Mr. Brandgard: Plainfield Town Council meeting for Monday August 8, 2011 is now in session.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: I would like to ask everyone to rise for Pledge of Allegiance.
CONSENT AGENDA
Mr. Brandgard: We have a few items on the consent agenda.
Mr. Kirchoff: Before you read that Mr. President, I would like to request an amendment to the HR Director's report and simply ask that we delete the approval for the job description that was requested until the next meeting.
Mr. Brandgard: I just need consent to do that. On the consent agenda we have a few items.
1. Approval of minutes of the regularly scheduled Town Council meeting of Monday July 25, 2011.
2. Approval to table Third Reading and Adoption of Ordinance No. 08-2011 Denison SW SR 267/I-70 Annexation and Ordinance No. 09-2011: Wyatt Annexation.
3. Approval of the Town Court Report dated July 31, 2011; the Parks Department Report dated August 3, 2011; the Utility Billing Directors Report dated August 4, 2011; the Transportation Director's Report dated August 5, 2011; the HR Directors Report dated August 8, 2011, without the new job description that was requested, and the Planning & Zoning Activity Report for July, 2011.
4. Approval of Amendment No. 1 to Engineering Agreement between the Town and Butler, Fairman and Seufert, Inc. dated February 14, 2011 at a total cost of $65,000.00 for expanding the scope to provide replacement of all Street Name Signs and Post and to provide the construction inspection services for the Sign Replacement Project to meet the MUTCD reflectivity requirement per the Transportation Director's report dated August 5, 2011.
5. Approval to release retainage in the amount of $51,000.00 to the contractor Poindexter Excavating, Inc. for substantial completion of the work done on the Shady Lane North project leaving approximately $3,000.00 plus interest to cover any additional seeding that may be required this fall for those areas where coverage has not been acceptable per the Transportation Director's report dated August 5, 2011.
6. Approval to waive permit fees for the construction of the Lazy River at the Plainfield Aquatic Center at 651 Vestal Road per Parks and Recreation Director's report dated August 3rd 2011.
7. Approval of the agreement with Butler Fairman and Seufert, Inc. in an amount not to exceed $145,000 for survey, design, contract documents, bidding and construction observation for a pedestrian trail from the White Lick Creek Trail to Sugar Grove Subdivision and a pedestrian trail from Smith Road to the Westmere subdivision subject to approval of agreement by town attorney per the Parks and Recreation Director's report dated August 3, 2011.
Are there any other changes?
Mr. Daniel: I could add one thing if I could Mr. President, on item #7, I did late last week send out on section that needed to be edited in that contract because of the new State requirements, and one other minor change just today, in fact just about a half hour ago, I got an email from Dave Lahey saying that those changes have been approved, so if you would like to designate someone to sign that contract it is ready to be signed.
Mr. Brandgard: I would add to item #7 just read that the agreement that should be signed by Council member Renea Whicker. If there is no further discussion get a motion.
Ms. Whicker: I would like to if I could abstain from the approval of the minutes due to absence of the meeting.
Mr. Kirchoff: I move that we approve the consent agenda as amended.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion is second to approve the consent agenda as amended, if there is no further discussion could we have a roll call vote please?
Mr. Bennett: Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for August 8, 2011 is adopted as amended.
Mr. Brandgard: Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: We will go to business from the floor, and I think we have Cinda Kelley from the Hendricks County Economic Development Partnership.
