PLAINFIELD TOWN COUNCIL
December 21, 2010
5:00 p.m.
PLEDGE OF ALLEGIANCE
JOINT TOWN COUNCIL AND GUILFORD TOWNSHIP BOARD MEETING
Mr. Brandgard: With the pleasure of the Town Council we will move from the pledge to the joint meeting and then we will come back to our consent agenda.
Mr. Bennett: Mr. President and members of the Council I welcome the members of the Guilford Township Board and ask that the reason that they are here is to make a transfer of funds from the Plainfield Fire Territory Operating Fund to the Fire Territory Replacement Fund. That can be done separate but it needs to be done in conjunction of one another. Being the end of the year, I felt this was a good time to do that so with that I would turn this over to the Guilford Township Board and ask them to make a motion and to approve the resolution that they have in front of them and the Town Council will do the same at the appropriate time.
Mr. Morris: Mr. Chairman I will make the motion that the Guilford Township Board approve the resolution of transfer of funds from the Plainfield Fire Protection Operating Fund to the Replacement Fund.
Mr. Ellis: Second.
Mr. Morris: We have a motion, all those in favor.
All: Aye.
Mr. Morris: Motion approved.
Mr. Bennett: Mr. President, the Plainfield Town Council resolution is 2010-28 and again this is an identical resolution to the one that the Guilford Township Board just approved. Statutorily this is a transfer that can be made and is made up to 5% of the maximum levy, the amount is written into the resolution as to what that amount is and then this will permanently transfer that amount of money into the equipment replacement fund to be used as deemed as necessary by the Town Council and the Fire Territory.
Ms. Whicker: I make a motion that we approve resolution 2010-28 for a transfer of funds of the Plainfield Fire Protection Territory.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to approve resolution 2010-28 the transfer of funds to the Plainfield Fire Territory Equipment Replacement Fund. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you.
Mr. Bennett: Thank you Mr. President that is all I have with the last order of business for the joint meeting.
Mr. Brandgard: And with that I would like to thank Chuck Morris and Chuck Ellis both for taking time to come in and take care of this and Merry Christmas and Happy New Year.
Mr. : Same to you.
Mr. Brandgard: With that we will adjourn the joint Council and Guilford Township Board meeting and go back to our regular Town Council meeting and take a 5 minute recess.
CONSENT AGENDA
Mr. Brandgard: We will go through the consent agenda;
1. Approval of the minutes of the regularly scheduled Town Council Meeting of December 13, 2010.
2. Adoption of 2011 Town of Plainfield annual meeting schedule.
3. Approval of the November 2010 monthly report for the Plainfield Fire Territory.
4. Approval to release $265,350 of escrowed retain age funds to Bowen Engineering associated with the North Wastewater Treatment Plant project per the Town Engineer's report dated December 20, 2010.
5. Approval to provide John Hall Construction with a tentative notice of award associated with the North US 40 sewer project to completion of the State Revolving Loan fund financing per the Town Engineer's report dated December 20, 2010.
6. Approval to accept the quote from Williams Tree Service in the amount of $42,000 for clearing of the right of way for the Township Line Road project with funding to come from the US 40 TIFF District per the Town Engineer's report dated December 20, 2010.
7. Approval of Parks and Recreation Director's and Town Engineer's report dated December 20, 2010 and HR Director's report dated December 21, 2010.
8. Approval of the Town of Plainfield's Park Facilities Agreement for Youth Athletic League per the Park Facilities agreement for Youth Athletic League per the Parks and Recreation Director's report dated December 20, 2010.
Mr. Brandgard: Are there any changes or corrections to the consent agenda? If there are none, I can accept a motion to approve.
Ms. Whicker: I make a motion we approve the consent agenda as read.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion and a second to approve the consent agenda as read, roll call vote please.
Mr. Bennett: Mr. Kirchoff, I am going to mark you as the second on that.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for December 21, 2010 is approved.
