Mr. Brandgard: Plainfield Town Council meeting for Monday January 9, 2012 is now in session.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: I would like to ask everyone to rise for the Pledge of Allegiance.
CONSENT AGENDA
Mr. Brandgard: We do have a few items on the consent agenda this evening.
1. Approval of minutes of the Town Council meeting of December 21, 2011.
2. Approval of the third and final reading of ordinance no. 14-2011, an ordinance amending ordinance no. 21-2002 rezoning Marketplace Plan Unit Development.
3. Approval of the December 2011 monthly reports for Town Engineer, Plainfield Police Department, Utilities Department, Utilities, Department Planning and Zoning, and Plainfield Town Court.
4. Approval of the Fire Chief's report dated January 5, 2012, Town Engineer's, Park and Recreation Directors, and Transportation Directors reports dated January 6, 2012, and HR Directors report dated January 9, 2012.
5. Approval of 300,000 gallons per day of water and sewer capacity from the proposed trivet commercial building which is planned for lot 4 of Stone Creek Commercial Park Belleville, Indiana, subject to any connection fees yet due in compliance with Plainfield construction standards per the Town Engineers report dated January 6, 2012.
6. Approval to appoint Jennifer Smith to the Hendricks County Convention and Visitors Bureau for calendar years 2012 and 2013.
Are there any changes or additions to the consent agenda?
Mr. Kirchoff: I move we approve as read.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to approve the consent agenda as read, if there is no further discussion roll call vote please.
Mr. Carlucci: Mr. McPhail- yes
Ms. Whicker- yes, except no on item number 2.
Mr. Kirchoff- yes
Mr. Gaddie- yes
Mr. Brandgard- yes
Five ayes, one opposed with one omission.
Mr. Brandgard: Thank you.
BID AWARD:
Mr. Belcher: I have a report, but no decision and no recommendation yet. We have been looking at those bids and although the time we took them and the Holiday following, it has been tough to get much time to review, but one thing that I have found since the night of the bid, the bids that were read were all read correct in terms of the numbers that were read that night and were comparing apples and apples, so the low bidder was apparent that night is still the low bidder as we stand today, but what I believe has happened on the Engineers estimate, I believe it was read with a total including a continuance item which we had included in the bid documents but as you read them up on the Council chamber here, it was the base bid without the continuance line, well that continuance was almost a half million dollars that we had placed in for every bidder to place in his bid, and they had but essentially what this means is that the Engineers estimate was right around 2 million dollars, and the low bid that was read that night was about 1.9, so we thought we were really in good shape, but we looked back and compared apples to apples and really the low bid could have been read at could have been read at 1.9 plus $500,000.00 to make that 2.4, apples to apples compares to about 2 million on the Engineers estimate. So that is concerning obviously to have all of the bids come in over the engineers estimate, and I believe that is the scenario that we are in right now, but it did not change any of who was low or the ranking of the bidders that night, so that was all done properly, but at this point really I am asking for more time. We have a sixty day bid hold period and we are about 30 days into it, so we would have a couple more weeks before we would have to make a decision to either accept low bid for the second bid or reject all bids and try again. There was something in the numbers that we are not seeing and that is my biggest concern that we have not seen something and that is why our numbers are so much different than our bidders.
Mr. Brandgard: I think we have consent to come back when you are ready.
Mr. Belcher: Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Is there any business from the floor this evening?
Ms. Daum: Frances Daum, 1912 Crystal Bay East Drive, Plainfield, Indiana. I just have a suggestion that I thought about. Since the Police have a substation sort of speak out at the Recreational Center, I think it would be a good idea if they had an assigned parking space close to the door. Not only would it detour crime, since a lot of people going in to exercise leave valuables in their vehicles, but if they get an emergency run of some kind and they have to leave, they know exactly where their police car is when they are going out the door. There were reports over the holiday period of car windows being broken into at different recreational facilities because people do leave valuables in their car. Thank you.
Mr. Brandgard: Frances thank you, quite frankly that is a good idea. I would challenge Clay and Chief Mitny to see what we can work out there. I think we have tried to keep the parking space as close to the door open for those that are using the center, but on the other hand for emergencies, we could probably work something out. Thank you.
Ms. Whicker: Maybe if possible a special bicycle parking too.
Mr. Brandgard: Any other business from the floor?