Ms. Kelley: Good evening, Cinda Kelley from the Hendricks County Economic Development Partnership, this is my regularly scheduled time to come and report to you. You do have a report in front of you that you should have received electronically, and so I would be here to answer any questions, but I also wanted to give you an update to kind of respond to some of the questions that we've had over the last couple of times that I have been here to visit. First though, I would like to answer any questions or have discussion about the reports that you have received. At my last two times I have been here we kind of talked about the charge I will say of the partnership to attempt to provide a one on one match between public and private funding. So I kind of wanted to give you an update on that, we do continue to try to raise private funds and so you know where we are, in 2007 we were at a 68% public and 32% private, year to date you have a previous, but I am going to update you again, year to date as of today it is a 62% public with a 38% private, and we have just recently received notice of another private investor coming on board. Private investors are, as they are coming on board, are asking us to specifically target there funds for certain programs that we are implementing throughout the County, and so we are honoring that, and they will be sponsoring some of those programs as we continue to roll those out, or we do a little bit more internal. When I say internal I mean County wide advertising of those and one of those will be videos about small business development that we do in partnership with the Chambers with SBC's or Publish Network. Of that increase, that actually amounts to over $110,000.00, 4% of that is cash, 2% is service, 21% is grants and then there are incubators services that we are doing for small business development for start ups and that are 10% of that money. So you can kind of get an idea of where that money is going and where it is coming from. We also talked about return on investment and the EDIT dollars, the public dollars, and what is returned the investment, so fortunately my predecessors kept track of every project that we touched, and we have continued to do that, so I was able to extract some data so I thought I would give you some of that, and I can give it to you annually as well, but I don't have that for you this evening, but I did do some four year revenue to kind of give you an average. So in the four years between 2002 and 2006, which let me tell you, that we started keeping data in a tracker in 2001. So it will be very difficult for us to try to go back from that but we do have that information. For every EDIT dollar that we received, you saw in return for that $198.00, for every dollar of public funds that we received. From '07 to the completion of 2010, for every public dollar we received the return on your investment was $842.00, and just so you kind of get an idea of what your return on investment is, and like I said I do have that broken down if anyone would like to see it. The other measurement that we use aside from property taxes, new revenue coming into the community is one of our missions as quality jobs, so how do we measure a quality job? That has been loosely defined by State and locally as well and every community kind of defines that differently of whether or not they've put in incentives for a job based on the wages that are being created. So I've got a little data for you as well about that. In 2007, the average wage for the companies that our organization touched, and that is the only companies that I can pull data from and extract data, are the companies that HCDP actually touched and helped those companies locate or expand into a community. So the average wage of those jobs in 2007 was $11.15. In 2008 we started implementing some business retention expansion programs, we also started working on some other programs, and in 2008 it was $17.07. In 2009 we started a very strategic process with the motor sports companies and looking at skills sets and trying to determine how can expand on our skills sets, what sectors also fit in our County, and we started looking at medical device, because they need engineers and they need the fabricators and they need some of that research and development that is also occurring throughout our County, but specifically in the motor sports industry. In 2009 the average wage of the jobs that we touched reached $20.43. And then in 2010 it was still over $20.00, it was $20.08 for every job that we touched, so we have been able by the programming that we are putting into place and trying to specifically target companies by their sector, we are finding that we are being very successful and helping to raise the average wage income that we are creating in the County. The other piece of information that I thought you might find interesting is and my Board of Director's Executive Committee asked me to do, is to kind of pull out and see what is each community paying, what percentage of EDIT are they paying into the partnership, that 5%. I thought you might be interested in knowing that the Town of Plainfield pays about 23-25% of the EDIT funds of the total allocation that we receive, and so that is about where that is for that information. If there is any other questions, that was just some of that data that I thought would provide to you, I will be providing a full report on the programming and what we have seen with each specific program that we have implemented in the last four years. What have been the results of those programs to kind of help us look at that every year? It helps us determine our next years plan of action that we put together based on our 2005 strategic plan, which it will be about time again to really look at that strategic plan and develop a whole new one because we have pretty much reached those goals in that plan, and so we will be looking at that a little bit more to kind of determine where do we want to go in the next 5-10-15 years as well.
Ms. Whicker: Cinda was that 25% of the amount Plainfield has paid into those EDIT funds, is that the average over the past years or was that just last year or?
Ms. Kelley: It has been, actually I did bring the numbers if you would like to have them from 2006 it was 24%, 2007 it was 24%, 2008 24%, 2009 23%, 2010 it was 30%, and then this year it was 25%.
Ms. Whicker: Thank you.
Mr. McPhail: Cinda I saw I think today a report that came out of your office that I don't think the public Council members have seen yet, but it was an update on the business retention planning you are working on, can you expand on that just a little bit, because I know that has been the real focus this year to get to work on that.