Mr. Brandgard: Thank you. Before we go to the business from the floor, I would like to make a couple of introductions to everybody, and I noticed a stranger walked in and was trying to stay awake back there. With the resignation of our Director for the Communication Center the Governing Board has appointed Steve Cook as the acting Director until such time as we fill the position permanently I wanted to introduce him to you, and with him, Doug Burris I think everybody knows but I want to introduce you to him, he's done a lot a work with the mapping system and other items to keep the thing running. And Mr. Brinker I will give you a moment to say something if you'd like. It is not often we see you in here.
Mr. Brinker: For years you all had to put up with me on a bi-weekly basis so…
Mr. Brandgard: Because we always asked you to be here.
Mr. Brinker: That is true. It has been fantastic the last twenty-three and a half years with the Town, one thing I think all of you know is you've got magnificent people that work here and provide the greatest services and the way the Town is laid out and in place and running it is just something, very proud to be of Plainfield. I'm not leaving Indiana, I'm moving to North Carolina, big difference in not running away, this was a fantastic place to be. Just a big opportunity come up and we hit this faze that it was good time for me to move on and we are moving on and we've got some excellent people to follow in behind but the years of being officer friendly and serving as a Police Chief and then the first director of the Communications Center has been the greatest honor I could have ever had, and I thank all of you for everything I've had. Thank you.
Mr. Brandgard: Thank you Larry and I know as I mentioned in the Governing Board, we hate to see you leave but on the other hand, we understand events and opportunities occur and you've got to take action when you can. Wish you well. Thank you. Steve do you have anything?
Mr. Cook: Nothing further.
Mr. Brandgard: Thank you. I wish you all a Merry Christmas and Happy New Year. I just wanted you to come up for a second so I appreciate it.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Is there any business from the floor this evening? If you would, please come forward and state your name and address for the record please.
Mr. Mechem: Hi My name is Ryan Mechem, and my address is 1626 E. Co. Rd. 350 South, here in Plainfield, Indiana 46168. I don't wish to keep you long so I will start by saying that I am a cyclist, the bicycle has been my primary means of transportation because I no longer find the automobile to be justifiable I have sincere respect for the environment and I've encouraged many others to do the same. A cycle shop opening right across the street shows keen interest in the sport and in the life style, now consistent weather reports have shown that there will be a large amount of snow this winter as you guys can see outside. I've seen a great deal of care given to the plowing of the streets; we have to be honest next to none for the wonderful paths here in Plainfield. Specifically the western portion of the Vandalia Rail, and in attempting to take this path I found nothing more than a high build up of snow directly on the paths and scattered footprints from multiple individuals, signs of cyclists just like myself and the tracks of illegal motorized vehicle. Many of people use this path everyday both as recreation and transport. Roads in Plainfield are not easily accessible by bicycles and these paths make a safer and more efficient way of getting where ever it is you need to get to in spring, summer, and fall. But to say these paths will be abandoned by the Town over one fourth of the year does not make it seems they are being taken seriously as care given to automobiles. If this Town is going to be the center of recreational living in Indiana as it shows it could, these paths must have attention all of the year. Plowing the stretch by the Recreational Center proves this can be done. I promised I wouldn't talk for long, and I don't want to keep you waiting so I will offer my number to anyone that would like to take this a step further and I will also offer any time needed to get this taken care of. Thank you all for your time.
Mr. Brandgard: And we thank you for coming in with that. We have had a lot of discussion since we started putting the trails in about snow removal. Obviously everything is geared by cost in usage and funds. You mentioned the roads, the roads are prime means of transportation, and we put the trails in basically for recreational use so that comes second in the snow removal efforts. I know I think Clay can probably better answer that because he is more responsible for the trail system than anybody else but after we get everything else opened up if the snow is light enough we will make an attempt to get the trails open or at least some of them. Clay, do you have anything you would like to say?