TOWN MANAGER'S REPORT
Mr. Brandgard: We will go to Town Manager's report.
Mr. Carlucci: Thank you Mr. President, I have a report from the January 5th Plan Commission meeting, I will go ahead and read this. I Richard A. Carlucci in my capacity as a Secretary of the Plainfield Plan Commission hereby certify that the Plainfield Plan Commission held a public hearing on Thursday January 5, 2012 on the petition on Jimmy Jesse RZ-11-004 for rezoning 1.4 acres from Ag agricultural district to GC general commercial district. The Plainfield Plan Commission voted 5-0 to make a favorable recommendation to the Plainfield Town Council under rezoned property described here in task exhibit A, including zoning commitments, and I have dated and signed this on the 6th day of January.
Mr. Brandgard: Thank you.
Mr. Carlucci: This project is located on the southwest corner of Moon and US 40, and they were planning to put a gas station at that location. Again they did get an unanimous approval and you may have seen when you were going through the reports there were several striking out of specific uses in that area that were attached to that, and if the Council sole decides to go forward with the rezoning, we would then go ahead and record those commitments at the court house.
Mr. Brandgard: Open for discussion, or a motion to accept the Plan Commission recommendation.
Ms. Whicker: I know that you had mentioned that there was this substantial elimination of possible uses for the general commercial, and then and then I tried to see if those were…the certification? Ok, I didn't tab over enough, thank you.
Mr. McPhail: Mr. President I move that we accept this Plan Commissions recommendation and rezone this property.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion and a second to accept the Plan Commissions recommendations to rezone the property based on the petition of Jimmy Jesse, RZ-11-004 for rezoning 1.4 acres from Ag Agricultural district to general commercial. If there is no further discussion, all those in favor signify by aye, opposed, motion carried.
Mr. Carlucci: Tonight I would like to present to the Town Council three economic development projects that have come together all at once. The three projects involve Genco, which is a warehouse distribution company, R.R. Donnelly and Sons, and Gilchrist & Soames. What is interesting is, and I will tell you where they are located, Genco is located at 1550 Perry Road, R.R. Donnelly and Sons will be located at 700 Airtech Parkway, Gilchrist and Soames will be 2425 East Perry Road. I added up the commitments that they have made, total jobs for these three businesses will be 417, total annual pay roll $1,346,600.00 and total investment by the three, $19,708,000.00. We do have representatives here tonight representing all of these companies
Ms. Overbeck: Good evening ladies and gentleman of the Council, thank you very much for allowing me to have the opportunity to speak with you, I am here representing R.R. Donnelly, which is a national printer, we do business within the State of Indiana, we have locations in Mooresville, Seymour, Crawfordsville, Charlestown and we will now have a location here in Plainfield. We are very pleased to be doing business here in Plainfield. The facility that we will be opening here in Plainfield is a fulfillment center, so we will not be manufacturing anything but distributing the product that we do manufacture in our other facilities here in Indiana. We are very pleased to be doing business here in Plainfield and look to be able to achieve some good employment opportunities for the people of Hendricks County, with wonderful benefits and those kinds of things that we can offer the Employees. I am here as the HR manager, so don't count on me for fiscal information necessarily, however I would entertain any questions you may have of me for the project.
Mr. Brandgard: Everybody has done a very good job of giving us the information. Again we just want to say we appreciate you choosing Plainfield, and I think together we will make things work as you want to have them work.
Ms. Overbeck: Thank you for considering the abatement.
Mr. McPhail: I do have one question, it is my understanding that you have leased part of the building and then when JC Penny vacates the rest of the building you will occupy the remainder…
Ms. Overbeck: That is correct, that is phase 2 and that is for 2013, in the first year 2012 we will employ 45 employees and then we are going to go up to about 240 employees, so we will be expanding our operations.
Mr. McPhail: Thank you very much.
Mr. Carlucci: We also have with us tonight, Leslie who actually was involved in both of these projects; she is going to come up here because her daughter wants to see her speak in public.