Ms. Kelley: It has been thank you. From the time that I got into this field which has been 10 years ago now, I have always said our existing companies are the most important thing in our community and we need to focus on them and that needs to be a priority. Nationally about 8 out of 10 jobs created by our existing industry. Hendricks County is a bit of an anomaly when you look at that because that has been because we have embraced certain sectors and developers over the last 15 years and so you would not see that necessarily here. But we did implement formal business retention and expansion program in 2008 and we have continued to work on that each year. In 2009 we did a very specific business retention and expansion with the distribution centers and we brought in Will Freeman who was a Director of the ports of Indiana who knew this industry very well and so he worked with us that year to do a very specific sector driven business retention and expansion which resulted in a couple of projects for Plainfield as well in expansion. Then in 2010 we focused on the motor sports industry and tried to get a better grasp of what was going on in that industry and worked on that and we used volunteers last year which was the first year to do that and I have to admit, it turned me gray. It made me very nervous but it worked out very well. I worked with volunteers from the leadership class as well as some high school students from Brownsburg that was in an accelerated class. When I worked with the students I told them if you go in and visit with someone and I'm not there, and there is anything there that you think is critical that I need to know as soon as possible you can call me, you can email me, you can even text me because even older people text. I had a student one time send me a 911 on a text message and I already knew it was happening in that company but I was glad to know they had listened and sent me a 911 on that. So we specifically use them. This year we are using our entire Business Retention and Expansion Committee, which anyone that is an investor in our organization has the opportunity to participate in that committee and to go out and visit with us. I always when I set up an appointment, I always ask the elected officials to go first and if they cannot then I go to the broader group. I don't like to take three or four people in with me because it kind of overwhelms the company and kind of “is there something wrong? Is there something I need to know?” We targeted 109 companies this year, we took all of the companies that we've worked with very specifically over a time frame and we targeted that many companies this year to touch or touch again and right now we are a little bit, if I recall right it was 38% or it was right in there, I ran those numbers today and then also provided to the board and our investors where those were, what the percentage was in each community that we've touched, and we have been able to touch so far this year every community that we serve and we will continue to do that, we have a gal that is working with us right now setting up appointments, she is targeting again the distribution centers since we haven't really touched those a whole lot since 2009, although I do participate in a HR square table that again is pretty basically distribution centers and very heavy playing field distribution centers, it is about 72 strong that HR group is, they don't always are able to attend that meeting when we have it, but they also had requested of me last year to put together a LinkedIn subgroup for them so that they could communicate with me better and with training opportunities better, and so we have established that through our LinkedIn group and so now we can't communicate. If we have a question they are posting, if they have a question, they are posting on LinkedIn; we are posting opportunities for them on LinkedIn, reminding them of training opportunities, Federal dollars, State dollars that are available, new training opportunities for onsite or offsite that might pertain to HR, so that is working very well. Thank you Kent, I'd like to continue to do that, we won't touch all of them this year but the ones we don't touch this year will be the first on our list for next year.
Mr. Brandgard: Anything else? Cinda thank you, appreciate you coming in. Is there any other business from the floor? Come up and give us your name and address and if you would sign in on the sign in sheet there.
Ms. Chance: Hi my name is Rose Chance; I live at 5073 West Bay Road here in Plainfield. I've come up to alert the Town Council of an issue that has been pending in the Saratoga properties, basically the Town just put in hundreds of thousands of dollars in beautiful walkways and pedestrian trails. Currently I have been trying to get the Denison Property Groups, which manages the Master Association to mow around Red Bud Lake. It has now becoming not only an eyesore, but a hazard. The site that Larry Goods side is on since the home owners go down to the lake, that is being kept up and it is somewhat being kept up there at Fairfield. But at the walking path and where the sitting benches are over by the woods, the weed and the grass are over three feet tall. I think it is an eyesore, a common nuisance, they have also the fencing along that that Denison's property is supposed to keep up is falling down, and for a child it could be a health issue, you know a child goes to jump on that and they could get hurt. I'm not sure if you are the right people to talk too, but I have been working on this since June and I've gotten no where, so I am asking for your help.
Mr. Brandgard: Thank you. Joe, is there anything we can do to help with that?
Mr. Bennett: Before you do, would you mind spelling your last name for the record please?
Ms. Chance: C-h-a-n-c-e, like take a chance.
Mr. Bennett: Thank you Ms. Chance.
Mr. James: Good evening, I am the Planning Director and we enforce the high grass and weed ordinance and I can send Mack an email tomorrow morning first thing and let them know this is a problem and he needs to take care of it.
Mr. Brandgard: Thank you, we will attempt to do what we can.
Ms. Chance: I appreciate it.
Mr. Brandgard: Thank you for bringing that in.
Mr. Kirchoff: Joe, you don't happen to have a card on you that you can give to her so she'd have a contact?