Mr. Chafin: Currently we plow the trail from the Recreation Center down to Friendship Gardens and we have a John Deere lawn mower that has a plow on it, like you said Mr. Brandgard, when the snow is too heavy with the turf tires on that tractor it gets almost difficult to push that snow. We will go down to the DPW shop to fill it up with gas and back but that is essentially the only route that we have been plowing the last four and a half years, almost five years. Typically our focus is to get the Recreation Center lot cleaned and ready for the users that come there everyday, whenever we have a snow event like we did last night and this morning, it comes down to time and cost and being able to get to it. I will take your direction on that but we have two full time guys and the lot and what we take care of usually keeps them pretty busy. I did put together some costs and I have had some costs put together that shows what we spend or what we would spend if we were hourly trying to clean the trails, I didn't have that budgeted for next year because we hadn't planned to do that.
Ms. Whicker: Sometimes that unforeseen amount of snow makes it hard to budget as well, but you had come up with a good figure as far as labor equipment, fuel, and how many hours that might take to clean the trail system and what added costs would be on the department.
Mr. Chafin: I was asking the guys today if they had to clean the trail, say the Vandalia Trial and the White Lick Creek Trail, they said it will take in between three and four hours if the equipment could handle the amount of snow. You put that, the cost of that you're probably close to $125-$150 per event.
Mr. Carlucci: The other part is that they clean more than just the Rec Center parking lot; I'm assuming you keep Friendship Gardens fairly open.
Mr. Chafin: Yes, we clean all the parking lot trail heads, Friendship Gardens, Depot.
Mr. Carlucci: I appreciate Ryan's passion for riding bikes because I am out and I told Ryan I'm out there I'm out there all the time riding bikes. I never really tried it in the snow, so I am probably going to pass on that one for a while. You've got not only those costs to get open, there may be some also is the Town, we don't know the answer to this, if we get a liability issue that someone slips on black ice out there either by bike, what does that mean to the Town of Plainfield? What I don't want to do is go forward and have this happen and say now we found out, I'm not sure that is the way to do it, we'd really have to talk to Mel, the Town Attorney to see what liability we do have, but there is people out on those trails. Or when you clean the snow and then you have the black ice and I don't know the answer that is the certainty to all of this.
Mr. McPhail: That has certainly been a concern of mine since day one, it seems to me that when we plow that trail we've indicated to the general public that it is safe for travel, if it freezes and thaws and it becomes dangerous, have we invited the public into a dangerous situation? I've always had a concern about that because you can't stop the freezing and thawing, water running across that trail and everything else. We've had this discussion in the past and that has been a big question that I don't know that we have ever felt comfortable in responding too.
Mr. Carlucci: But what we can do is check with other communities with trail systems that will be helpful too and ask them if they have an issue with, have they been sued over people falling on trails in winter time. I know you have a Parks Association that is something you might be able to send an email on to find out from there.
Mr. Chafin: I can do that and report back to you.
Mr. Kirchoff: I know Hummel Park has been cleaning theirs because I drive down Center and it's pretty clear so I'm curious to see.
Mr. Chafin: I will find out from the different departments in the State what their procedures are and let you know.
Mr. Brandgard: I appreciate that, and Ryan, thank you for coming in with that question. I don't think we had a formal question when we first opened up the trails about this but you are the first person to come in to the Council since we've had the trails active for fifteen years so again we appreciate you doing that and we will see if there is anything we can do. Is there any other business from the floor?
Ms. Daum: Francis Daum, 1912 Crystal Bay E. Drive, Plainfield, Indiana. I would just like to say that I agree with Mr. Mechem. We have twenty miles of trails now according to your Town Manager that is what he told us at the Guilford Township Civic Association meeting the other day so not only do we need to make arrangements to keep these trails open all year but we need to make sure we have adequate funds to keep these trails repaired also. I wanted to make a comment in regards to Brownsburg, I try to keep tabs with what is happening in other communities around the County and Brownsburg right now is making an all out community effort to keep there trails and their sidewalks open, which includes when the streets are plowed by the City Department of Transportation, if their not careful they are piling piles of snow at the ends of the trail ways or the walkways and that makes it hard even for a homeowner that lives along there to try to keep things cleaned off the sidewalks, so I think the City needs to be conscious of that from plowing the snow off the street also.