Ms. Wagoner: Little Student Government assignment. I am Leslie Wagoner and I am Director of Project Management and Development for a company named Janovis and Janovis is an economic development and site location advisory services firm. We are located here in Indianapolis and we do business throughout the United States. I have had the pleasure of being before the Council in the past, in fact it was about a year ago with another Genco project for their customer Home Depot, and that project has been completely successful, they have had nothing but positive things to say about the Town of Plainfield and notice we are back again for another customer, which that customer is Stryker, and they are one of the World's largest medical device manufacturers. So I know I always feel it is important, I know Cinda has done a tremendous job in providing you with information relative to the project but just to provide you with a reminder, Genco Supply Chain Solutions is a hundred and thirteen year old company, North America is second largest and Global top 50 third party logistics company. They have an access of 150 customers including Fortune 500 manufacturers, retailers, and U.S. Government agencies. They have an access of 130 operations throughout the United States and Canada, and they have corporate locations in Pittsburgh, Pennsylvania, Milwaukee, and Green Bay Wisconsin, and they have annual sales of nearly 8 million dollars and over 7,000 employees. This project anticipates capital investment of about 2 million in warehousing, logistics, and equipment, and that 2 million dollars is anticipated to be spent by year end 2013 as Rich mentioned it will be at 1551 South Perry Road, 70 new positions with annual payroll of about 2.3 million dollars by the end of 2016. So with that I'd be glad to answer any questions that you might have.
Mr. Brandgard: Any questions or comments? Again we would like to thank your team for selecting Plainfield, I think as you have demonstrated we can do what is needed.
Ms. Wagoner: Well, and I always start out by saying we can do this across the nation and we do, and so we have a great perspective on communities that do things really well and those that don't, and I will absolutely say that Plainfield does things very well and makes the process very receptive from a businesses points of view, so we appreciate that.
Mr. Brandgard: Thank you.
Mr. Carlucci: For the purposes of Genco, Inc., there is a resolution for approval tonight on the agenda. The building that they are going into is not completely, it still has property tax abatement on it, so we went through the process of going through the resolution on the other two projects, which is good for us and those buildings were completely abated so you are just approving the personal property tax abatement. I think that is all that I have and I will return to my duties as Clerk Treasurer, unless you have questions.
Mr. Kirchoff: I have a couple of questions, Rich, on the consent agenda we approved that, did that have the calendar for the year in your report or was that a separate one?
Mr. Carlucci: I thought I put that in my report, I may not have.
Mr. Kirchoff: It was, I read it but I didn't know if it was part of your report or another email you sent us. The reason I say is because we have one change we need to make on the schedule.
Mr. Carlucci: I try my best trying to do those schedules.
Mr. Kirchoff: You have us scheduled to meet on Memorial Day, May 28th, and then I think on the bottom of the calendar was the holiday schedule for next year and that is a holiday, so we may want to move that May 28th date to the Thursday of that week would be my guess, May 31st.
Mr. Carlucci: That would be for the Council meeting?
Mr. Kirchoff: Yes that is just for the Council meeting. Then I believe it was in your report or someone's report, you mentioned a new member to the Plan Commission.
Mr. Carlucci: Yes, Joe is here if you want to comment.
Mr. Kirchoff: You were interviewing two candidates, and I do not recall us approving the appointments you picked.
Mr. Brandgard: I don't think we did.
Mr. Carlucci: No we will do that at the end of the month because they are still going through review.
Mr. Brandgard: Just clarification, what date did we decide in May.
Mr. Kirchoff: Renea said she can't be here the 31st.
Ms. Whicker: I have a twelve day trip and it would encompass the 31st and 11th, so not to change on my behalf, but is it possible we could entertain the 24th, I know that makes it a little tight in getting two meetings close together, or the 29th. I leave the 31st.
Mr. Carlucci: May 29th, I will change that and resend it to everybody so they have combined schedule.
Mr. Kirchoff: Thank you.
Mr. Carlucci: Anything else? Ok, thank you.
STAFF REPORTS
Mr. Brandgard: We will go to staff reports. Chief Mitny, Clay?
Mr. Chafin: Good evening, I had just a few topics here I wanted to discuss with you first. In my report there was a letter from Relay for Life, they come to us annually requesting the use of one of the rooms at the Recreation and Aquatics Center and we have typically waived the fees, so they are trying to button up their upcoming meeting and I wanted to bring that to you tonight to see if you would go ahead and allow them to have a room again down at the Recreation Center at no charge as we have done the last three or four years.
Mr. Brandgard: Consent?