Ms. Whicker: That location that you are talking of isn't right by the street; it is kind of around the area.
Mr. Kirchoff: I rode through there the other day, it is a little unsightly.
Mr. Brandgard: Is there any other business from the floor?
TOWN MANAGER'S REPORT
Mr. Brandgard: Does the acting Town Manager have anything?
Mr. Bennett: Nothing additional.
STAFF REPORTS
Mr. Brandgard: Staff reports, we will start with Bill, anything with IT? Clay do you have anything with Parks and Recreation? Chief Mitny do you have anything for Police Department? Chief Anderson do you have anything for the Fire Department? Jason do you have anything for Public Works?
Mr. J. Castetter: Just real quick, at the last Council meeting I made you aware of some issues that we had with discolored water that was out in the system. Just want to make you aware the last four days we haven't had any complaints, so I think we have gotten it under control and continue to make some adjustments at the plants, and hopefully resolve that issue, and I just wanted to make you aware of that.
Mr. Brandgard: That is great. Virtually enough I had some discolored water one day last week, just got to keep flushing the toilet and eventually it will work itself out. We started off with quite a few complaints last week, we dwindled down to like six Thursday, four Friday, but since Friday morning we haven't had any, so hopefully they are better.
Mr. Kirchoff: Were they from a specific area?
Mr. J. Castetter: It was pretty scattered but most of it was around the Swinford Plant area, between Stafford Road and maybe Stanley. It even reached this far south as Hawthorne Ridge and even up into the main part of Town here. What we found believe it or not, a lot of the calls were, we probably had a hundred calls total, a lot of them were repeat callers and several of them don't have a water softeners, and with Plainfield with the hard water, it benefits you to have a water softener. We do the best we can at the water treatment plants to filter the water, but when you are pumping that at the rate that you are you are not going to capture it all, all the time, but I think we've got it under control and we will continue to make steps to improve the water quality always and see what the rest of the summer brings us.
Mr. Brandgard: Good.
Mr. McPhail: Jason, I had an opportunity to take about a five minute tour of Swinford this morning. I forgot to tell you that. It looks like that project is just about to wrap up and it really looks good down there. I understand you had a punch list that walked through today, did that go alright?
Mr. Castetter: They did, I didn't make that, but Kurt and Scott were there. It was a pre-final inspection punch list; there are a few things that we actually found that we didn't know was happening at that plant. To give you an idea, there is a few different ways you can backwash your water treatment plant and that is with raw water and you can just backwash with distribution water, you can bring it back in house. Well the way the plant was set up with the new controls and everything, when a plant went into backwash the water flows upsets the medium and cleans the filters and all of that, well at the time the backwash stopped, the high service motor wasn't kicking on to push the water back out of the plant, so when the backwash stopped we were actually bringing water back into the distribution system at 600,000 gallons a minute. It is not supposed to work that way, so our timing was just a little bit off with the improvements. So that was just found out today, the guys were doing a walk through and went in to backwash and that is when they discovered what was taking place. So that issue was corrected today as well. We have made steps all the way through and the punch list, just like anywhere you would have a punch list, we are not too far from it. The multi wash was started and is working properly, which added feature to just normal water backwash, we add air to it to help clean the filters. We are on our way I think. We are going to I think, Tim and in report and I think I mentioned to you at the last Council meeting that the potassium magnate is something that we are going to try at Swinford to help resolve the iron issues at the plant and I believe this week we are going to start adding some of that Potassium magnate and see what the results are, early signs are from what we have experienced early on at that plant that we will see probably the best quality we ever produced out of that plant. Keeping my fingers crossed.
Mr. Brandgard: Good.
Mr. Bennett: Can I ask you Jason, have you ever seen numbers that pump, that we've seen, that was in your report? You had some dates highlighted; I mean one of them was 8 million gallons.
Mr. J. Castetter: Yes, that was peak day ever was 8.5 million gallon day. Typically on average we are about 4 million gallons a day. So we more than doubled the pumpage for the day, but keep in mind part of that 8.5 were refilling the towers after the issue happened. So we are probably more like a 6.5.
Mr. Bennett: There was a consistent period for two weeks that we were pumping a lot of water.
Mr. J. Castetter: Those plants aren't used to it, but are they capable of it? Yes, absolutely and it is just making us be on our toes when we get to there.