Mr. Brandgard: Thank you. Is there anything else from the audience? Being nothing else we will move to the Town Manager's report.
TOWN MANAGER'S REPORT
Mr. Carlucci: It seems like we just met a few days ago.
Mr. Brandgard: Staff reports, Joe?
Mr. James: Good evening. I sent an email out yesterday to let you know that we did receive the grant from the Hendricks County Convention of Business Bureau to repay us for the diner study.
Mr. Brandgard: Very good, we appreciate that. Chief Mitny? Chief Anderson? Clay? Jason? I wanted to again thank you for the efforts you and your crew has been doing. The streets have been exceptionally good to travel on, that is a lot of work, a lot of sand, and a lot of salt. Ron? Tim? Don? You're on hold? I have to say I did see them pouring concrete for the bases for the lights and the standards and stuff out there yesterday.
Mr. McGillem: They are continuing to bring the lighting standards in and have been accumulating them down at the staging area and their intent is based on the status being last Wednesday is to continue to try to get the lighting standards all up and the signals all finished out as soon as they can. Right now it is difficult just finding the bases for the lighting standards that we've already got them in the ground and ready to go but by the time you get them in and with the snow they are pretty well hidden. They do intend to move forward on that part of the project and eventually when this weather pattern changes a little bit they will get it finished just as soon as they can.
Mr. Brandgard: Very good, thank you.
OLD BUSINESS
Mr. Brandgard: Kent, any old business? Renae?
Ms. Whicker: But again, good job on the streets, I know many of you were up early in the morning working on clearing snow, it is always good for the businesses and even the students when they don't have a delay or they don't have to miss school, that keeps things on schedule and everybody where they need to be so.
Mr. Gaddie: On old business I was going back through the minutes on the special meetings, and I know where Renae didn't receive, or I didn't receive anything on the special meeting I went out of Town that morning but I still checked my file, which Tuesday evening I was deciding what day I was going to leave and we decided to go ahead and leave but I never seen anything on that.
Mr. Brandgard: If you would check with Wes and Rich to be sure they got you're…
Mr. Gaddie: Well I get everything else from them.
Mr. Brandgard: You should have got that. I know I got it. I think the reason Renae didn't get it is we had the wrong email address.
Ms. Whicker: It was from Andy Klineman and it went in my spam because I had never received anything from him.
Mr. Kirchoff: And he did not send it to your Town email, he sent it to your personal email address.
Mr. Gaddie: I didn't receive anything.
Mr. Kirchoff: When Renae asked, I went back and looked because I was
curious, because all of mine is forwarded and I looked to see and it and he did send it, I can't remember which personal one it was but it was listed under a personal email address.
Ms. Whicker: It was on the 24th if you go back and maybe check your spam box or check your inbox.
Mr. Gaddie: I checked, I went back and read that.
Mr. Brandgard: As a thought it came from Andy Klineman it maybe have gone into your spam box.
Mr. Gaddie: Yes. I know I get everything from Rich.
Mr. Kirchoff: We will advise him in the future to send it to our Town email addresses.
Mr. Brandgard: I apologize for you not getting it.
Mr. Gaddie: Well I went ahead out of Town that morning, we were deciding whether to go or not and my boy took a few days off so we just went ahead and left.
Mr. Bennett: Ed if I could ask, I just want clarification for my records you are getting mail to your Town email address.
Mr. Gaddie: Yes. It is my personal.
Mr. Bennett: Which address do you want us to use?
Mr. Gaddie: Mr. Gaddie provided his personal email address.
Mr. Bennett: Not your Town email address?