Mr. Chafin: Good. Secondly, the master plan process that we are going through, one of the phases of that is a public input, one of the ways that we are going through the public input or gaining public input is an online survey. So if you go to the Town's website on the homepage and also on our department website there is a banner, if you drill into that banner it takes you right to the survey. The survey is going to be up there through the end of the month, that will give us time to gather that data and have it back and ready for our work session in February. It is critical that there are a lot of questions on there, a lot of valuable information that we need to get from everybody in the community, we have posted it out on our Facebook and Twitter accounts, so we are trying to get the word out and we are trying to email that to as many people as we can to try to get as much involvement and input as we possibly can, so I just wanted to invite you to go do that and relay that to as many people as you can in your network so that we can get as many surveys as we possibly can, on that like I said the work session coming up in February we've got that date buttoned up, if there is any topics that you would like to discuss, if you have them on top of your mind you want to tell me about tonight that would be great, if not let me know at a later date, but we are definitely going to go through the master plan kind of rough draft results at that time, are there any other topics? Do let me know, we've got 6-8 slotted, we will have some food there as well. The last thing I wanted to touch on was it was on the first bullet point in my report, you probably saw in my report that our indoor pool heater has went capote, but we are putting fingers in today to keep it going, I think we were at a point it was a non-budgeted item we thought we could get through it and budget it for next year hopefully, but that is not the case, we have had two or three different manufacturers, we had a manufacturer rep., and then two different companies come out and look at it, both of them basically told us that the environment it is in that the heat exchanger has corroded to the point if, we put a heat exchanger in about three years ago, we just basically need to replace the unit. The advantage of doing that now is that technology now versus what we did about ten years ago when it was specified, designed, and installed has improved to the point that we can get a unit that will have a ten year warranty on it now and the design is much more conducive to heating a pool versus maybe just being a large water heater type, that may be the best way to describe it. I think at this point I need your direction on the purchase of that new water heater and whether we can add that to our existing food and beverage budget? The Clerk Treasurer he would probably be supportive of that.
Ms. Whicker: Did you say the new water pool water heater also was more efficient with approximately 20% of gas?
Mr. Chafin: Yes, the design, it is a high efficiency unit, it is kind of like whenever we are in the same type of situation if you remember a handful of years ago we replaced the boilers in the building where we were able to take what was originally installed and go to a more energy efficient unit, this is the same type of set up, whenever we install this new filtration system in June as part of the river project that we did an alternate for, I think we will be able to benefit from the cost savings of that and this boiler with less gas usage and other utility costs as well.
Mr. Gaddie: What kind of estimate costs do you have on this?
Mr. Chafin: It is about $55,000.00-$56,000.00, $56.5 is the initial quote that I got and with the $1,500.00 of that was to expedite it a two week delivery and I had a little negotiation session with them and asked them to waive that $1,500.00 add, but we got another quote for the same product that is about $3,000.00 more, and then we've got a competitive quote from another manufacturer that is significantly more, by about another $20,000.00. Different setup, we've gone round and round talking pros and cons with this system versus other ones we have looked at, we've called three or four different references, both from Indiana and another University that uses this boiler that we are considering.
Ms. Whicker: So Clay is the indoor pool currently closed?
Mr. Chafin: No, the deck front unit is the big unit that sits on the north side of the campus, it basically controls the environment of the indoor pool, the humidity, and it helps with temperature control as well, so it is helping to maintain some of the water temperature, the boiler hasn't completely gone out, we have to restart it once or twice a day, but it is able to keep the water temperature, it was above 80 today, it was reaching mid 80's today so we had some people who are a little happier with us than we did last week when it was closer to 280 when it was a little chilly for water aerobics, so we are kind of limping through it right now to try to keep it up and that deck front unit, it is working a little bit extra to do that, but maintain that water temperature a little bit.
Mr. Brandgard: I would suggest since the Clerk Treasurer is not here, but I think this is kind of a request almost of an emergency to keep the facility operating as it should, that we authorize him to go ahead and use those funds, and then we will have to get back with Wes to redo your budget. I think you need to drop something out or use that money for temporarily if that makes sense.
Mr. Chafin: Yes. We haven't placed the orders on a lot of the things that we have in the food and beverage line for this year yet. Once he gets back we can sit down and we can decide if we can add it or if we need to pull something out.
Ms. Whicker: There is also programming that goes on in there.
