PLAINFIELD TOWN COUNCIL
JANUARY 23, 2012
Mr. Brandgard: The Plainfield Town Council meeting for Monday January 23, 2012 is now in session.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: I would like to ask everyone to rise for the Pledge of Allegiance.
Mr. Brandgard: We have several items on our consent agenda this evening:
1. Approval of minutes of the Town Council meeting of January 9, 2012.
2. Approval of Second Reading of Ordinances No. 01-2012: Jesse Rezoning to General Commercial.
3. Approval to appoint Deborah Lafata to the Plainfield Plan Commission for a term of 01/01/11 thru 12/31/14 and Mike Brouillard to the Plainfield Plan Commission for a term of 01/01/12 thru 12/31/15.
4. Approval of December 2012 monthly reports for IT, Department of Public Works and Plainfield Fire Territory.
5. Approval of Plainfield Fire Chief's, Transportation Director's and Parks and Recreation Director's reports dated January 20, 2012, Town Engineer's report dated January 21, 2012 and HR Director's report dated January 23, 2012.
6. Approval of the INDOT/LPA agreement between the Town and Indiana Department of Transportation establishing the Federal Funding for the CR600S/CR700E new roundabout intersection per the Transportation Director's report dated January 20, 2012.
7. Approval of Change Order's Number 69 thru 71 to the Gradex contract on US 40 Streetscape Project resulting in a total increase of $11,140.96 per the Transportation Director's report dated January 20, 2012.
8. Approval of an hourly rate general services contract with Albertson and Son Construction, Inc for preconstruction services associated with replacement of the Plainfield Police Department building roof in an amount not to exceed $15,000 per the Town Engineer's report dated January 21, 2012.
9. Approval to waive building permit fees for Plainfield Community School Corporation 2012 building projects per the Town Engineer's report dated January 21, 2012.
10. Approval of Change Order 1 to the contract with Industrial Painting Contractors in the amount of $35,500 including a time extension of 133 days for additional seam sealing and a new vent associated with the painting of the SR 267 water tower project, per the Town Engineer's report dated January 21, 2012.
11. Approval to release 972 Associates, LLC (J. Greg Allen and Assoc., Inc) from Performance Bond No. 5038462 in the amount of $6,280.00 for sidewalks and Vestal Road Access Drive Closure to the Vestal Road McDonalds restaurant per the Town Engineer's report dated January 21, 2012.
12. Approval to release 972 Associates, LLC (J. Greg Allen & Assoc., Inc.) from Performance Bond No. 5038461 in the amount of $127,000.00 for Water System extension along Vestal Road and US 40 in conjunction with the Vestal Road McDonalds restaurant per the Town Engineer's report dated January 21, 2012.
Mr. Brandgard: Do we have any changes or corrections to the consent agenda?
Ms. Whicker: I make a motion that we approve the consent agenda as read.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to approve the consent agenda as read, a roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for January 23, 2012 is adopted.
Mr. Brandgard: Thank you.
Mr. Brandgard: We have a bid award for Talon Creek.
Mr. Belcher: We have a recommendation, if you wouldn't mind, I would like to if possible for the record read into the record the revised bid amounts based on the total bid. That would sort of correct the record, not correct the record, but update the record from the bid night in December when we actually opened these bids. The numbers are different from what we had opened that night. Just to give each bidder essentially the total bid number as compared to what was read that night which was the base bid number. The only difference is that they are all exactly the same in terms of total amount of difference is $500,000.00, because there was a $500,000.00 continuance that every bidder had in the bid documents. JDH Contracting updated bid amount would be $2,870,250.00, Millennium Contractors updated bid amount would be $2,451,009.00, Poindexter Excavating $4,180,347.89, R.B. Jergens, $2,885,647.29, S&G Excavating $3,285,982.00, and Gradex $3,307,000.00, and then with the engineers estimate at $2,025,500.00. So as you can see the engineers estimate is the same number as the night of the bid, the only difference was that we read the total base bid for every contractor instead of the total bid. That gets the recommendation part of this that I put in my report, essentially the short version of this as we recommend not awarding the bid to any bidder and that we would like to take the project back to look at what the reasons for it being so much higher and even the lowest bid is so much higher than our estimate, and review how we are delivering the project and see if we can come up with a better way and possibly get this back into our estimated budget and also deliver it in a more effective way when it comes to handling the hazardous material at the site, we are not comfortable and I would recommend not awarding.
Mr. Kirchhoff: I would move that we would approve the committee's recommendation not to award the bids of the Talon Creek Project.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion is second to not award the bids based on the bid committees recommendation for the Talon Creek Project. All those in favor signify by aye, opposed, motion carried.
BUSINESS FROM THE FLOOR
Mr. Brandgard: We will go to business from the floor. We have Ian Osborne that wants to talk to us again about Fluoride.
Mr. Osborne: Thank you Council members. I have spoken on this topic before and I think the reason for me coming back is just not to increase my understanding and scope of what all is going on with this issue, but I think that there is some important ethical considerations when we consider this and it starts with the understanding that fluoride is in medicine, if it weren't the medicine then we couldn't expect to have results that we do, and medicine defined is any drug or remedy for use in treating, preventing, or alleviating the symptoms of disease, so therefore we have to really go by the AMA standards, especially when we are dosing a population with medicine. That is the issue of informed consent, and the municipality doesn't really give adverse side effects to fluoridation or provide any information, other than it is a treatment for dental care use, that is the only information that is provided, and there is not even a warning that says children 6 and under shouldn't receive fluoridated water because it can effect the way their bones form, we have seen that happen many of times. The mechanism of that, I don't want to get too technical right of the bat here, but the mechanism is that fluoride bonds itself to calcium and in bones which are always forming, it inhibits the re-outtake of calcium to the bone, so therefore you get more bone mass, but you also have more brittle bones, so the people that we are really trying to help with this policy, and I peg it right around 2 to 5% of the population, but we are really trying to help with this policy because it is the people who are not taking an active role in their child's dental care, or they themselves cannot afford dental treatments from dentist or by using a fluoridated toothpaste. So I really peg the population to be about 500 residents of the Town who we are trying to do this for. The real ethical consideration is that is that the people in the Town have not really given their consent because they haven't been informed to receive treatment, so then we get into the health effects of fluoridation and this includes a whole laundry list, you have probably heard the things like, fluoride is a conspiracy, and that may be true, but it might as well be. We see in children ages 9-13, the recommended daily dosage of sodium fluoride set forth by the American Dental Association, is roughly 2 mg per day. But due to the preparation of food using municipal water supplies throughout the Country, we see that in excess of about 4-6 mg a day. So therefore by adding more fluoride, I think we are at 1.2, I'm not real sure, I think the last report was in 2007, and actually it is unfortunate that Dr. Martinez Mere couldn't be with us tonight because she is a policy maker and she had hands on research experiencing and she is recommending a level of .7 and more standardization when it comes to adding fluoridation to the water supply. She did some things in Mexico where she studied adding fluoride to salt, I think that is a more ethical approach because we can all pretty much find an alternative means of receiving fluoridation whether or not we want it or not. That also comes down to the cost, because to remove fluoride from your home it costs in an excess of $1,000.00 to get a good fluoride filter and that is because fluoride the molecules is such smaller than water, so in terms of filtration it makes it very difficult, you have to get some pretty advanced systems to do that. A study published in the Pure of You of Public Health Dentistry in fall of 2008, they said the long term ethnicity of fluoride uses as a topic agent versus its internal use. The studies author Carol Clinch, the benefits of fluoride are mostly topical, while fluorisis is clearly more dependant on fluoride intake, and that comes from children drinking it, bathing in it, eating foods containing fluoride, and so when their teeth are forming, when they are still underneath the gums, then it is creating basically like these pours, these pockets of fluoride and it is really decreasing the strength in mineralization abilities of teeth and bones. Also within the young population, sodium fluoride is able to penetrate the still forming blood brain barrier carrying with it fluoride attracted metal such as led and aluminum causing wide spread neurological problems. It should be no surprise that within the introduction of this neurotoxin, the United States has the highest incidences of neurological and mental disorders in the World, and a rat studies titled Neurotoxicity of the Fluoride published in 1996, Chief author Phyllis Mullenix found that sodium fluoride creates a generic behavioral pattern of disruption indicative of a potential of motor dysfunction, IQ deficits and or learning disabilities in humans. Even in the 1944 New York State Department of Publics Health, they found that it increased the onset of puberty in young girls. So we are definitely seeing something that is indicative of a medicine here, and it needs to be taken more seriously. One of the issues that has really come to my attention because the reports on this, there hasn't been very many studies on this up until the 1990's, and up until the 1990's the effect of sodium fluoride on the pineal gland on humans wasn't known, what is now known is that the pineal gland is the largest soft tissue deposit area of sodium fluoride within humans. Sodium fluoride calcifies the pineal gland, limiting its function in the elimination of cancer causing free radicals in the body and the simple production of melatonin. Lower melatonin levels, though possibly not a cause or a relationship have long been associated with breast and prostate cancer. It is possible that lowered melatonin levels are the only indicator of a loss in the glands ability to destroy free radicals; this relationship appears to be supported by the University of Maryland Medical Center. I have done some research on breast cancer because there have been reports on melatonin and its relationship with breast cancer and it seems to indicate that when there is a lower melatonin level in the body we see higher incidences of breast cancer. It seems to indicate when there is lower melatonin levels in the body we see higher levels of breast cancer, so it kind of troubled me because I found that Iceland has the highest incidents of breast cancer, so why is that? So why is that? So they did some soil samples of Iceland and they found that they are consuming an exorbitant amount of fluoride, just because it is a volcanic ash which also contains fluoride, so that is why they don't fluoridate their water supply. Another issue is hypothyroidism. Where fluoride was actually used as a treatment to treat hyper thyroidism or overactive thyroid and that was a 4mg a day, so we could be in the best interest of public policy by preventing cavities. We could be creating hypothyroid or underactive thyroid. There is plenty of research to show that. The FDA has never approved sodium fluoride for public consumption even this past President Dr. Charles Gordon Hyde stating, “I'm appalled at the prospect of using water as a vehicle for drugs.” Fluoride is a corrosive poison that will create serious effects on a long range basis. Any attempt to use water this way is deplorable. Whether fluoridated or not, rates of tooth decay have steadily declined in the United States and Europe, with Europe actually having dental caries all the while not fluoridating the water supply. The University of Zurich's study examining a 50 year decline of dental caries described the success of daily topical sodium fluoride use and not that of water fluoridation, which is a topic I had brought up previously that topical is really the way to go. What we are trying to do is really minimize the effect of acids and sugars on the tooth enamel, so it really doesn't make sense to fluoridate the water and then only .01 percent of the fluoride only making it to the target which is the top of the teeth basically. So in conclusion is my firm belief that the fluoridation of Plainfield's water supply is not in the public's health interest, especially when its use has shown such detrimental side effects and without the public's knowledge or consent. As a resident of Plainfield and a recipient of this misguided public health policy I move the Town Council to reject the use of sodium fluoride within the municipal water supply and reallocate those funds to subsidized better dental health practices within our public school system, and actually vitamin D has shown more beneficial than sodium fluoride in preventing caries. You hear numbers of caries for instances of 40-60 percent, but there has actually been studies by just getting children to have adequate amounts of vitamin D, we can reduce that number to 85% reduction of dental caries. Do I have any questions or comments?