Mr. Kirchoff: We are back selling to IWC?
Mr. J. Castetter: Yes we are, actually Tuesday after the Council meeting we were comfortable enough that the vault was opened back up and that is running smooth. Actually the booster pre final inspection is tomorrow at the Carr Road Booster Station with the improvements we made there. So far they have been happy; we haven't heard any complaints from our neighbors.
Mr. Brandgard: Good. Thank you. Joe, do you have anything from Planning and Zoning? Tim, do you have anything from Engineering?
Mr. Belcher: Jason has a full plate, but he has a great staff and he also they took over the operation of the DOC plant this week or this past week too so that is totally within our guys control, and that is not a little thing and they did that while doing all the other things too, so it is good to know that you've got guys that can handle a lot out there that are working for Jason. I have one item if you don't mind me bring it up, it relates to a permit that someone wants to apply for a pool permit and the apron of the pool, it is a residential home, will go 4' into a 10' easement. This is not against the zoning code, but we have an encroachment agreement that Mel prepared for us years ago if somebody is trying to do this and it doesn't conflict with any of our utilities, that we have typically allowed that. This is 4' wide and 36' long and it is specifically listed in here and it is the concrete apron. It is for Woodrow and Paula Moore at 3391 Challis Court in Plainfield, and they requested approval of that and if Council so wishes and approves this we could then review the permit and allow them to go forward if they can go forward if you are okay with.
Mr. Brandgard: That is up in Avalon Estates?
Mr. Belcher: Avalon Estates, correct.
Mr. McPhail: We have a document that they have to sign.
Mr. Daniel: Yes we do and you will need a motion.
Mr. Belcher: I guess it is the approval of an encroachment agreement is what we are requesting for Mr. and Mrs. Moore.
Mr. Daniel: That is exactly right.
Mr. McPhail: I will make the motion but I don't know.
Mr. Belcher: I think if you just said approval of the encroachment agreement for Woodrow and Paula Moore at 3391 Challis Court.
Mr. Daniel: That is all you need.
Mr. Belcher: The document itself has all the other descriptions in it.
Mr. McPhail: I so move.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to grant the request for an easement encroachment by Woodrow and Paula Moore at 3391 Challis Court. If there is no further discussion all those in favor signify by aye, opposed, motion carried.
Mr. Belcher: Thank you.
Mr. Brandgard: Don, do you have anything from Transportation?
Mr. McGillem: Hopefully a final report to you on Stafford Road crossing for the students for the middle school. We were able to work through Bruce Felix the school security officer getting scheduled for a bus to stop at 7:05 on Stafford Road at Teakwood for any of the middle school students that have got to get there to get on that bus and this has been notified to Ron Chandler that has been working with us. He has notified the other families that are within that area, and I got a real nice email back from him thanking us for getting that accomplished and recognize things indicated in his email that hopefully those teenagers will get on the bus rather than run across as soon as they get to Stafford, but it is set up for means by which they do not have to cross Stafford Road at all at this time and that is set up to start the first day of school.
Mr. Brandgard: Very good, thank you. Did I miss anybody from the staff?
Mr. Livengood: I'm Chuck Livengood from 1229 Midnight Pass, and really all I've got is a question of what the status of that dog park contest is? I worked hard to vote and I'd like to know who won.
Mr. Brandgard: I think a lot of people worked hard to vote and Clay failed to come up and tell us, so if he will do that.
Mr. Chafin: Well we were having such a good meeting; I didn't want to ruin it. We didn't win. We were behind by quite a few votes, if you go to Petsafe's facebook site the winning city was in the 75-80,000 vote range and we were 72,000 or so. We had about 3,500-3,600 votes, despite our publicity and I know I voted three times a day, with all the email and facebook sites that I could grab, but despite our, I think it was fun trying and we had a good time putting it together, but we were not the successful city.
Mr. Brandgard: We will just have to watch for it next year.
Mr. Chafin: Most definitely.
Mr. Kirchoff: We certainly were disadvantaged from the size, if you look at some of the communities we were competing against.
Mr. Chafin: Lynchburg, VA is who I think won.
Mr. McPhail: That low total is a little disappointing because the way I voted, three different computers everyday.
Mr. Chafin: You could vote every email address and your facebook. I think it was good to make the video and I think we got the buzz going, so whether we move on it this year or next spring, I think we can generate some community interest to at least help it happen again.