Mr. Gaddie: No.
Mr. Bennett: Ok, thank you.
Mr. Gaddie: I get all of your emails, ok that is all I have.
Mr. Brandgard: Thank you.
NEW BUSINESS
Mr. Brandgard: Any new business, Kent, Renea? No new business from either.
Mr. Kirchoff: I guess I will bring up under new, we've talked about it before but last week I had a person who lives in Hawthorne Ridge hit me up when we were going to a meeting together and as we went through the round-a-bout as we went south through the round about of Hadley and South Center, he commented to me his concern about the thing we talked about before people coming westbound on Hadley and just not slowing down and so we just started talking about it and didn't think anything else about it. We came home that night about 10:15 and there were two cars coming down Hadley Road and one of them did not stop and we had to stop and let him come through the second one did stop and let us, and we were in the round-a-bout. So I just said to him I will pass it on again, is it something we can monitor or something we can do. He said he's had some near misses so I just felt like I needed to reiterate it is a person who lives in the neighborhood who having concerns about that. I said we talked about all that we can do but we don't know what the answer is but it continues to be…literally we had to come to a stop and let this, I mean these people were not going to stop.
Mr. Brandgard: I want to add to that, I said something about that earlier in the year, that I was in the round about and a car came from the east on Hadley and almost hit me and looked at me like what are you doing there? They are supposed to yield to let somebody inside the round-a-bout and it happened to me again Saturday evening. There was cars coming, I hadn't noticed it from the west but the cars coming from the east take a straight shot through there and if there is anything we can do maybe to change, make the road go down an arrow with a curve they got to go in there, but the cars coming from the east think they got the right of way to go flying through there. If you are not paying attention you're going to get run over.
Mr. Gaddie: Put a speed bump in there. They'd go airborne when they come through there.
Ms. Whicker: Do you think probably because that round-a-bout has the two lanes versus the other round-a-bout at Reeves with just one lane?
Mr. Brandgard: I don't think that is it.
Mr. Kirchoff: I don't know if we monitor speeds Jeff coming down Hadley or not but…
(Inaudible)
Mr. Kirchoff: It is and as he and I talked, we can't have somebody down there 24/7 monitoring that thing because it just happens but the other person that lives at my house continues to have the same issues, she's had some near misses there too, so just…
(Inaudible)
Mr. McPhail: I know I have been in areas and particularly in Texas where they have some of those round-a-bouts and where they have those rumble strips before you get into them, and I don't know Don if that's a chore. I know they are a pain to plow around and I don't know if they have any effect at all but they don't have that much snow in Texas.
Mr. McGillem: I hate to sound hard nosed, you gave me an article I think at the last Council meeting, I might make a copy of that and send it to each of you, but it kind of hits on the head of what you are talking about. Round-a-bouts are great, they move the traffic, but you have the problem associated with people getting the knowledge of running them and you've got the opportunity for people that don't want to heed to the proper methods of running them, especially when you are doing just what you are talking about. During peak you don't have too much of the problem that you are talking about because people have got to slow down to get through them. It is off peak and then during off peak when you have got the wider lanes for them coming in, you've got the ability to run them much faster than other times. Now I guess personally I have a hard time putting rumble strips in, they are 99% of the people that are running the round-a-bouts correctly are having to rattle their way through the system for the 1% that don't want to adhere to the proper needs. The round-a-bout, even with people running them you've got to be aware just like getting on the interstate going through a multi lane interchange, you've got the problems associated with it and you've got that 1% that is not going to adhere to and how far do you totally impact the other 99% because of the characters. I've been down there and I've experienced the same thing, I've watched them, I am cautious of going through a round-a-bout just for the reasons that you are talking about, because I know that there is that 1% out there that isn't going to pay attention. Probably the worse ones coming through and you just like to run over them as you do the ones on motorcycles during off peak. The motorcycles can straighten that thing out and never slow down. It is a problem during off peak and I'm not sure that you can ever correct it 100%. The more it is out there the more people get agitated, but I don' think you are ever going to eliminate no matter what you do for those that don't want to adhere to the proper procedure.