Mr. Brandgard: I think none that was a good presentation. I just want to ask Jason how much fluoride do we add, I mean if we did not add fluoride, how much natural fluoridation do we have in the water?
Mr. J. Castetter: We have 3 water treatment plant facilities, and out of three, two of them we do not add fluoride to, just natural occurring at .5, or .5 parts per million. We add one part to the Swinford Water Treatment Plant to bring it up to 1.5. It does vary depending on seasonal, but at the most it is 1.5.
Mr. Brandgard: Thank you.
Ms. Whicker: Mr. Osborne I thought of a comment while you had mentioned that the European had less dental caries, and I lived in Europe for approximately 2 years, and I was really surprised when I had some European friends come to visit me, they made their first visit to a dentist at age 25 where they had not received any dental services or had been to a dentist and they were all college graduates from a middle class and that just surprised me in the percentage of people that actually seek preventative dental care, and so I could see how maybe that would show less caries if they are not seeking out preventative dental treatment or going to the dentist, I wonder if that would show up.
Mr. Osborne: I think what I was really gauging that on, we have 5% of the population are below the poverty line, so I think everyone above that point they are going to seek out dental care either through health insurance and have the means and the knowledge to get fluoridated toothpaste to use it as a topical agent. Europe does fluoridate their salt so it all depends on salt intake, but then also through fluoridated salt it also remains in the mouth for much longer. We always focus on teeth when it comes to fluoride, we don't realize that you are not spitting that out afterwards, it is going through the system and it is gathering in the pineal gland and the bones and all these other, but you only hear about teeth, and the ADA has even said to try not to talk about the neurotoxic effects of fluoride just focus on the teeth, and that comes from their internal memorandum, and there is a reason for that. Beyond that it does have drug effects and we need to take a closer look at it.
Mr. Kirchoff: Your education is in what?
Mr. Osborne: I was a journalism major and I had several years of experience looking at studies dealing with fluorioxity.
Mr. Kirchoff: What do you do during the week?
Mr. Osborne: I am a copy writer.
Mr. Kirchoff: Thank you.
Mr. Osborne: Thank you.
Mr. Brandgard: It was interesting when we were asked to add fluoride to our water, because as you heard we have one plant that is not as high as the others, I talked to the dentists who are in Town at the time, they all were affirmative and said yes we really need to do this. So we wanted to get their opinion tonight too, and Dr. Johnson agreed to come in. We appreciate you being here.
Mr. Johnson: I appreciate you having me here. There is always a lot to be said on dentistry and it is always changing constantly. You can make a case about dental alloys too, there is going to be mercury in alloys, and that has been around for years, and there is probably many up here many in this crowd that have dental alloys in their mouth right now. My former colleague Dr. Harper, who I have seen for several years, 93 years old still pretty healthy and has a lot of alloys in the mouth. So when we take this in consideration, I assume you know too much exercise for maybe a guy like me that is not in great shape like I used to be, maybe detrimental to my health also, so I think there is a cause and effect for everything and you kind of have to weigh this out. Not to listen to me about it, we did bring Dr. Domenick Zero here from the IU School of Dentistry today to speak with us and he is much more an expert on it than I am, and this is his forte and I will read you a little bit about Dr. Zero. He holds position of Associate Dean for Research, Director for the Oral Health Research Institute; he is professor and chair of the Department of Preventive and Community Dentistry at Indiana University School of Dentistry, Dr. Zero previously held the position of Associate Director of Research and Associate Professor of Oral Sciences at Eastman Dental Center in Rochester, New York, and Professor of Dentistry at the University of Rochester. After receiving his Dental Degree from Georgetown University in Washington D.C. in 1975, Dr. Zero completed a General Dentistry Residency at Eastman Dental Center and then three year research fellowship leading to a Master's Degree from the University of Rochester in 1979. As a principal investigator he has received research grants from the National Institute of Health and Private Industry, Dr. Zero has lectured extensively as an advised speaker throughout the Country and abroad as well as recognized for his expertise in the field of cari-ology which is decay, and in the use of inside carry models. In 1996 he assumed the Presidency of the Cari-ology Research Group of the International Association for Dental Research. From 1999 to 2001, he served as the elected member of European Organization for Caries Research and Advisory Board. He has also served as Chair and Vice Chair for the American Dental Association Council on Scientific Affairs as a member of the Dental Product Panel and of the Food and Drug Administration Medical Device Advisory Committee, and is a member of the Center for Disease Control, and Prevention of Expert Panel on School Based Dental Sealant Programs, so as you can see not only am I proud to be at IU alone, but I am proud to have somebody like that working at our Dental School with us tonight.
Mr. Brandgard: Thank you.
Mr. Zero: Thank you for that wonderful introduction, I forgot you were talking about me for a second that was very nice. I do appreciate the opportunity to be before this group. I also want to express Dr. Martinez' apology, she really asked me to pinch hit here tonight on fairly short notice because she came down with an illness and really couldn't be here. She really wanted to be here because this is a very important topic for her as it is for me as well. I do have actually quite a bit of experience in the area of fluoride, I actually my funding from MIH was to study fluoride and I had about 6 years of funding from MIH, I also do a lot of testing of fluoride products for various companies like Proctor and Gamble, and other various companies around the world. It is an area I feel I have expertise and I am happy to speak to you about it. (inaudible, away from mic.) this is actually Dr. Martinez' presentation so I will take you through it, if you can click on the first slide and then, again I do appreciate this opportunity to address this group. So the support for water fluoridation has been reviewed many times over the years by many independent bodies, and basically the charge of Centers of Disease Control is basically to protect the public health and after extensive reviews, they basically feel that water fluoridation is one of the ten great public health achievements of the 20th Century, that is a pretty strong statement, it is not a trivial statement that I would this statement and single out water fluoridation, it has a very effective public health measure and a great impact on the population. This area has also been looked at by 5 Surgeon Generals, and they all have supported and encouraged communities to fluoridate their water, this has not changed over a very long period of time, these are the most recent Surgeon Generals that have supported this, in this case physicians. I think it is very important to keep in mind, and we even learn some more about this, fluoride in water is actually a natural thing. Fluoride is an element in the earths crust and it is released into our water supply naturally, it is just released at different levels, and so if we look at Indiana of the 488 Indiana water systems without the fluoridation, there area actually 488 systems that are operate fluoridated around Indiana. In Indiana there were 91 communities with public health water systems serving approximately over 300,000 Hoosiers that contained naturally occurring fluoride, in other words as you have natural occurring fluoride here there are other communities as well that have this naturally occurring in the water supply. There are also 26 school systems that still fluoridate their water because the areas are not fluoridated. So there is a pretty broad presence of water fluoridation in Indiana already. It is a naturally occurring element, it is actually thirteen most common, and most flouri editors used in the United States are used produced from a phosphate rock, so it is basically taking what is naturally found in the earth and using an extraction of that to fluoridate water supports. Sodium fluorite occurring naturally as a mineral is in the form of vilimaite, I probably didn't say that right because I am not familiar with that term to be honest with you, I am not a mineralalogist that is a new term for me as well. It is naturally found in water sources, in small but traceable amounts, it is also found naturally in foods such as meat, fish, and eggs, tea, so if you are having a tea you are actually getting a little extra dose of fluoride everyday. There is no difference in the way the our bodies metabolize fluoride regardless of the source, so whether it is sodium fluoride or naturally in the water supply, our body doesn't really make a distinction, it just sees it as fluoride and it deals with it accordingly. There are new recommendations now actually that water fluoride levels should be optimal for fluoride levels should be 0.7. This recommendation came out very recently after an expert body again reviewed all the data on fluoride in terms of its ethnicity effectiveness to prevent tooth decay as well as its safety. They decided to reduce it to a level that is actually recommended in most southern parts of the country. Years ago there used to be a big difference intake based on where you live, now with air conditioning and acclimatizing environments that we live in, there is really no difference in water consumption. Pretty much people consume about the same amount of water, so basically adjusting the water level down to what it is found in the south basically or what was recommended in the southern part of the country, which is 0.7; I think the recommendation for Indiana is actually, it was 0.9 given our latitude. So the recommendation now, that is actually the lowest concentration range, a recent data did not did not show a convincing relationship between liquid intake, and that is what I just explained, there is no need for different recommendations of water fluoridation in different temperature zones. So tooth decay reduction, on initial studies in community water fluoridation, 50-60% reduction, more recent estimates are lower in fact, so I am giving you the occurring evidence, I'm not selling the old evidence, and the reason for this is in fact when these studies were initially done fluoride toothpaste weren't used at all, and now fluoride toothpaste and other forms of fluoride are more common, dentists apply fluoride, we use fluoride toothpaste, so the actual benefit is lower but it is still there, it still represents an average probably a surface per individual around the country. I want to make a very important point, although we think about water fluoridation as a systemic thing where we ingest it, the benefit of water fluoridation is its topical effect on teeth, added effects it benefits our entire lifetime. So we get the benefit of fluoride topically after our teeth are formed throughout our lifetime. So if you take water fluoridation away, even for individuals who are getting regular dental care and have access to other sources of fluoride, you are removing one source of fluoride that is providing some benefit to you. So you will see an increase in caries if you do remove it from the water supply. Here is sort of the clinical consequences of what it looks like when you have a nice healthy mouth, well now we are seeing between 18 and 60% of children with completely healthy amounts with no cavities, as a matter of fact I actually in the clinic this morning examining a dental students father who the dental student was seeing as a patient and he had absolutely no cavities, he had none, he was about 45 years old, and he has no cavities, and he has been exposed to water fluoridation his whole life, he has been using a fluoride toothpaste just once a day, but that was enough in his case to give him complete protection from tooth decay. We do not want to see this, this is a devastating problem for children, and now water fluoridation in of itself will not prevent all of this but it does help and it does reduce the consequences that we see from poor diets and poor hygiene. It is also very effective economically for every dollar spent on community water fluoridation there is a $38.00 saving in costs. In these days, there is not a lot of money in the system; every dollar we can save for prevention is well invested for our country. So for your review, the risk and benefits that this was conducted by the Department of Health and Human Services, there is no evidence linking fluoride to cancer and other systemic diseases, now I have to say that these bodies look at all the evidence, they don't cherry pick one study, this study, or that study, they look at the whole body of scientific evidence and this is the conclusion they reach from looking at all the evidence including the most current evidence and this is the conclusion they reach. There has also been expert committees and systematic reviews, again this statement is evidence does not support an association between water fluoridation and any adverse health effect or systemic disorder, again these are the scientist looking at this, they really do not have a, I'm going to say a horse in this race, these are people who can be objective, who are trained scientists and again this is the conclusion they reach. If it was another conclusion to reach they would reach another conclusion, because they don't have invested interest in this, they are scientists, they are trying to get after the truth and they are all in agreement, all the bodies that have looked at this. In times of the ethics, of course the word ethics was used today, what is the ethics of community fluoridation? In June 2002, the American Society of, I think that should be medicine and ethics and partnership with the CDC and Human Health Services convinced a major conference entitled the public health in the law of the 21st Century, more than 500 individuals from all 50 states attended, these were the conclusions for water fluoridation. Fluoride is a naturally present in all water; community water fluoridation consists of the addition of fluoride to adjust the natural fluoride concentration of a communities water supply at a level recommended for optimal health. Fluoridation is not mass medication since it is naturally occurring. The key to inflammation of water fluoridation in public systems is to educate the public as well as the legislatures and that is basically why I am here to try to give you the evidence as I understand it. It exists in a long history of proof in ethicacy and safety of fluoridation which is especially an important tool for those with greater risk for tooth decay, as its benefits extend to all of the populations. Although children in need get more benefit, the whole population gets a benefit. The consequences of oral health policies do not take full advantage of scientific knowledge and tools or are frightened and tentative population. Millions of children without the benefits of fluoride and costly remediation of dental disease, so basically we shouldn't be responsible with any scare tactics, the evidence are very strong scientifically, the intent is the greater good of our society for millions of children and there is a cost involved if we decrease water fluoridation. That is basically my presentation and I am really happy to answer any questions.
