore because I don't think we are going to get anything done.
Mr. McPhail: It seems to me we could help our situation a little bit if we get some really bold signage at 40 and Vestal Road. Saying dead end, it's not a through street. People that have not been through there you know have the excuse the first time you know to go through there. You know local people that are trying to go through there that never when that has never been through there before; it's hard for me to believe that they think it ought to be a public street now when it's never been.
Mr. Gaddie: I have people tell me about it says it is State property; I pay State taxes, why can't I go through there. I said well you got a gate there.
Mr. Carlucci: Well, it's a prison. It's kind of a bigger deal.
Mr. Gaddie: That's what I say you got to go with what they request. The thing I asked earlier about putting a dead end there or something you know a sign up. For people who are just trying to find a way around the thing.
Mr. Kirchoff: Let's just put a chain across where it stops at our property, let's just put a chain across there. We are talking about people can't go down there, it's a private street, let's just close it off.
Mr. Gaddie: Well, they got to get in to their location.
Ms. Whicker: And we need it for emergency access.
Mr. Carlucci: Well, they assured us that would not be a problem. She indicated that our work projects and snow events our police are obviously going to go through there. They have no problem with the Public Works people going through there because sometimes they may have to go through that way to get out to 40 and go back around. She didn't have that kind of problem. I can certainly contact her and see if we can at least an interim solution. We did have our mobile sign up there, that said no through traffic, and that did make a big difference. But it also is expensive, I mean I don't know if we can do this 24/7, until 40 is open. You know I don't know what the expense of that will be. We can considerably bring it up there periodically, maybe once a week and reinforce that from keeping the people from going through there.
Mr. McPhail: Why would we put some permanent signage up there that it's a park entrance and not a through street? I just don't understand why we don't have some signage up there. I truly don't, it's not a through street.
Mr. Kirchoff: There is a sign up there that says it is not a through street on both sides of the road. There are two signs there.
Mr. McPhail: Well, it's not very visible; at the intersection there?
Mr. Kirchoff: No, just south of the entrance to the park parkway, where it becomes their property.
Mr. McPhail: Well yeah, but I'm talking about there before they can go in there, that's where it needs to be signed. It doesn't do any good to put it clear down in there. People that are turning off of US 40, going into a road that is not a through road that most places when you go into a dead end road when you turn off the road it tells you it is a dead end road. I just don't understand why we don't have it signed.
Mr. Brandgard: Even if we put the signs up, but most of the people that use it know they are not supposed to be using it.
Mr. McPhail: I understand that, it would for somebody that's never been through there, but like I said local residents know that it's never been a through street anyway.
Mr. McGillem: I think the reason we never put the signs up is because it is going into the parking lot and for the D.O.C. it is a through street. Anybody that is going down their road, whether it is visitors or employees of D.O.C. that is a through street, from the standpoint of the public they are limited as far as they can go and there is a means of them turning around where the signs are down there associated with a prison is right at the edge or right at the last parking lot entrance goes in there. We can put any signs up that you want to put up, but the reason there wasn't originally a sign, from a standpoint, any D.O.C. visitor is going in there or any D.O.C. employee, that is a through street. You go in and you go all the way to 700. There is a terminology there but and visitors are part of the public. This is where it gets kind of gray also because they have allowed their visitors to go in and to go in that parking lot and allow them to go all the way out through 700.
Mr. Brandgard: I think I brought this up before, why don't we take a look at that down there, and see if there's a way where the road stops or somewhere near, veer that road off to the east and miss the entrance to the prison facility. In other words if they still want to use it to go into the prison facility that's fine, but see if there is a way to take that road east out to that entrance and rebuild that entrance and a new road through there so we could make it a back entrance.
Mr. McGillem: There is the means to do so, we kind of played it out, in fact, from the very early layouts down there, it did show a line going all the way through there and basically what you are talking about. Essentially I don't think that you're ever going to work out the elimination of going through there unless the D.O.C. puts a gate up on the north end before you enter the parking lot and they put a gate up on the south end. You can't just put a gate on the south end let everybody get down to the south end and there is no place to turn around. That road and there is no drive down there. If you just put a gate on the south end at 700, anybody that wants to go south is going to go ahead through it and they are going to stack up down there because there is no place to turn around down there. So if you put a gate on the south end, you need to put one on the north end, the parking lot. As far as getting a roadway in, a roadway can get in fence the Westside of the roadway and you can completely isolate the DOC property from the roadway and the access go all the way through. Whether you ever want to do that or not, it is possible.