Mr. Kirchoff: When we were headed south bound there were two cars that came west bound, one car took the enter loop and the other took the outer loop and the outer loop car passed the inner loop before they got to the turn.
Mr. McGillem: I've been passed within that round-a-bout going east bound many times. You come across Hadley Road and 600, you got a character behind you that is in a hurry and he will over take you in that round-a-bout every time.
Mr. Kirchoff: It makes you want to copy down license plate numbers and call somebody, because it…well enough said.
Mr. McPhail: I have as much frustration with people treating it as a stop; I pull up there and stop with nothing coming or in the round-a-bout.
Mr. Kirchoff: That is all that I have.
Mr. Brandgard: Thank you. We do have an opposing (inaudible)
is everybody going to be here for the first meeting in January?
Mr. Gaddie: Yes
Mr. McPhail: I think I will.
Mr. Brandgard: Normally what we've done in the past if somebody is not going to be here that first meeting, we would do the appointments and reappoint the President and Vice President to the Council so with that I would open up for President and Vice President of the Council and then we can go to the appointments.
Mr. McPhail: Mr. President, I've been pretty consistent over the years and having the philosophy that is if it's not broke, don't change it and don't fix it. So I would move that we continue with our current President and Vice President.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion and a second to continue with the current President and Vice President, obviously President is myself and Vice President is Bill Kirchoff for the upcoming year 2011. If there is no further discussion, all those signify by saying aye, opposed, motion carried. Now we will go to the appointments, and Rich, as I've gone through the appointments list you've given us, everything in bold is up for appointment this year.
Mr. Carlucci: Yes, that is correct.
Mr. Kirchoff: Help me understand footnote number two Rich, are you saying that is not our appointment?
Mr. Carlucci: It is an appointment of the Plan Commission or BZA.
Mr. Kirchoff: Ok, so we don't have to worry about that. If you are telling me everything in bold is new?
Mr. Brandgard: For renewing. Everything in bold was up for appointment for varying time frames.
Ms. Whicker: Possibly John Anderson should be bold or no?
Mr. Carlucci: Which one are we on.
Mr. Bennett: We are on Jack Burlison, Board of Police Commissioners.
Mr. Carlucci: Yes, he was up for one year. No, he was up for the three year term.
Mr. Kirchoff: 1-1-08.
Mr. Bennett: It should be eleven, 1-1-11.
Mr. McPhail: That makes sense.
Mr. Carlucci: The Park Board Impact Committee term runs through 12/31/11, but there are no members to appoint.
Mr. Brandgard: Yes that would be a one year appointment.
Mr. McPhail: There is no immediate business before that Park Impact Fee Review Board; we'd certainly have time to at least those that are specific requirements to meet that we probably ought to contact some folks that meet those requirements before we call their name in there.
Mr. Brandgard: I think priority cases…
Mr. McPhail: I mean if there was something that I thought was going to come up in the near future we might do that but certainly would have time between now and sometime in January to contact a licensed engineer, an accountant, and a real estate broker.
Mr. Kirchoff: Rich, I'm not sure I understand footnote number five.
Mr. Brandgard: The Hendricks County Community Correction Advisory Board, the appointment can only run through the end of the term of office.
Mr. Kirchoff: Well shouldn't it be 1-1-11?
Mr. Brandgard: Yes.
Mr. Kirchoff: Should be 12-31. How do we typically do this? Do we do them all at the same time?
Mr. Brandgard: I think we have been doing them all for the terms of this year, the last few years, we have just moved all of the appointments. We should probably also do the Police Chief and the Town Attorney at the same time, because again they are both one year appointments.
Mr. Kirchoff: Would it be appropriate then to move that we approve all of the appointments down and including Chief Mitny and Town Attorney.