Mr. Brandgard: Thank you and I want to express our thanks for you coming out this evening.
Mr. McPhail: I do have one question, you said that the recent recommendation was that .7 parts per million, has that been widely publicized?
Mr. Zero: Yes it has been publicized in the public health communities and it is not being implemented as of yet, it is just a recommendation it is not a change in the law of the land or anything, it is just a recommendation based on this scientific evidence.
Mr. Kirchoff: What was the numbers you gave us earlier Jason?
Mr. J. Castetter: (inaudible, not in mic)
Mr. Brandgard: Is that only at the plant that we add, and the other two plants are naturally? What were they again?
Mr. J. Castetter: .5 at the natural curing plants, Swinford is the only one we have .5.
Mr. Brandgard: I think at this point I am going to take a look at this and talk with Jason, we are not really adding that much, what would the effects be if we didn't add any? I think we'd still, I don't think it would change the numbers a whole lot.
Mr. J. Castetter: I think maybe you are asking the cost of the product we use?
Mr. Brandgard: No, the numbers.
Mr. J. Castetter: No, you wouldn't see a great deal of influence with the numbers, it is going to be .5, that is what our wells are naturally occurring. I have recently seen the .7 come up, like you had mentioned, it is not mandatory yet or whether it will or not to get to that .7, but we have always tried to hold below the secondary containment level which is 2.
Mr. McPhail: I certainly wouldn't want us to make any changes at this point and time until we see those recommendations and obviously I wouldn't want to see us produce water to our citizens below the recommended level.
Mr. Brandgard: My father-in-law lived to be 95, and he never had a cavity until he was 85, if I remember correctly, and he ingested Plainfield water all of that time, and I know I moved here from another area so I haven't used Plainfield water all my life, my kids certainly have, and they have very little incidents of teeth, and overall people in Plainfield tend to live pretty long. I think a lot of it is it is the natural fluoride that is in the water, where we are not adding that much to it to augment it other than the fact to try to level it between the plants.
Ms. Whicker: I currently see trends of people drinking bottled water and filtering their water, such as reverse osmosis in new houses that are being built, and I would hate to reduce the level, because sometimes perhaps the only fluoride water the kids are getting is the school water or when they are at a friends house, a lot of times they are drinking the bottled water so it would be interesting to see the percentage of water that actually does come from tap versus bottled water. I would not want to look at changing it or lowering it.
Mr. Gaddie: I think he said no matter what filter system you use, it is a small molecule or whatever you call it, it is so small that it goes on through, I don't know.
Mr. J. Castetter: I don't check for fluoride at home, but at the water treatment plants and when the water is leaving the plants systems it is monitored everyday. It is in our annual reports every year; we are required to give that information. Whatever the Council decides I will participate.
Mr. Brandgard: Like I say where I am at, I do not particularly want to change but I want to have some discussion and some of the other guys of what the effect would be if we did this, only from the standpoint is the less our guys have to deal with adding things to the water or maintaining the plants the better, but we did not add fluoride until 15 years ago I think, when the State came to us and asked us to augment what we are putting in there because it had dropped from some of the new wells and apparently it has come back up.
Mr. Osborne: I believe one of the crucial differences is that the natural occurring fluoride, because we are using the term just fluoride and that is pretty inaccurate, because the stuff we are adding to the water is sodium fluoride, it is corrosive industrial by product, whereas the calcium fluoride that is coming from the limestone beds, that is naturally occurring and fairly benign because it is not going to attach to calcium in the bones if it already has a calcium attachment to it, so I just wanted to make that point.
Mr. Brandgard: Thank you, Jason do you know what we are adding, is it the sodium?
Mr. J. Castetter: (inaudible not at the mic)
Mr. Brandgard: Like I say at this time we are not going to change what we are doing, but we at least myself I will continue to look at it. I appreciate you coming in with it, it was a interesting education process I think and again Renea talked about the bottled water, at home you started using bottled water because it was the reverse osmosis water because it made better coffee and that kind of gravitated to just grabbing a bottle as we leave so we were drinking an awful lot of the bottled water, and we made it a concerted effort to drink a lot more tap water than we have been drinking because not only do you not get the fluoride, but you don't get the other minerals that is in the water that you need. I think issues with bottled water we don't realize.
Mr. Gaddie: Since we got Dr. Johnson there, does he have any more comments to make?
Mr. Johnson: Just take in consideration when I was in dental school, which was a few years ago, but it was one part per million which was what I think the Town has been trying to do, one part per million, and maybe the studies are going to .7 because of, and make sure we understand that, there are more children using fluoride toothpaste at this time, there are more children maybe seeing the dentist, and for those children that aren't able to see those dentist, I know there are some school programs, and I also know I am a volunteer at the Kingsway Care Center and it is no pay, virtually no pay, it is according to income. That is all volunteered by dentists in Hendricks County and so there are opportunities there for children to get some care. If there are children in our community that need care and can't afford it I would be more than happy to see them in my office at no charge.
Mr. Brandgard: Thank you. It maybe if the new level is .7 we can drop from the 1 to .7, which would decrease the amount, we will have to look at that, and we will let you know what we decide, and Dr. Johnson thank you again for coming in. I think we also have Kim Harvey.
Mr. D. Osborne: My name is Darryl Osborne, I'm a resident of Guilford Township, not Plainfield, but I do use Plainfield Town water, I would just like to recommend, you have had the dental professor come in here, I would suggest perhaps you also contact the Oncology Department at IU, I think they would be happy to share their thoughts on the effects of fluoride on the body, and perhaps even some other science within the University. It is just a suggestion, the more information you gather to make a good decision for your Town I think would be appropriate.
Mr. Brandgard: I agree. Again we have Kim Harvey with Angels and Doves.