Mr. Brandgard: Well, I guess where I'm at is I don't want it to be a full engineering blowup of it, but at least do an engineering concept and talk to them and see if they'd be willing to do something.
Mr. Kirchoff: We've already got maps.
Mr. Brandgard: But I've not heard it being presented as a solution.
Mr. Gaddie: (inaudible) that's something (inaudible) give somebody a guideline and say (inaudible)
Ms. Whicker: How long does it take for our Vestal Road Extension to show up on a GPS or map quest to pull it up? And I know it's hard to make corrections and go back on there, there still showing, they are showing the roads, I'm just thinking if I was someone coming to visit whether I lived here or not, and you have that thing plugged in it is showing their roads on their GPS, it doesn't indicate anything different on the maps other people go by. It's showing the road whether it is private or not but it isn't showing that new extension and it's showing the old. How long does it take, do we have to register for that to be changed or how does that work?
Mr. Brandgard: I think probably at the moment we don't want it to show up.
Ms. Whicker: Right, but then again this is what a lot of people go by.
Mr. Brandgard: Well, I think, I don't know like in the car, occasionally you can get an updated disk that shows the new roads or where they have taken roads out. Other systems, sometimes you can go online and get an update. But most people have navigation systems that are out of date that it won't show up.
Mr. Gaddie: You can put a bridge across the creek at Buchanan Street like they had 50 years ago or 60.
Mr. Brandgard: Yeah, but that was taken out because that's what flooded the Town in 1957. But I don't know if it will work or not, but we ought to give it a shot, or trying a different approach saying hey, let's use this route what can we do to divert it and we'll gain and you'll gain?
Mr. Gaddie: The only question I have is how is your mom?
Mr. Bennett: She's doing fine.
Mr. Gaddie: I got the information that she was sick.
Mr. Bennett: Yeah, she came home and I appreciate everyone's thoughts and prayer's, she's doing fine.
NEW BUSINESS
Mr. Brandgard: New business?
Ms. Whicker: Spring Fling was held on Saturday at the Aquatics Center, they had a modified route, so thanks to Ms. Carbon for helping out on the route crossing, it usually goes through the trails it went, they had some officers there helping everybody cross, so we appreciated that. We had 360 people to show up and participate and it was a nice day. Have you seen our new brochures, that looks every time, I think there is more additions more additions, nice pictures, but I think it is providing more and more information probably from the phone calls. But if people call and ask and we've learned to know what gets put in writing. It seems like every time there's a new one there is more information in it, reader friendly.
Mr. Brandgard: As most certainly the more you do it the better it gets. Good job.
RESOLUTIONS
Mr. Brandgard: Resolutions, we have Resolution No. 2010-04: Plainfield Parks Facilities Corporation Refunding 2002 Bonds. I believe Andy Kleiman is going to explain that a little bit to us.
Mr. Kleiman: Thank you Mr. President and Council Members, we are here to talk to you about the Plainfield Parks Facilities Corporation Refunding Bonds that we are looking to do. The amount we are looking at is $19,470,000.00, the Plainfield Parks Facilities Corporation met this morning and adopted a resolution to go forward with these bonds and these bonds are to redeem the bonds which were issued in 2002 to construct the Rec Center. The nice thing about refunding bonds is they could be almost identical to the bonds out there right now. The final maturity date of the bonds is January 15, 2022, that's staying the same so we are not extending it out so the Town is not paying for a longer period of time. The security for the bonds is staying the same which is a property tax pledge, EDIT revenues, and food and beverage tax. Once these bonds are sold which we are anticipating to happen on March 25th, based on what the purchase price is we'll be able to calculate the new lease payment, we'll have an amendment to the existing lease, remember the Town makes the lease payment to the bond trustee, and the bond trustee uses that lease payment to pay the bond holders. It's anticipated that the savings to the Town will be in the range of $70,000.00 per year for the new term of the bonds which is through January of 2022. Heidi Dickman is here from Umbaugh to answer any questions on the financial side you might have, and we are looking to close the bonds on April 16th, and to refund the existing bonds on July 15th which is the first date we can redeem those bonds.
Mr. Carlucci: I'm sorry, did you mention that the Plainfield Parks Facility Corporation, they did meet this morning, and I guess adopted a resolution. The other thing is the $70,000.00 is what we think we will gain out of this. But when these bonds were sold, they were already 4.7 percent and none of us ever thought that we'd ever see anything more than that. Those are good rates, well; it's going to get better now, a little bit better. But it doesn't seem like a lot and of course these are, we can call them again in five more years down the road if the rates were, I don't know where they would have to be.