Mr. Kirchoff: While you are there, in your report you talked about a couple of projects, are they things we need to be talking about now or can they wait till a work session or where are you on that as far as timing and prioritization?
Mr. Chafin: I think as far as this year, the project is on the food and beverage side of that list if we go forward with the dog park, that is where we would need that money that is in addition to what we already had agreed upon or approved. So I think that is where we decide yes we want to go forward with constructing that or do we want to try this project again next year, or how do we want to go about it? So I think once we know that we can…
Mr. Bennett: Mr. Kirchoff, Clay and I, his staff and my staff have worked on both the food and beverage and the Non-reverting Capital Plan, we have not had a chance to bring Mr. Carlucci up to speed on that, so we wanted to be able to do that between now and the next meeting and anticipate bringing that to Council at the next meeting once Mr. Carlucci is up to speed.
Mr. Kirchoff: Thanks, yes because there looked like there are things we ought to get on with.
Mr. Chafin: There are a handful of things that we had planned to do, we just haven't pulled the trigger yet, we are working out the logistics on a couple of things, but once we met, things have kind of changed throughout the year depending upon the need, so like Wes said, once Rich gets back we will sit down with him and next meeting we will probably have a clear plan to present to you.
Mr. Kirchoff: Thanks.
OLD BUSINESS
Mr. Brandgard: Kent, any old business?
Mr. McPhail: No old business.
Mr. Brandgard: Renea?
Ms. Whicker: No old business.
Mr. Gaddie: The only thing I had on the parking area across the street over there you got a grass area and a citizen was asking me if you are planning on putting in a parking area there in that square area where you tore that house down.
Mr. Brandgard: I think we bought that house with the intensions of having that space available for parking if we need it. I don't think we have reached the point of needing to convert that to a parking lot.
NEW BUSINESS
Mr. Brandgard: Kent, any new business.
Mr. McPhail: Mr. President, I do have a couple items. I just want to recognize our Police Department I've gotten a few call in the last couple of months about some suspicious activity around the Visitor's Center with some vagrants spending some time there and our Police Department has really responded well to that and have made some headway and I just think they need to be recognized for responding to that, in tough times we've got some people using that for home use instead of using the bathrooms for things they shouldn't be doing and spending too much time in that area and it looks like we are beginning to get a handle on that, and I just wanted to let you to know they have responded to requests. The Convention Visitor's Bureau takes care of that and they have been concerned and it is just needs to be watched and they are doing a good job of that. I got a call this morning from a citizen that is expressing concern about the conditions of the restrooms at Swinford Park, and that is the reason I saw the Water Plant this morning, I ran down there this morning and they obviously by the time I got there had been cleaned up and all that type of thing and I talked to Clay a little bit and apparently if Clay knows there is a tournament or a lot of activity going on down there he will have staff members there. So I don't know if that was the case over the weekend if they didn't know or if it was a complaint that they just happened to catch at the end of the day or something but certainly I will call this person back and to make sure that whoever is running those tournaments that they communicate with us and when I inspected them this morning they were in very good shape.
Mr. Brandgard: Thank you.
Ms. Whicker: Kudos to the Parks Department due to the wonderful weather for the Aquatics Center, we had the record month of revenue for July and with some slower months with the economy earlier in the year we just really appreciate those days that it was very, very hot, high attendance, and attracting people from not just our County, but throughout the State. It is amazing that the surveys that they do and track people where they come from and the nice comments they have to say. There were a lot of positive comments and I just wanted to mention that. I know that Town Manager's not here but I told Wes about an opening or an applicant of someone who has expressed an interest on the Plan Commission and if you want to wait and discuss that for the next meeting, and I know I believe two on the Development Commission the openings as well. And I know those are appointments made by the Council and didn't know at this time if the Council wanted to entertain reviewing that resume that was received and an interest expressed at this time or if you wanted to wait for a different date.
Mr. Brandgard: I don't think normally we do resumes' in meetings but I think that was a person that I happened to have a chance meeting with and as it went along, come to find out she was a Democrat and I said how would you like to be on the Plan Commission? Since we had been without a Democrat representative for several years now, I had Rich get a hold of her and that was in his report this time. We do have an opening there that needs to be filled.
Mr. McPhail: Do you know Robin if Rich has met with her and if he explained the job and the meetings dates and that type of thing?