Ms. Harvey: Hi, Kim Harvey, co-founder of Angels and Doves in Indianapolis, Indiana. Angels and Doves is a nation wide anti bullying program. I am also the founder and owner of Live Music Indiana, and I am actually celebrating 13 years this month in the music business. I am here tonight to present to you the final proposal to hold the Angel Ride here in Hendricks County and the Angel Ride is a very large fund raiser that I am planning to hold to raise money to benefit Angels and Doves so that I can go to schools and speak to children nation wide and to teach them about bullying and to help children to from committing suicide due to bullying. When I came up with the idea, I spoke with Harley Davidson here in Plainfield and they very graciously offered there land for me to hold this event. It is a music concert, again I have been in the music business for 13 years so I do have experience in this, and tonight I have Terry Riley from Harley Davidson with me and I have Becky Harris from the Convention Bureau with me, so if you have questions for them they are here too. Unfortunately this did not print out, so I just need to go to the second page of the power point presentation, does everyone have a copy of the power point? I put it in alphabetical order just for easy referencing and I put two subjects per page, so the first subject to discuss is the bands. Obviously the bands for the event cannot be determined until the event has been confirmed by Plainfield Town Council. When you hire national acts to play for a show, it requires a 50% deposit in order to keep them on hold for a show, but I did talk to one of my agents, and I have the bands on hold right now, I have Brett Michaels from the band Poison, this is a very popular fellow, if you don't know him, he is actually performing at the Super bowl next week, he also was the winner of Donald Trumps, Celebrity Apprentice two years ago, and his band I would say is more family oriented than many bands out there. I also have Vince Neal from Motley Crew on hold and again this is a very popular bands that would attract many age ranges and many demographics, I have the band LA Guns and Kip Winger both on hold, they are all 80's rock bands, and 80's rock bands tend to be a bit more family oriented than a heavy metal and of course deaf metal and things that we are seeing more of today, I don't really deal in that kind of music and never have. One agent luckily had all four of these bands on his roster and like I said they are currently on hold. Number 2 is, yes there will be alcohol, it is a concert and I don't think there is anything wrong with alcohol being served at this event. I have talked to Monarch Beverage they are out of Indianapolis, I have worked with them for about 14 years now, and they carry beverages like Coors, MGD, a typically those two beer companies are the sponsors of events like this, and the sponsors enable their to be money paid for the bands, so many times their deposit money is the money that pays for the bands to come in and play. The licensing is held by the caterer, I have spoken to Primo, and Mary Ann is getting back with me and I have also talked to Spectrum which is previously Crystal Catering, they are the ones that hold the liquor license along with Monarch Beverage, and their bartenders come in and they are the ones that pour the alcohol and sell it, they have then pay us a percentage of the beer sales so Live Music Indiana, Angels and Doves, Harley Davidson, none of us actually have anything to do with the alcohol but we all when I get to the I's for insurance, we all will have additional riders on the day of the show to show who was actually selling the alcohol and that they have the permits and licensing for that. EMS, I was asked to provide ambulance services for the event obviously and I did call several, I chose Seals, I spoke to Randy Seals, the owner of the company, he suggested that I have one ambulance, our expected attendance is 10,000, he suggested one ambulance with two paramedics, it was then suggested to me that we use a golf cart which obviously that is a very good idea, so they have offered to bring a golf cart as well. There is a site plan which we will look at in just a moment. The staging is actually on the pavement area at Harley Davidson, and the EMS truck, we plan to be parked on the south end of the stage which is a convenient location where most everybody in the event can see the ambulance as well as have immediate exposure to the street. The Fire Department I believe that Ken has a proposal for you; it is not something that I have seen yet. Insurance, my insurance for the event will be provided to Live Music Indiana by NSI, which is a division of West Vend Insurance, my agent is ISU Underwood Insurance in Lafayette, Indiana. I have the amounts which was requested of me by the Town of Plainfield, I also have the Town of Plainfield with their address to be added on my rider, as I mentioned before the alcohol will be covered by Monarch Beverage, and by whichever catering service we decide to use. Parking, parking has been of course in question and an issue and rightfully so. It has been a real task for me to deal with the parking issue and to be resourceful and creative, and to reach out to many; many people but we did it. Indy Park and Ride has offered one thousand spaces at the airport for us to use, all of the hotels on the Harley side together have 1,123 car spaces or if we have motorcycles parking two to a space, we have 2,200 motorcycle spaces. We will go back to this in just a moment. Indy Logistics, he very kindly offered his whole parking lot, he speculates that there is 300 spaces. Fastenal has offered his whole parking lot, Chateau Thomas has offered at least 100 spaces, Harley Davidson inside the event will have enough parking for 102 cars, or if we double park the motorcycles around 254 bike spaces. Metropolis has offered 500-600 spaces, and then we spoke about parking along Clarks Creek Road behind Harley Davidson, there's a lot of grassy area there that is just about enough property for the cars to park what I am calling vertically, if you are driving down Clarks Creek and you take a sharp right, you would be parking vertically in the grassy area. Nobody seems to know who owns that property or if somebody does, please tell me, but at the meetings that I have had no one is really sure, I did a lot of investigation, I googled, I did try to reach out to Joe Williamson that name was given to me, I don't know his whereabouts because I did find his telephone number, I did find his home address, the phone number is disconnected, I found his son.
Mr. Brandgard: I just want to say, Kent is that the property of the Convention Visitor Bureaus owns?
Ms. Harvey: They say they don't.
Mr. Brandgard: Is that on the east side?
Ms. Harvey: It is on the west side, it is right behind Harley Davidson, right along the road, that is why I am saying, it is not a big patch of property, it is just what I would call shadow land, it is just enough land to park a car before the woods.
Mr. McPhail: Which side of Clarks Creek, on the east side of Clarks Creek Road?
Ms. Harvey: No, on the west side, I am sorry it is on the east side of the road, but it is on the west side of the woods, it is just a small patch of land that sits on the east side of Clarks Creek Road before the woods starts.
Mr. McPhail: Behind the Holiday Inn?
Ms. Harvey: Yes.
Mr. McPhail: That does belong to Joe Williamson.
Ms. Harvey: Well I can't find him. So what I am suggesting is I have got a really defined organized plan for parking and I plan to use that space, and if he doesn't like it, we will clean it up, we will take care of it, I've done everything in my power to try and find him and his son, but that is part of my plan to use that for parking. There is also a patch of land, about 2 acres next to Subway, and I am waiting to hear back from Dora on that, the Hampton Inn has offered their 10 acres behind their hotel, and you can fit 172 cars per acre, so with all of those spaces added up it comes close to 5,000 parking spaces. Now with the event and speculating that there would be approximately 10,000 people in attendance, we know that two people are going to come on a motorcycle or two people are going to come in a car and for every motorcycle that comes to the event lessens the need for every car parking spaces as well, so I feel that we have more than enough parking, and if there are rainy conditions the day before or two days before, I still feel that we have enough hard surface parking that will enable us to have the event without any problems. I have been working with Captain Carrie Weber since I think September when I first came out to Plainfield and talked to Harley Davidson, Carrie was present the first meeting as was Becky Harris, we have all been working on this for all of these months, and she has been wonderful to work with. She offered to me that she would have 12 officers on duty to handle the traffic at all intersections as well as at the site that she would handle any criminal activity if there is any, and that they would oversee everyone's safety and that their intension is to produce a successful, safe event. Port-a-lets, I have chosen Indy portables, out of Indianapolis which is a division of Gordon Plumbing and based on their recommendation for 10,000 people there would be 100 stalls, 4 of them would be handicapped and there would be 10 hand washing sinks, they provide all of the toilet paper and all of the paper towels as well. Security, for additional security, I have chosen, I'm sorry that is ESG, that is a misprint, Noland and Protection Plus, at this point, I have pinpointed Nolan as my preference, they have come back with a great proposal they seem to really know what they are doing, and they have 10-15 security people on hold, he felt that I didn't need anymore than that I needed anymore than that with the twelve officers, however I can get more if we need it and in addition to having this security, Harley Davidson and I will probably have a total of at least 100 volunteers through Live Music Indiana and through Harley, and through Riders that will assist us with additional if you want to call it bouncers, security, trash control, crowd control, things like that. The additional security people will be used in the areas of carding for alcohol, for traffic flow, and crowd control. I plan to have a flagger at the entrance of every business from Subway to Cracker Barrel to Chateau Thomas Winery, to Speedway Gas Station, at every business back in that cult-de-sac on the day of the event so that if they don't want people parking there, or people are going in to eat, we got somebody right there in authority at the entrance of every business so that nobody will be going in and using up their spaces where in their business if they are not supposed to be going in there. Security fencing, will be put up totally around the Harley Davidson property and it is being placed by Harley Davidson and at their expense, and we haven't decided exactly where all of the fencing will be, but it is a great feature of this event to know that the fencing will be around it and that people will have to come in at a designated area and leave at a designated area. Shelter, I have been asked to try and find shelter for all of the attendees in case of in climate weather, meaning a severe thunderstorm or a tornado warning that would give us little to no notice, now generally we seem to have terrific weather alerts in the State of Indiana and we have radar, we have meteorologists, we are able to watch for the weather the week before the event as well as if sirens to go off, or we saw in climate weather coming we have probably a 45 minute at least to an hour window where we can start preparing evacuation and taking people out of the situation, so what I have done is, I first checked with Harley Davidson and we feel that there is at least enough room for 1,000 people with all of the buildings that they own on their property to get 1,000 people to immediate shelter right away. Next would be the hotels that are surrounding the area. I have sent out two emails to every hotel that is back on that cult-de-sac area, one email was even sent again today to give the opportunity to say no to this plan or to say anything that they wanted to say to it, so the email basically stated two different times that we are looking for their blessing, we are looking for their awareness, or that we are looking for their acknowledgement that if we have a sudden situation that we have to look for shelter for people will they have open doors and of course they will. The mall is nearby, I spoke with OPUS today, I spoke with a lot of people today, people are busy they don't always return phone calls so I have been waiting, I called everybody again today, and I spoke to Opus, I have a call into Mann Properties, Indy Logistics, Duke Property, Cassidy Turley, and all of these people have expressed great interest and great concern, a lot of the buildings have been leased already, but I do have people like OPUS, very interested in the concert, very excited about it, and telling me that they will keep their eyes open and will help us in anyway that they can, and as it gets closer to the event for me to reach out to them again, but as the days go by, if they can accommodate us for any shelter needs that we need, they are more than willing to do that depending on who is leasing the space, what kind of tenant it is and kind of putting things into place to help us out. Shuttle service, I have chosen Cavallo Bus Lines and Durham School Services, both companies have buses that I can use for the full day and night to transport people, the buses from Cavallo hold 56 people per bus and Durham they use school buses which is terrific and they hold 50 people, one of the ideas that I did have as far as shelter goes the fact that Durham is a school bus company, we all feel pretty safe with our kids on school buses, and if in fact there is a situation where we find that we need immediate shelter or need additional shelter, that is another opportunity, because both bus services are going to pretty much be on call for me that day, we are not sure if we need 2 buses or 50 buses, so if in fact we needed to have additional buses come, and be there not only for shelter but to shuttle people out of the situation, I feel that both shuttle companies would be very beneficial in that as well. These shuttle companies will be able to help take people to and from the airport for parking, and to the mall and to the various locations for parking as well. The site plan I know you all have a site plan and I have a very large site plan, but I think we can pass on that right now and continue the presentation. The staging, I've used Indy Pro Audio always in the past, out of Indianapolis, they have been in business for many, many years, and I have a complete contract from them, they would be putting up one main stage which is a stage large enough for large enough for national acts, it is a 40X40 stage and a side stage for other bands. They provide the staging, the sound, the lights, the generators, and the crew, they will have the permit from the State of Indiana, although I do already have the information from the State of Indiana in my information right here, and his telephone number and his letter that states that we are not obligated to find shelter for people at a concert, but I just wanted to have that in writing from the State just so we have that on file. He also stated that somebody from his office would meet me at the site and go over it and know exactly where the staging was and Indy pro Audio will actually have a permit from the State of Indiana for the staging. Thanks to Harley Davidson, they have this beautiful site plan done to scale, very well done, it shows where everything will be, and like I said I have a larger plan with me tonight and as we add or make changes we have the site plan to work from for the Fire Department, for the Police Department, and for EMS.