Mr. Kleiman: They'd have to be next to nothing to be worth it and you never know.
Mr. Carlucci: But that $70,000.00 which doesn't seem like a lot a year on the other hand it helps us under our Cap, our property tax Cap, and it gives us $70,000.00 more than, but some of this is funded with, it's not all funded with Property Taxes it's food and beverage tax and economic development income tax. So we can take those savings and put those back to use for our other projects, so it makes sense to do this even for the $70,000.00 although I'm not a gambling man on this but if we can get a little better than that. Again it's an opportunity that the net will have it doesn't seem like a lot, but given the constraints of what all these local Governments and especially what the schools are going through this, you have to look at every item to try to cut cost. So I just thought if I add those things in there.
Mr. Brandgard: Ok, Thank you.
Mr. Gaddie: Will there be any added to the principle?
Mr. Kleiman: The current principle balance is $18,700,000.00, there is going to be some addition to the principle because we are looking at issuing 19,470,000.00 out, actually do you want to give some difference out of that number gets bumped up.
Ms. Dickman: My name is Heidi Dickman, I work for Umbaugh Associates, there are additional issuant costs that do go into issuing this bond, but the annual savings is about 70,000.00 is net of issuant cost.
Ms. Whicker: And the maturity date doesn't extend further than the prior.
Ms. Dickman: No, right.
Mr. Carlucci: By Indiana Law, which was three or four years ago, if you refunded bonds you could not extend the date or take any cash, big chunks of cash out because you refunded some out. So we are restricted that the end date will always be that end date. No matter how many times we (inaudible).
Ms. Dickman: So it is primarily interest rate savings.
Mr. Gaddie: Estimated savings at $70,000.00 (inaudible).
Ms. Dickman: Yes. And too that is an estimated rate, we are doing these bonds on a competitive sale basis so that calls for better interest rates and a better rating for the bond issue as well, so hopefully it will be more than that for you that is just an estimate.
Mr. McPhail: Well, I think 70,000.00 is significant.
Mr. Brandgard: Yes.
Ms. Dickman: Thanks for having us.
Mr. Brandgard: Any other questions or comments? I will entertain a motion to approve the Resolution.
Mr. McPhail: I move we approve Resolution No. 2010-04 Plainfield Parks Facilities Corporation refunding.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second, to approve Resolution No. 2010-04 Plainfield Parks Facilities Corporation Refunding 2002 Bonds. If there is no further discussion we'll have roll call vote please.
Mr. Bennett:
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Resolution 2010-04 is adopted.
Mr. Brandgard: Thank you.
ORDINANCES
Mr. Brandgard: Under Ordinances we have for the first reading Ordinance No. 04-2010, the amendments for Plainfield Zoning Ordinance. Do we have a motion to approve the first reading?
Mr. McPhail: So moved.
Ms. Whicker: Second.
Mr. Brandgard: Motion is second, to approve the first reading of Ordinance No. 04-2010 Amendments to the Plainfield Zoning Ordinance. If there is no further discussion we'll have roll call vote please.
Mr. Bennett: Mr. President, I'd like to see if there is a correction to Ordinance 04-2010. I've got the utility Ordinances are 03, 04, and 05, so I would like to assign if it's alright with the Council I'd like to assign 06-2010. Do we need any kind of a motion on that Mel or is it okay to revise.
Mr. Daniel: As revised is okay.
Mr. Bennett: Roll call vote,
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Ordinance 06-2010 is past its first reading.
Mr. Brandgard: Thank you. Anything else come before the Council this evening?
PROCLAMATIONS
COUNCIL COMMENTS
Mr. Carlucci: I just want to mention I did send out an email yesterday, I don't know if all of you got that or not, I claim that because it was because it was so nice which it was and I then realized something that we really needed to put in there and I wanted to send that information to you. The ironic thing was the s2f project, they should have a press release today which I was kind of surprised because they usually take a long time to release those things. The one we got online was two or three weeks ago. Anyway, I just wanted to make sure everybody got those different attachments.
ADJOURNMENT
Mr. Brandgard: If there is nothing else, I entertain a motion to sign the documents required a signature and adjourn.
Mr. McPhail: So moved.
Ms. Whicker: Second.
Mr. Brandgard: All those in favor signify by saying aye, opposed, motion carries. Thank you.