Mr. Brandgard: I don't know if he has or not.
Mr. Kirchoff: I think that would be the next step.
Mr. McPhail: Certainly had an impressive resume, but I'd just like to make sure that she is understands the commitment that she is making and certainly entertains that appointment.
Mr. Kirchoff: And which board it is she is considering.
Mr. Brandgard: It's the Plan Commission, but yes, and Rich also said it would be an appointment for the BZA also.
Mr. McPhail: I certainly would like to get that position filled.
Ms. Whicker: I know the Redevelopment Commission has a couple of vacancies too that we are responsible for appointing as well and so if we can keep that in mind.
Mr. McPhail: Rich did inform me that to we have openings on the Park IMPACT board and that we need a CPA, an Engineer I believe, and so I have submitted a name of a CPA for him and he is going to meet with that individual and go over the qualifications and see if that is one he is going to recommend. We do have a couple of other openings, I didn't realize.
Mr. Brandgard: If Rich has a good report we can go ahead and make that appointment. But I will say this from talking to her; she's really excited about the opportunity.
Mr. McPhail: Well good, that is refreshing.
Mr. Daniel: Have you went to the ordinance, do you want to do that or do you want me to do that.
Mr. Brandgard: I would ask you to do that.
ORDINANCES
Mr. Daniel: I have provided the Town as you know as a result of the State Legislature action, his last session regarding fire arms, requires most communities I am sure including Plainfield to revise any ordinances that they have dealing with firearms, and as a result of that we have revised our deadly weapons ordinance that we passed in 2009, I provided you a copy of that. I think that based upon the comments I got from Rich and other people and their concern about different areas of the Town, I think we have provided the Town with as much protection as the State Law will allow. They have really restricted the local Government as far as dealing with firearms. That is our proposal you don't have to act on that tonight, but if you do have questions, I'd be glad to answer them or whatever.
Mr. Brandgard: I appreciate the work you've done on that, and ask do we want to do anything with that tonight or just…
Mr. Kirchoff: Let's get this process started.
Mr. McPhail: I think so.
Mr. Kirchoff: Was there a number assigned to it?
Mr. Brandgard: There is not a number on it.
Mr. Bennett: I won't be able to look at the next number, I would suggest we just go without a number and assign it one at the next reading.
Mr. Kirchoff: I would move that we approve the first reading of the revised deadly weapon ordinance.
Ms. Whicker: Second.
Mr. Brandgard: I have a motion is second to approve the first reading of the first reading of the Town of Plainfield revision to the Deadly Weapons ordinance as presented this evening. If there is no further discussion, roll call votes please.
Mr. Bennett: Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
The Plainfield Town Council ordinance for the new deadly weapons first reading is approved.
Mr. Daniel: That is all I have.
Mr. Bennett: I just have one item Mr. President, and that is a copy of a budget ad that I gave to the Council members before tonight's meeting, this is simply to show you that we will be having a public hearing on September 26th, during the regular Town Council meeting of that date at 7:00, and then there is one correction on this ad that will be corrected before the ad goes into the newspaper and that will be that the adoption as long as the Council wants to move forward with adoption, that will be October 24th rather than October 10th. So we are on schedule for completing the budget process on time and again I want to thank the department heads for all of their efforts including all of their budgets together. That is all I have.
Mr. Brandgard: Thank you.
Mr. Gaddie: Question I have I noticed on my agenda we've got something for August 29th.
Mr. Kirchoff: It is a special call meeting that night.
Mr. Brandgard: I think that is the public hearing for the annexation.
Mr. Bennett: That is why we tabled…
Mr. Kirchoff: In fact what we needed to do is double check, we set it for 5:00, now will that work for you?
Ms. Whicker: That will be just fine.
Mr. Kirchoff: We just wanted to double check with you.
Ms. Whicker: So we have a special meeting for?
Mr. Kirchoff: Just to hear or to have the public hearing for this annexation.
Mr. Brandgard: The two annexations.
Mr. Kirchoff: That we tabled tonight.
Mr. McPhail: Ed that is the two annexations that was on item number 2 on the agenda that we tabled.
Mr. Kirchoff: And that is all that we will do that night.
COUNCIL COMMENTS
Mr. Brandgard: If there is nothing else to come before the Council I'd entertain a motion to sign the documents requiring signature and adjourn.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by aye, opposed, motion carried. Thank You.