Ms. Whicker: While you are on the site plan, I don't mean to interrupt right now, but where do they envision the fencing to be?
Ms. Harvey: Well we are going to speak about that, but obviously on the north side of the property between Harley Davidson and the hotel, along the east side of the property along the road, it will come up through the parking lot at some point, we have to determine that, but that is on the property, then in the front on Cambridge Way, then along the entrance where people would actually enter the festival and then coming back out again, the drive in and all along Cambridge Way over towards Chateau Thomas.
Ms. Whicker: So the green space and the vendor space is all inside?
Ms. Harvey: All inside, yes. There will be two tents on the property, there will be a VIP tent where people will be able to buy a ticket at a higher price to be in the VIP tent, there will be catering and they will be able to meet the bands and just have some nicer opportunities by having a VIP ticket. I ordered the tents that actually have the walls and they are the window paned walls, they are very attractive, very nice, and they protect from the weather and actually the two tents would offer some shelter too. The other tent would be in the front of the property, kind of like the family area in the green space towards Cambridge Way where the vendors would all be. Instead of having individual vendor tents, the tent company suggested to do one tent, I thought it was great idea, and then all of the vendors are under one tent, so I chose that. Tent fabric is certified to meet the NFPA701 Fire Code, I don't know what that means, but I believe them. The tickets to the event obviously cannot be sold until we are confirmed with the Town of Plainfield, at that time they will be sold on two websites and I just did a very successful show at Hard Rock Café in Indianapolis on New Year's Eve, and all of our tickets were sold through the website and it was tremendous, it was great, people printed out their tickets, brought them in, everybody was on a list so it worked beautifully. Also when the tickets go on sale that will on a daily basis all a head count of what we can expect for the festival, because on a daily basis I will know exactly how many tickets are sold, I will know how many hotel rooms have been purchased, I will know at what hotel, and I will know if the people coming in are on bikes or in cars, so that will help tremendously. Vendors, the food vendors will sign up with the Indiana Board of Health, their application will be available on the website for them to fill out and email back directly to the Board of Health and Devin Brennan is the contact for Hendricks County, he is the one who is working with me and he is the one that explained the alcohol and catering and the insurance to me. Permits, fill in here as I mentioned before is the Assistant Director, Indiana Department of Homeland Security, Division of Fire and Safety, and they are the ones that come out and inspect the site and he so far has said I have covered all of my bases so far, but somebody from his department would come out and check it, and then of course the Town of Plainfield. So that completes everything that I have so far, but I am sure you have questions.
Mr. Brandgard: Just as a, especially since it seems to turn up in the news at least everyday or two or week, relative to the tragedy at the State Fair, we'd want to make sure that the stages that you have meet the codes that are in place, I think essentially by the State and that they have been inspected.
Ms. Harvey: Lonnie Lagel, his department is the one that definitely checks out Indy Pro Audio, and gives them their permit.
Mr. Brandgard: You know on the weather front, if you see a flair up of
storms which can happen that time of year, you will notify people and turn it off until whatever is coming…
Ms. Harvey: We will stop immediately, it won't be like the State Fair, and I know I shouldn't speak and have an opinion but I have too, I am very surprised that that show was not stopped, I have been in this business 13 years, I am shocked that that show was not stopped and that people were just told to hang on. It was a bad call.
Mr. Brandgard: Ok, we just don't want a bad call, any more than you do.
Ms. Harvey: Absolutely not.
Ms. Whicker: The EMS, at Seals ambulance has volunteered for that?
Ms. Harvey: No, I am paying for it.
Ms. Whicker: And the BLS truck?
Ms. Harvey: Yes.
Ms. Whicker: Ok and I didn't know you said you were waiting on information from the Fire Department?
Ms. Harvey: He said he had it for me.
Mr. Brandgard: I saw it Ken came in with a piece of paper tonight.
Mr. Foster: Ken Foster, I am the Fire Marshall for the Plainfield Fire Territory. I just want to say that Ms. Harvey has been very helpful and cooperative answered all of our questions with fire safety and emergency vehicle access, the one remaining issue that we have not come to a resolution as the proposal includes 1 BLS ambulance with two EMT's and 2 Paramedics on a golf cart. We have a computer algorithms that we use to determine how many patients we expect to see with 10,000 guests over a 10 hour period in May in Indiana, and we expect that to be between 16 and 22 patients, not all of those are going to require transports, but if you would have too, that is 8-11 transports and we feel that at least two ambulances would be necessary to accommodate that number of transports to avoid having to bring in Plainfield ambulances unnecessarily, because they are already busy covering the Town.
Ms. Harvey: Fair enough, we can certainly get another one.
Mr. Brandgard: Ken you will give that to her in an email or writing? Very good, thank you.
Ms. Whicker: I know you have received information from the Police Chief, the twelve officers and that is that the cost to the Angels and Doves or how are you…
Ms. Harvey: That is a good question, maybe you can tell me. I was not sure if there was a cost or not and I had actually emailed Carrie back and asked about that, maybe she didn't get the email.
Ms. Whicker: I just wasn't sure.
Mr. Mitny: Chief Mitny, Plainfield Police Department, to answer your question, when we were in the meetings, Captain Weber did advise Ms. Harvey what the going rate was for the officers and she might not have been clear with that because we were talking about that after the meeting and that would be a cost that we would expect Angels and Doves to pick up, because we can't supply that much manpower and still cover the street.
Mr. Kirchoff: So in essence they are off duty officers.
Mr. Mitny: Yes they would be off duty officers, and we might even have to bring someone else to make sure we keep our manpower where it needs to be.
Ms. Harvey: I thought that when they gave me the price on that, I thought it meant that there would be 12 that would be there and then if I needed additional officers that would be the price for the additional ones, so that was my mistake. So yes I do have the cost on that.
Ms. Whicker: I know that in the past, going through budgets in the departments and I know we have had one of the Presidential Candidates come into the Town and when it does use a lot of the Human Resources, it really does effect the budgeting of the departments and we look at them so closely and they are very skeletal.
Ms. Harvey: Sure, that would be something that we would pay for.
Mr. McPhail: I am certainly not an expert on crowds and crowd control and that type of thing, but I am taking a look at the site plan, and we are talking about two stages, two tents, 170 cars parked on that lot, where are you going to put 10,000 people?
Ms. Harvey: Have you been over to Harley, or would you like to meet me there? The property is gigantic; it will actually hold 16,000 people.
Mr. McPhail: Is that right?
Ms. Harvey: Yes, it is quite large.
Mr. Kirchoff: I'm not an expert either, I've been over there to look at that and I have real concerns about it. The two questions I would have is how did you pick this site, and how did you pick this day? This is Mother's Day weekend.
Ms. Harvey: I can tell you both, I picked this site, because when I decided to have this fundraiser I started calling various Harley Davidson Dealerships and various people that I thought might have interest in the project. When I called and spoke to Terry Riley he had great interest in it. You know Harley Davidson Dealerships do concerts a lot, and out of State, many of them have very big properties and very big parking lots and areas for big stages, so in the State of Florida and in southern States it is quite common for them to have concerts, and I am sure that is what Terry was thinking. So he said why you don't come in and lets talk about it, I presented it, it worked out beautifully. When I saw the land, I knew that it was ok, I've been working with Live Nation and Verizon Wireless Music Center my whole 13 years and I can tell by looking, I know the plat of land is big enough and I know that when we were in our last meeting it was mentioned that the land could hold 16,000 people, so I was glad that I chose 10,000 because I know that I got enough land for the tents. Mother's Day weekend, I chose actually May 6th, originally, but I based my weekends on concerts based on Murat and concerts, Verizon Wireless Music Center and concerts, it was the only open weekend, and quite frankly I know we are talking about weather, but as far as weather windows go, it is one of the safest times of the year and one of the least humid times of year, and as far as Mother's day, I know it won't hurt the crowd that is coming in.
Mr. Kirchoff: I'm not worried about the crowd; I'm worried about the impact on the neighborhood, the impact on the area, if I want to take my family out to dinner that night in that area.
Ms. Harvey: To Cracker Barrel or The Coachman?
Mr. Kirchoff: I mean if there is going to be 10,000 people I can't believe that I am going to try to fight the crowd on the night…
Ms. Harvey: Where would you be fighting the crowd other than that cult-de-sac?
Mr. Kirchoff: That is what I am talking about?
Ms. Harvey: But that Coachman and Cracker Barrel, those are two restaurants out of every restaurant in Plainfield; I'm just trying to figure out, I don't want it to be a problem, so I am just trying to talk through it.
Mr. Kirchoff: To me, I'm concerned about the location and the date.
Ms. Harvey: It is the date before Mother's Day.
Mr. Carlucci: On one point, I did get a hold of our insurance agency for the Town; they provided me with what I should request in terms of a rider and that type of thing. Kim has said that they will do that, at some point I will have to have that before the event. I have been involved in this not in the very beginning but pretty close, and I am still troubled by the fact that there is 10,000 people in that area if you get those numbers. The concern of moving people around in that area, some of the places I know they will be shuttling the people here and there, but one of the warehouses she is talking about is on Stafford Road and Perry Road on the northwest corner, that is a long way from the site. I'm concerned about the number of people in that small of an area.
Mr. Brandgard: If I understand right this is stand up, it is not seated.
Ms. Harvey: Right, it is an outdoor concert. It is like a chili cook-off downtown Indianapolis, or it is like Rib fest Downtown, Indianapolis, it is an outdoor event where families will come, some children will come, it is walking, mingling, its eating, it is enjoying music and being outside in the weather.
Mr. Kirchoff: And your hours again are what?
Ms. Harvey: 2:00 PM. Until 11:00 PM.
Ms. Whicker: There are shuttles from the Indy Park Ride and Fly?
Ms. Harvey: Yes.
Ms. Whicker: Is that where the school buses will be going back and forth?