Mr. Brandgard: Yes.
Mr. Kirchoff: So move, as corrected.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion and a second to approve the appointments for 2011 for the terms indicated on the Appointment list down through Police Chief, Jeff Mitny and Town Attorney, Mel Daniel as corrected. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you.
RESOLUTIONS
Mr. Brandgard: We have two resolutions to read this evening. First is resolution no. 2010-27 transfer of funds to the Rainy Day Fund.
Mr. Bennett: Mr. President, if I may I need to make one slight
correction, this resolution came across in your material as resolution 2010-30 the correct number should be 27,other than that I'd appreciate the consideration.
Mr. McPhail: Mr. President I move that we approve resolution no. 2010-27.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion and second to approve resolution no. 2010-27 transfer of funds to the Rainy Day Fund. If there is no further discussion, roll call votes please.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution no. 2010-27 is approved.
Mr. Brandgard: Thank you.
Ms. Whicker: Can I ask you Wes, when it is a protected document such as wanting to change that resolution number, I'm not able to make that change from mine.
Mr. Bennett: I will send you the new one.
Ms. Whicker: Thank you, I will delete this.
Mr. Brandgard: Resolution no. 2010-29 Miscellaneous Fund Transfer to the Cumulative Capital Improvement Fund and Park Bond Fund.
Mr. Bennett: Mr. President and members of the Council, I will be glad to answer any specific questions but this is similar to resolution at the last meeting in regards to cleaning up some funds that had already been appropriated and to transfer them in this case to CCI Fund we are transferring it from unused Capital Funds into other services and charges. To give you an example, the Police Sub Station funds came out of here, P.Y.A.C. and some HVAC for the Police Department and some computer hardware servers and standard stuff.
Ms. Whicker: I move that we approve resolution no. 2010-29 as presented.
Mr. Kirchoff: Second.
Mr. Brandgard: The motion is second to approve resolution no. 2010-29 as presented, miscellaneous Fund Transfer to Cumulative Capital Improvement Fund and Park Bond Fund. If there is no further discussion a roll call votes please.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution no. 2010-29 is approved.
Mr. Brandgard: Thank you.
ORDINANCES
Mr. Brandgard: We have two ordinances this evening. The first is ordinance no. 20-2010: 2011 salary ordinance
Mr. Kirchoff: I haven't seen it.
Mr. Gaddie: I haven't seen it. Did you have that in your report?
Mr. Lydick: I sent it to you (inaudible)
Mr. Bennett: I did get it, I misunderstood that it was supposed to be in my report, I apologize. I was unclear on that. I guess my question would be is it the same as last year?
Mr. Carlucci: It was the same as last year, it won't go up. I suggest we adopt it at the next meeting so maybe you will have time to see it.
Mr. Brandgard: Can we have a motion to table that to the next meeting?
Mr. McPhail: So move.
Ms. Whicker: Second.
Mr. Brandgard: Motion is second to table ordinance no. 20-2010: 2011 salary ordinances to our next meeting. If there is no further discussion roll call vote please.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Motion to table Plainfield Ordinance no. 20-2010 is adopted.
Mr. Brandgard: Thank you. We also have ordinance no. 21-2010: And ordinance establishing Hendricks County Communications Center Equipment Replacement Fund.
Mr. Bennett: Mr. President this is an ordinance I think as I explained in report that the Governing Board or the Finance Committee to the Governing Board has recommended to establishing and the Governing Board has also asked the Town Council to establish. It will mirror the use similar to the Fire Territory equipment replacement.
Mr. Brandgard: The Communications Center Governing Board approved the resolution to the Town Council to do this.
Mr. McPhail: And that is limited to 5% of operating fund?
Mr. Bennett: Well we are limiting it to that this particular time and then that mirrors and is similar to the Fire Territory Equipment Replacement Fund. It is a little bit different the Fire Territory equipment replacement fund to replace 5% of the maximum levy. Here it is 5% of the approved operating budget, but that is the one difference.