Ms. Harvey: They will be going anyplace that anybody wanted to park or go, at any of those locations that I showed, yes, we will have shuttles available all of the time all day to take people to and from so that we can keep cars from going in and out. That is why speaking about Clarks Creek Road, I want this to be simple and easy, if cars are driving into that location, we want cars to go one way, it would be one way, we talked with the Police Department about this, cars will be coming in and one way circling around and going out Clarks Creek Road all just one way. We want people to park as they come in that is why I want flag people at the entrance of every business there so that they are not allowed to go into Cracker Barrel unless they are actually going there to eat, but they would be positioned ok the first batch of cars are parking at the Subway land, and then Clarks Creek land and then this land and that land, of course like I said we will know how many people are staying at the hotels, that could be a very large percentage of the people coming in who have hotel rooms who are already parked, they are going to be walking, so we could easily have a thousand people or more that are already parked and walking, we will fill up the land there, once it is full, people won't be allowed to circle in that area, they will have to park and shuttle, so it is not like the traffic is going to get clogged up back in there, there is no more parking left, they are going to directed to one of the other lots.
Mr. Bennett: Ms. Harvey how are you going to be able to communicate this, you are going to spread out as Rich said, you are going to be spread out all over several miles, at least 2 ½ miles from this location, the location that Rich mentioned is at least a 1 1/2, Indy Park Ride and Fly is probably over 3 miles from this location, how are you going to communicate and coordinate 100 volunteers?
Ms. Harvey: I don't think that is so hard to do.
Mr. Bennett: Are they going to have radios?
Ms. Harvey: Absolutely and on the website, all of the parking locations will be listed on there, the mileage from the event will be right there, the shuttle services, everything will be on there for people to know. So if I park at Metropolis I am going to know when I am going to be picked up and I am going to know the different time that I am going to be able to come back from stage number 1?
Ms. Harvey: It won't be that specific, no, because…
Mr. Bennett: I could be sitting at Metropolis waiting for a shuttle and not know when it is going to come?
Ms. Harvey: That is correct.
Mr. Bennett: I also know that Rich has talked with our insurance agent as he has said and I believe one of the requirements that we are going to need is we are going to need insurance to cover every vendor and every supplier that you have.
Ms. Harvey: Oh sure, yes.
Mr. Bennett: Ok.
Ms. Harvey: That has already been requested from everybody.
Mr. Bennett: The other thing is that I think that there is legislation going through the legislature right now for new inspection regulations on stages, are you aware of that?
Ms. Harvey: Yes, definitely.
Mr. Bennett: Thank you.
Mr. Brandgard: I think when Kim came in before we gave her a laundry list of things she needed to accomplish, I think by she has accomplished those with probably a little bit more. I still have a hard time getting a handle on 10,000 people, but that area is pretty large.
Ms. Harvey: I will say that there may not be 10,000 people, I mean I would love for there to be 10,000 people there, there may be only 3,000 people, but I would rather hope for 10,000 and speculate, than underestimate, there may not be 10,000 people, it is a first time event, the economy is down, there may not be.
Ms. Whicker: I know last time you were here and I think the question came from Rich, maybe about on the agreements with the other companies as far as using their parking lots and whether you can have someone flagging trying to keep the people out, I just don't know, I saw that you had the list of people where you were, but do you have the written agreements with them that you can use the, I didn't even know Chateau Thomas had 100 parking lots.
Ms. Harvey: Yes, I have an email from Sheila. So everyone that is listed in here, I have emails from everybody of course or I wouldn't have put it in writing, and then for the other businesses that are back in that area, like Steak ‘n Shake and McDonald's and Speedway, I have not gone to them yet, I thought it was premature to go to those people until if we decide and then I can go to them and have a copy of the event my telephone number, what we are doing, if they want to be involved in anyway at all, they may want to be a sponsor they may be really excited and want to be a part of it. If they don't then that is when I will offer to have a flag person at the entrance and give them the option for us to pay for somebody to be there, let them make that final determination, but I want them to be happy, I don't want people overtaking their parking, so they will know, they will know way ahead of time and be able to make their decision.
Mr. Brandgard: I am going to turn to Chief Mitny, does this plan seem to work that will keep the road open so that you have access to the businesses that people want to get there get out?
Mr. Mitny: As we were talking about it we are going to plan for the worst and my big concern with the area as we have all talked and Ms. Harvey knows 10,000 people and the traffic down there that is a fairly, to me, a congested area for that with that much pedestrian traffic and vehicle traffic. The way the area is configured, we did talk about turning Cambridge into one way and bring it back around to Clarks Creek Road then we need to use the stop light there at Clarks Creek and Hadley to Perry. If we do get the full, we get good weather, and she has a good turnout, in my opinion it will be challenging, we have never handled an event this large, but I think we can keep the traffic flowing, but we are just going to have to wait and see, that is my big concern is the area and the amount of people and how many are going to be there at any given time as you talk about the first time you didn't think that people would stay for the whole day, looking at your headliners, I think they will come and they will want to stay and enjoy all of the music, and everything that you have to offer. My best guess is it is going to be very challenging, we would do our best, but I think it will probably bring some issues, no matter how you flag, we've even had this with the Fourth of July, when people try to park wherever they can find a parking space. I grew up around the Indianapolis Motor Speedway, I can throw a rock and hit the third car, and it was a challenge to keep people out of our drive and out of our yard.
Ms. Whicker: For a comparison on our Fourth of July event, of course that is not in and out traffic in one evening but it is pretty much one time fireworks shot, how many people approximately in attendance would you say, I'm just thinking of the different exits and the way the traffics moved, approximately how many people is that?
Mr. Mitny: There again I wish we could have better estimate, but on a really good Fourth of July we figure we have about 3,000 people in that large area, there again traffic, well the parking is the biggest issue because until Hummel Park built the parking on the back side, it was really a challenge, its let up a little bit, but if it is a nice warm night and no chance of weather it is still kind of a challenge for us. I could be off, it could be 5,000 people down there, I am trying to judge that crowd, because there again it is spread out over such a large area.
Ms. Harvey: You know, I have an idea, since these people the only way they can buy a ticket is through my website, that is the only way, they can't buy it on Ticketmaster, they can't go someplace and buy the ticket, well as the ticket sales are coming in, again not to be redundant, but we are going to know how many hotel rooms are sold and how many people are filling up those hotels, actually what the ticket sales as I am getting the tickets coming in and lets say it is the 2,000th ticket, we could designate where they have to park and tell them with this ticket you will be parking at Indianapolis Airport or with this ticket you will be parking at Metropolis because we will know what is filled up, that would be a really good way to at least try to handle this internally before it happens. It can be done.
Mr. McPhail: Are you saying that all of your tickets are pre-sold and you are not selling tickets at the gate?
Ms. Harvey: We will sell tickets at the gate, but most of them will be presold.
Mr. Gaddie: Charge more for the ticket when you park close.
Ms. Harvey: Charge more for the day of the show ticket.
Mr. Bennett: The key to that is the enforcement, as I could buy the ticket online and so then it comes down not only noting on the ticket where you are supposed to park, but the enforcement of it.
Ms. Harvey: That is true, and obviously we are not going to be able to go to the fine line of doing that, but it is a way of trying to offset the confusion of this and the not knowing, for as many people that will break the rules, twice as many will follow the rules, so sure we are going to have people that don't abide by it, but we will have just as many that will. It would be a good way to try and do it, this is your designated parking, and it is worth a shot.
Mr. Brandgard: I don't normally do this, but Ian do you have a comment?
Mr. Osborne: I just want to know if there is a pedestrian walkway between the walkways and the site; I'm pretty familiar with the area?
Mr. Brandgard: Yes, some of those.
Mr. Osborne: Also, if alcohol, what the limits would be on alcohol because it is a 10 hour event, and people can consume a lot of alcohol in that time and we don't want them driving around Plainfield streets being unfamiliar with the area, I just wanted to put those points out there.
Ms. Harvey: That is absolutely true, we don't want anyone drinking and driving, that is why we want to fill up your hotel rooms.
Mr. Kirchoff: My 25 words or less, great topic, great cause, wrong location, wrong site, and a long day. I wish there was some way we could work with you to find a better date and a better place to do it. I really support what you are trying to do; I just say you've got the wrong place and the wrong date.
Ms. Harvey: Now I need the people that who are for me. I'm a very positive person, got go through the positive, who is for me.
Mr. Kirchoff: I'm for you.
Ms. Harvey: No, who is for my date, and who is for the whole thing?
Mr. Brandgard: Like I've said I have a lot of reservations over that 10,000 number, but at the same time, with the location and the disruption of business, but if the businesses are on board with you.
Ms. Harvey: Cracker Barrel is already on board; they have already called me from Lebanon, Tennessee and already have sent me an in kind donation, so they are very for it. The Coachman is for it, Chateau Thomas is for it.
Ms. Whicker: I worked for many causes and worked on many committees to get walkers, and to raise money for all kinds of research in the medical field, and I appreciate your positive approach to have 10,000 people, I personally know, a lot of people when you are working with volunteers or you are working an event that you are unknown of how many people will show up, you will have to set your sites high it is a first time event and I do know that bullying is an issue that isn't addressed as it probably should be around the nation, that is why it is on the front covers of magazines too, so I do see that. I would think that some of the businesses might appreciate the traffic, the hotels would appreciate the influx and being a first time event, it really is unknown and if we work it out through the Fire Department and the Police and they've done the study, how many would they need, we have a safe place for them to go if there is a thunderstorm or something coming. I say we should be able to provide the opportunity, and the sad thing is, not everyone has a mom to celebrate Mother's day, so it is not always a conflict for everyone, and if they are bless them if they do have one.
Ms. Harvey: Thank you.
Mr. Brandgard: Kent?
Mr. McPhail: I am just having a difficult time focusing on that site and that many people there, I know she has told me a whole 15,000, but it is not something I am accustomed too, believe me I wouldn't go to this concert, because I don't enjoy that type of thing, because I don't want to be around that many people and particularly in that type of situation, so not having experienced that, I'm having difficulty, can we, believe me I support your cause, I particularly support Harley and the fact that they support these things around different areas, if this site will work, I just want to make sure that we don't have them in here that puts a bad flashing up on our community.
Ms. Harvey: Neither do I, because then it would reflect badly on everyone.
Mr. McPhail: And that is not good, I can't visualize that many people on that site, even coming in and out I can't visualize it. I'm certainly not the expert. We have a community here that we want to support different events and different activities, but I would just say if this event is approved, I want to make sure that we've got plenty of Police protection and plenty of people there controlling crowds and that type of thing, kind of a zero tolerance thing, if people are getting out of hand I want them out of there, I don't want our community to have a black eye over an event like this and yet believe me I didn't recognize any of the names of the bands because that is not my thing, but certainly our community deserves an opportunity to try it, I just want to make sure that we have covered every base that we can. The site worries me, but…
Ms. Harvey: Would you like to meet me there? I would love to meet you there so I could sort of walk you around and show you.
Mr. McPhail: I am very familiar with the site.
Mr. Brandgard: Just a comment, that is Harley Davidson property and if this doesn't work, it is going to cause them more problems than anybody else.
Mr. Riley: Terry Riley from Indy West Harley Davidson, here in Plainfield. Essentially we are in agreement as the primary business involved in this plan to date, we also had some concerns that are being addressed in a positive way by the planning that has been going on, we also want to thank the Town Council for the great questions and concerns that have been brought up to date, if something were to go bad, ours is the primary business that is going to get associated with that, so no one wants it to go smoothly and to be done effectively more than Indy West Harley Davidson does. On the same token, we represent motorcyclist who are very charitable and generous, and actually I think Kim has been far too humble in that she is bringing in many motorcyclists from all around the State of Indiana, she is reaching out to other dealerships, Harley and non-Harley alike to ask them to get involved in her cause and to come to Plainfield and to come to our property for the benefit of her charity. Obviously there is an impact locally and we understand that and we will do everything within our ability, power, and resources to make it a safe event, family friendly event and one that succeeds from a charitable standpoint. I go to the site everyday, I will be going back there in a little while and with it being an outdoor concert with lawn chairs and that type of event, there is an awful lot of green space that is there. Honestly we have never had 10,000 people at Indy West Harley Davidson at one time, but we have had well over 3,000 at that location at one time, with vehicles and without as much planning and control that Kim is talking about doing. This could be a step up from there, but it being the first year through, we definitely want to plan for the maximum and be prepared if those numbers do come to reality.
Mr. Brandgard: Thank you.
Ms. Whicker: I personally think in my head there is the Greek Fest, there's the Italian Fest, there is different types of events where the Jazz Fest, where Indianapolis is more familiar of the Broad Ripple, a very small area with very limited parking and a lot of people, and the same type of atmosphere, it could be family, lots of food, there could be alcohol, there is a lot of people and I am sure they will handle security as well.
Mr. Brandgard: Ed?
Mr. Gaddie: Just about what everybody said, I don't think there would be 10,000 people at the same time, 5,000 would be a lot, but coming and going, just realizing 5,000 people there, they said Harley has had 3,000 there, which is a lot of them was motorcycles and that takes up less spaces to park, maybe 3 to a parking space, and I'm thinking I wouldn't want to do this, it is beyond me being responsible for this, but I think she's going out getting all of the research that she needs and getting everything lined up, but I think like Bill said, you might go down there, you know I don't go to the 500 up there in Speedway when it is the 500 time, so people that will know in the Town will know that they want to go in there, but she said the Coachman and Cracker Barrel there will be nobody parking in there other than their customers coming in and out, well Cracker Barrel gets all of the meals, breakfast on weekends, but I'm not against it, I just glad I am not the one proposing it. But she has done some good research, and covered a lot, she's working with the Town, the Police Department, and Fire Department.
Ms. Harvey: Thank you.
Mr. James: I've done a little research, and the green space is about 1.8 acres and the amphitheatre at Hummel Park, it is about 1 acre and they say their maximum capacity is 1,500, and then the lawn at the White River in Indianapolis, it is about 2 acres and they say their maximum capacity is about 8,000 people just for comparison.
Mr. Brandgard: Thank you. So with that I would entertain a motion to allow Kim to proceed for the concert and I think if we do that motion with regular updates to us of where she is at in her planning and also ticket sales.
Ms. Whicker: I will make a motion to accept the proposal by Kim Harvey for Angels and Doves Concert to be held on the property of Indy West Harley Davidson in Plainfield on the date of May 12th, day before Mother's Day, with the information that she has provided and awaiting further information as planning proceeds.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to allow Kim Harvey to proceed with the proposed concerts to support Angels and Doves at the Indy West Harley Davidson facility to promote anti bullying and also to keep us informed as her planning goes or changes to your plans and also the ticket sales. You may every two weeks get in touch with Rich, or more if required.
Ms. Harvey: Weekly would be fine.
Mr. Brandgard: Again if there is no further discussion all those in favor signify by aye, opposed, motion carried.
Ms. Harvey: Thank you very much.
Mr. Brandgard: Understand that we are counting on you to perform and not create any major issues.
Is there any other business from the floor?
TOWN MANAGER'S REPORT
Mr. Brandgard: Town Manager's report.
Mr. Carlucci: In your materials was a proposal for the Communications Manager for the Town of Plainfield, we are not requesting that this be a full time position, but a half time position, at approximately $2,300.00 a month, and the person we have in mind has worked for the Town for quite some time, and that is Tony Perona, and I believe he is here tonight, you have a list of items, which some of these items he is already doing for the Town, which is the Waterline and the annual report, we really want to expand this more to other areas of the Town and all departments to get out our good news of the Town of Plainfield in a more comprehensive way than we have done in the past. In addition, we would like to use as suggested by Mr. Kirchoff, there is a lot more ways to communicate these days, and we are not using, we have some of that, but we don't have a lot of it. Tony is here tonight and I don't know Tony if you want to make any comments at all?
Mr. Perona: The only thing that I want to say is that I will do my best to make sure that Plainfield has a positive image in the media and that there is a lot of different media these days and I will do my best to get the word out.
Mr. Carlucci: If the Council is open to this idea, what I would like to do is give this information to the Town Attorney to put together a contract and bring that back to you at a future meeting.
Mr. Kirchoff: So in essence you are more talking of contractual relationship rather than a part time position.
Mr. Carlucci: Yes, contractual.
Mr. Brandgard: Consent.
Mr. Carlucci: Thank you very much.
Mr. Brandgard: We will go to staff reports. Chief Mitny, Chief Russell, Joe, Bill, Jason, Ron, Clay.
Mr. Chafin: In my report there is a brief line in there, if you all remember last year the Optimist Club gave us a large amount of money and we placed it in a non-reverting account, and we used it for various expenses out at the Al and Jan Barker Sports Complex, this year when we did the non-reverting funds in the budget, we did not include the roll over of the balance of that into this years budget and then speaking with Wes, he mentioned that we need to do a resolution to make that formal. I got with him too late for this particular meeting, but wanted to ask you that we have spoken with the Optimist Club there is a soccer goal that needs to be replaced and they said to go ahead and use those funds to do that, we designated those funds to do that and I just wanted to get your consent or approval to do that prior to making that resolution and then once that money is transferred over in that process we will pay for it out of that fund.
Mr. Kirchoff: Have you ordered it?
Mr. Chafin: No.
Mr. Kirchoff: Probably by the time you get it and you get a bill we can have it done.
Mr. Chafin: It will be close for the spring season, they are registering for soccer, and Saturday is the last registration day so it is coming right up.
Mr. Daniel: You will need a motion on that but you may have Mr. Chafin give you the language for that, I don't know what the name of that fund is but to help them out with the language Clay.
Mr. Kirchoff: Do we really if we won't be paying for it for till after the resolution.
Mr. Chafin: We are moving the balance in the Optimist Equipment Non-reverting Fund, from 2011 to 2012, and then utilizing a portion of that money to buy a soccer goal.
Mr. Bennett: Yes, you are basically appropriating funds that he didn't originally ask for.
Mr. Daniel: So it will be a budget item after you do that then.
Mr. Kirchoff: So once we get the resolution we should be good to go.
Mr. Bennett: Yes.
Mr. Brandgard: Consent to bring it to resolution.
Mr. Chafin: That is all I have.
Mr. Brandgard: Tim, Don.
Mr. McGillem: I have a couple of things; I guess the first thing is an update on Stafford Road bridge project that I told you was going to start today that didn't start today. I think it will create less problems if we don't do it and it creates more problems down the line. Basically the reason it didn't start, I was told today that the contractor has not been able to get down the temporary pavement marking because of the weather limitations on the thing. So they have asked to be able to go ahead, and then County asked me today if we had any problems which I told them that we didn't, rather than them using temporary pavement tape markings to use the traffic control tubes that are mounted in the pavement and it creates the lanes for the construction markings. So essentially they are going to go to that and right now they are scheduling with us to get started next Monday and that they would be getting their advance signage up, I think they are supposed to go up tomorrow. So that is the reason for that delay. The other item, I had a call a couple of weeks ago from Bill at the Friends area, and he was asking if we could extend the no parking along the east side of East Street, south of 40 all the way along the street there. Rich and I have talked, there is very few people that ever park there, however this summer that is going to be the location for the Farmer's Market, anyway that is what he had indicated and he had asked that we could extend, we have no parking along the east side of East Street, north of Buchannan for a couple hundred feet. I don't see a problems with it, they have provided a letter, I asked them to provide a letter requesting that, and they have done so, so I guess we are just looking for Councils consent to create no parking along the east side there.
Mr. Brandgard: Consent.
Ms. Whicker: Are there businesses right there by 40?
Mr. McGillem: There are businesses on the west side along 40 and there is parking.
Ms. Whicker: Is there parking there for those businesses.
Mr. Kirchoff: On the west side.
Mr. McGillem: On the west side, they don't park on the east side.
Ms. Whicker: That would be too close to the intersection anyway.
Mr. McPhail: It really isn't wide enough for parking on both sides anyways.
Mr. Brandgard: Consent.
Mr. McGillem: Ok, we will go forward.
Mr. Brandgard: Relative to the Stafford Road bridge, keeping the school informed of details?
Mr. McGillem: Yes, I have been in touch with Steve and I told him I would keep him up to date with it, so he is aware of it. He is aware that there won't be a closure until around the middle of March, and it is limited to 3 weeks 21 days closure associated with it, the majority of the work they will be able to get done with keeping one lane in each direction.
Ms. Whicker: One thing that would be helpful because I make that route daily and I think Jason does too, we usually follow each other, but it would be helpful I know Mr. Dayhuff is with the school bus, but the way they have their bus circling out and exiting on Stafford, if in the meantime they can somehow allow them through the back of the building to exit on Longfellow instead of Stafford, that would help, but I don't think Steve would, he communicates with the school bus route, so possibly maybe the principal Mr. Goldsberry, for having them consider a different route because there is a lot of traffic there where we had the walkers not wanting to cross on Stafford, but temporarily allowing that exit through Longfellow instead of Stafford, that would eliminate a lot of traffic in the morning from 7:00 to 8:00.