Mr. McPhail: I move that we approve.
Mr. Kirchoff: Second.
Mr. Brandgard: Motion is second to approve ordinance no. 21-2010 an Ordinance establishing Hendricks County Communication Center Equipment Replacement Fund. If there is no further discussion a roll call votes please.
Mr. Gaddie- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
First reading of Plainfield Town Council ordinance no. 21-2010 is approved.
Mr. Brandgard: Thank you.
Mr. Kirchoff: Does this one only take one reading as well?
Mr. Bennett: No, this will take two.
COUNCIL COMMENTS
Mr. Brandgard: If there is nothing else to come before the Council this evening.
Mr. Gaddie: I have one thing of information; I didn't bring it up in old business, the Challenge field. Where do we stand on that? I know people are asking that donated money for the challenge field, the Optimist formed a new club just for that and it got 35-40 members out of whatever the number is.
Mr. Brandgard: At the last parks work session and indicated the big Optimist Club had what, another hundred thousand dollars or something like that. The key is you don't have enough money yet…
Mr. Carlucci: The Optimist Club to my understanding committed $25,000.00 to that field, the rest of that money and Wes was in on this half of them were members of the Optimist, but the rest of that money was being collected by incidentals for the fields like netting and equipment, stuff that you need to operate football field, baseball field and that type of stuff. So they committed $25,000.00 of it, we do have some money that has been donated.
Mr. Gaddie: They just voted for just the last Board meeting it said they are going for more money, I don't know the exact amount or anything.
Mr. Bennett: That is what I understood too Rich. Correct me if I am wrong Clay, but we are also going to be reorganizing the fund raising committee to go back and look for corporate sponsors. There have been the suggestions of setting up a specific fund for people that want to donate either through, there is already a fund through the Community Center, Community Foundation, but there is also will be a way for individuals to donate directly to the Town specifically for that particular field. As soon as the fund raising committee gives the recommendation to Mr. Carlucci, Clay, and the Council, we will take a check from you today if you would like to write one out.
Mr. Gaddie: I'll match you.
Mr. Brandgard: I just want to say
Mr. Gaddie: I just had people asking
Mr. Brandgard: I had people ask me too and that is what I told them. I told John Reel in the meeting here that he and the Optimist Club have a pretty good job of segregating their field up there as being a Town responsibility from themselves. We agreed to build what we built out there and this handicap field came along after the fact. So it's got to come up with funding to do that.
Mr. Gaddie: The people at the Optimist Club they are from all around, they are not just from Plainfield.
Mr. Bennett: Let me just say as an Optimist member and a former Board member. I want to raise money and I want that field to be operational as soon as possible too, and me personally I am going to do everything I can. Because that is all we have left to fund up there from an athletic standpoint, there is other things to fund, if we want to do the garden house and the potato shed and some other things but…
Mr. Carlucci: They want to put up lights on all the ball diamonds. They had to prioritize, what do you want first?
Ms. Whicker: You might mention too if they are interested in being on the fundraising committee to get a hold of Clay, and help get a hold of possible sponsors that might want to help them too.
Mr. Kirchoff: What is the cost estimate?
Mr. McPhail: $400,000.00 I think. That is a significant amount of money.
Mr. Bennett: It is going to get done, it just may not right…
Mr. Brandgard: If it is possible and maybe at the next meeting we could have a report on how much has been raised towards that and add. That way we can have an indication to where it is at.
Mr. Bennett: I will be glad to get with Ms. Whicker and Clay and we will get something together, I think that is a very good idea.
ADJOURNMENT
Mr. Brandgard: I would like to wish everybody a Merry Christmas and a safe and Happy Holiday and New Year as we go forward, I think we are going to have more snow and more opportunity to enjoy slipping and sliding, if there is nothing else to come before the Council I will entertain a motion to sign the documents requiring signature and adjourn.