Mr. Kirchoff: Don is INDOT going to communicate with the businesses in the area?
Mr. McGillem: It's not INDOT, it is County.
Mr. Kirchoff: With Marsh and the banks and everybody down there and forewarn them this is coming or are we going to do that.
Mr. McGillem: They are going to put up advanced signs which they haven't' got up yet.
Mr. Kirchoff: Well communication with the businesses would be a real plus I'd think.
Mr. McGillem: I will suggest that they get in touch with them. It would be good too if Brenda would get in touch with County and get the details out in the paper.
Mr. Carlucci: If they are hesitant to putting something out in a timely manor, we will just do it ourselves.
Mr. Kirchoff: Yes.
Ms. Whicker: Especially for those places that have appointments, you know if someone is late then they are going to have to circle back around.
Mr. McGillem: I think the closure; the restrictions are going to affect people, but essentially if you maintain one lane in each direction. When the closure occurs it is going to be the biggest problem, like I say we can stay up with the project inspector, the County, Steve Maxwell is over the bridge and he is very good about coordinating things with us just like the change on the use of the tubular tubes today, before they went ahead and told the contractor it was ok to do so this morning.
Mr. Brandgard: Good, thank you, I don't think I missed anybody.
Mr. Brandgard: Kent, Old business?
Mr. McPhail: Mr. President I have just have one item and it may be a senior moment on my part, but a couple of meetings ago I mentioned the fact that it might be good for us to look into business license for businesses in Town and I don't know if we took any action.
Ms. Whicker: I think was someone going to be looking into it.
Mr. McPhail: I think Joe was going to look into it, but I am not sure where we went with it.
Mr. Brandgard: I think he has some correspondence from Steve Cook, or at least I saw something from him.
Mr. McPhail: Yes he did.
Mr. James: I did do a little research; it was in my December report that was at the first Town Council meeting. There was about 8 communities in Indiana that I found that do require a business license. Indianapolis requires one, and they have them for several businesses ranging from adult entertainment, massage parlor, food vendor, and ticket scalper, they are prices range from $57.00 to $377.00. Bloomington was similar to Indianapolis; there range was $25.00 to $500.00. Anderson requires one for daycare, night club, carnival, taxi, restaurant, and their range was $5.00 to $100.00 and Gary requires them for dry cleaner, gas pump, pawn shop, hotel, and a used auto dealership, there range was $25.00 to $100.00. South Bend required them for vendors, contractors, liquor sales, taxis. Evansville required them for horse buggy, and contractor just to name a few, and Chicago requires them, they have a long list and then they have a list of excluded businesses, vehicle repair and expeditor, whatever that is, massage parlor, junk yard, daycare, and Merrillville was the only Indianapolis community that required them for all businesses and they charged a flat rate of $50.00 a year.
Ms. Whicker: How would they determine the different rates as far as $5.00 and $500.00?
Mr. James: It was for the business or the use.
Mr. Kirchoff: Was it based on the number of employees?
Mr. Bennett: I've heard of it both ways.
Mr. McPhail: I'd prefer it to be simple fee for any type of business, in a simple process so that know who is doing business in the Town.
Mr. Brandgard: I think there are, who is doing business and what kind? I think from a Fire Departments standpoint, I think they would like to know what is in the building when they go in.
Mr. McPhail: We did get the communication from the Communication Department that is supporting that fact because…
Mr. Kirchoff: Joe then they assess that annually or just when they come in and sign up for businesses?
Mr. James: Merrillville was per year.
Mr. Kirchoff: That is my concern.
Mr. James: Yes one time fee.
Mr. McPhail: That is all I'm looking for is a one time fee just so we know they are here.
Mr. James: We could do a data base, then we know who to contact, we know what the use, we can determine if that use is permitted, get that address based on the zoning.
Mr. Kirchoff: It raises a question, it seems every time I walk in a business and since I spend so much time on the no smoking policy, is there anybody that gives a new business the thing that goes on the front of their door that says we could do those types of things if we have anything in particular.
Mr. James: Zoning we do, what we call a new business packet.
Mr. Kirchoff: You do now?
Mr. James: Yes, like I dropped one off at O'Reilly Auto Parts today, and met the manager.
Mr. Kirchoff: Did that include that decal about no smoking?
Mr. James: No, it is just zoning related issues.
Mr. Kirchoff: That is a good idea.
Mr. McPhail: I've passed several of them out at the Chamber.
Mr. Kirchoff: I think that is more a municipality function than a Chamber function, but if we do something like that is welcome to the community and here is some things we think you need to know about and again in my efforts, I can walk in there and go how do we make sure the new businesses have that new decal and know that that ordinance is in existence?
Mr. James: It would be a good place to start.
Mr. Brandgard: I know the last time we did that we took a lot of flack because of the $25.00 charge for it, again I don't want anything that is going to be…
Mr. McPhail: I wouldn't think $25.00 would be unreasonable, a one time fee, and have a simple application.
Mr. Brandgard: I think for the public safety side, if they know what is in the business.
Mr. Kirchoff: I think we need to explain that we are not doing it just to collect a fee, but we are doing it for communications and fire.
Ms. Whicker: And as we get into using alternative media forms of communication if we have current email addresses that is another way of being able to provide these businesses with important they need to know in the community.
Mr. McPhail: I would suggest that we ask Joe to come back with a proposal at the next meeting.
Ms. Whicker: I don't think that we would want to have it more than $25.00.
Mr. James: I will get together with the Police Chief, Fire Chief, Communications and we will come up with something.
Mr. McPhail: That is the only old business I have.
Mr. Brandgard: New business.
Mr. McPhail: I just have a couple of quick things, one may not be quick, I know at one time that we had considered a remote reading of the water meters and I was going through some old files recently and ran into that and just wondered if Jason and Bill have done anymore work on that?
Mr. Brandgard: To give you an answer we have had several discussions over where that is going, I think Jason can give you the best update of what we are thinking at the moment.
Mr. J. Castetter: I think where we stand now, I think we all agree that this is the direction we need to go, we have a couple of vendors that are interested in creating a pilot program for us, we have a couple of places we would like to look at doing that with. I haven't brought that to you, it is still in discussions even though we've talked about it prior five or six years now, so I think it is coming to ahead now, I think the time is good and as soon as I get in contact with those vendors and get something put together and present it to you to see if we would want to go that way.
Mr. Brandgard: The other part of it is, we are beginning to need to start our replacement program for the water meter facility, and it kind of coincides.
Mr. McPhail: Thank you, I appreciate that. The other item I received a phone call today from a resident that is having a lot of difficulty with barking dogs from his neighbor. I honestly didn't give him an answer at all, I don't know, he has been to the Police Department, he has been to the Animal Control, and apparently these dogs are barking day and night, do we have any type of ordinance or any way to enforce that?
Mr. Brandgard: Yes we do.
Mr. Carlucci: Yes we do and they will enforce that ordinance.
Mr. Brandgard: It works on the dog in the neighborhood behind ours. They used to go back there quite often when people come back from Florida.
Mr. McPhail: Will you find that ordinance for me, and do we have an ordinance that regulates a number of dogs a house has?
Mr. Carlucci: That is in the same ordinance.
Mr. McPhail: If you could get me a copy of that, I will make sure to get that to him and see if we can help him out.
Mr. James: That is the animal control ordinance and it does discuss if a nuisance is being created, and you can't have more than three cats and dogs combined.
Mr. McPhail: Can you get me a copy of that and I will see if we can help him out. I can understand how annoying that is, thank you, that is all I have.
Mr. Carlucci: As part of the Super Bowl, which we won't be spectators, we are going to put some banners up on Perry Road and towards Metropolis, we didn't spend a lot, but this is the banner. So these banners are going to go up, and we only got 14, and the idea was when the Super Bowl was over that we would auction these at the annual Chamber Dinner and the proceeds of those banners will go to Miracle Field.
Mr. Kirchoff: You're talking about the Chamber Auction.
Mr. Carlucci: Chamber Auction. There is just one other item, we probably won't
Mr. McPhail: I might add to Rich's comments, I know Brad has worked pretty hard with the Super Bowl Committee and that banner design has been approved by the NFL and there are only a few sites that will be able to use that type of banner.
Mr. Kirchoff: Rich can you tell us about our designation, are we not the Hendricks County?
Mr. Carlucci: Yes we are, we are on the west side, Metropolis is the only west side official Super Bowl site. My understanding they are going to have shuttles going downtown.
Mr. DuBois: I can fill you in on this; Metropolis is the only Super Celebration Site in Hendricks County. The closest we are going to have is going to be Greenwood I believe is designated and also Zionsville, Westfield, and I believe Fishers, so we are pretty fortunate to be the proximity of the airport, hotels, and everything, we anticipate a lot of people in this area in the next couple of weeks. Those banners will be pretty neat up there, so hopefully we sell them all and do well.
Mr. Kirchoff: Can you give us the date again of the Chamber Auction?
Mr. DuBois: The Chamber Auction is February 25th I believe, I believe a live auction rather than a silent auction.
Mr. McPhail: There will be shuttle buses running from Metropolis to downtown. I know they are running Friday and Saturday, I volunteered to be a bus host.
Mr. Brandgard: We have one resolution, number 2012-02, Caymus Real Property Tax Abatement.
Mr. McPhail: I move we approve.
Mr. Kirchoff: Second.
Mr. Brandgard: Motion is second to approve resolution number 2012-02 the Caymus Real Property Tax Abatement, if there is no further discussion roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council resolution 2012-02 is adopted.
Mr. Brandgard: Thank you.
Mr. Brandgard: Anything else to come before us, if not I entertain a motion
Mr. Carlucci: (inaudible)
Mr. Brandgard: For the Redevelopment Commission we have two openings, I would like to ask the Council to consider appointing Kent and Bill to fill those openings.
Ms. Whicker: We have three Council members on the Redevelopment Commission?
Mr. McPhail: Yes.
Mr. Brandgard: Even if I can appoint them I'd like to have a motion.
Mr. McPhail: So move.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion is second to appoint Kent McPhail and Bill Kirchoff to the Plainfield Redevelopment Commission, if there is not further discussion all those in favor signify by aye, opposed, motion carried. Thank you.