Mr. Chafin: Yes, swim lessons that goes on, we just got done with the Christmas season where it was really busy through Christmas break, so it kind of went out right after that. We will get it going and then when Wes gets back, I will sit down with him and Rich and we will get the budget recommendation figured out and come back put that in a report or if not maybe by that work session we can clarify that.
Mr. Brandgard: Thank you. Lois do you have anything from billing? Bill anything from IT? Ron do you have anything from HR? Is there anything from Engineering Tim? Don do you have anything from Transportation?
Mr. McGillem: Just one additional item as an update on my report I indicated on the bridge project that the County is getting ready to do on Stafford Road, we have some work on that bridge to start on the 16th, just got notice today that that will be moved to the 23rd, the next week, and that the advance signs should be going up this week.
Mr. Kirchoff: Have you ever heard back from the School Corporation?
Mr. McGillem: I've got a call into Steve Dayhuff right now, waiting for him to get back; I wanted to get a start date tied down. There should be continuance one lane in each direction maintained, except for there will be about a three week period where Stafford Road will have to be shut down, but that should be around the middle of March. It is not a good time, I'm not sure that there is a good time to do this project, but it is something that has got to be done.
Mr. Brandgard: Yes, thank you. Chief Russell do you have anything from the Fire Territory? Welcome to your first official meeting with us.
Mr. Russell: Thank you, good evening. I thought I would bring you up to date on Station 123, on December 28th, we went ahead and moved some old furniture out of the basement and over there, and we put a medic crew over there, so the Fire Station was open officially the 28th of December. Since my report last week we have had a couple positive phone calls, so it looks like a few of our items are going to start coming in this week and next week a lot more will be coming in, so we will hopefully by the end of the month assign all the crews that were originally planned for out there and had that station up and operational hopefully by the end of the month, that is the plan.
Ms. Whicker: Thank you for the update.
Mr. Brandgard: Thank you for the report, and I think we have approved the purchases in the consent agenda.
Mr. Russell: Thank you.
Mr. Brandgard: Any member of the staff that I might have overlooked?
OLD BUSINESS
Mr. Brandgard: We will go to Old business, any old business Kent? Bill? Mel?
Mr. Gaddie: I got a letter; it is an old copy that Rich got from Leroy there on the water for the summer, since my name was mentioned. On the months that they have that serve the guy was questioning that September to be included, that's where you drop May or leave it on another month. Leroy was in here last year about this request. He had given me the statistics, September has a lot less of what May has, so that is what he was basing it on, since it is early in the year we could look at that and maybe move that back a months and make it September instead of May. That is one thing that he had asked and I know he had brought it up last year.
Mr. Brandgard: I think I can say we can take a look at it, but looking at the September being low on rain but usually the temperature is cooler too so you don't need to be watering the temperature is cooler too so you don't need to be watering, where in May it can be just the opposite, so I am not sure there is a good solution on that, but we can take another look at it.
Mr. Gaddie: We can do both months, but that is cutting us thin doing it May and September both, but he said May had over 4 ˝ inch average and September had 2 ˝ inch average a month.
Ms. Whicker: I know we brought that up the last couple of years and I am one that definitely September 1st comes and you turn off the sprinkler system, because of the extra charges, it has happened the last couple of years, the grass does go dormant a lot sooner because it is lacking a lot of water in September, we have had really hot Septembers and we have had plenty of water in May, I'm really not adamant, but if it is still providing that service and adjusting it one month later, I would really like to look at that and consider that, I think it would be a better use of that program. We've already advertised it for this year; I think it might be a little too late.
Mr. Brandgard: Have we advertised it for this year?
Ms. Whicker: Yes, in the Waterline.
Mr. Brandgard: We can always change it.
Mr. Carlucci: It is just human nature to do this 99.99 percent of the people won't care, people are usually starting here and ending there, we are just adding confusion I think to them, but it is up to you.
Mr. Brandgard: I think if we advertise it like we have done it, where they come into sign, when they get that we can say that we this has been changed.
Mr. Kirchoff: How many on a particular summer? 550 people?
Ms. Whicker: How many have already signed up for this year?
Mr. Gaddie: I know Rich got it out early this year, the information I'm sure you put it out about a month of two to let people know in their water bill.
Mr. Brandgard: I know I have been asked when you can sign up for it, and I said probably right now.
Mr. Kirchoff: Is March 1 cut off? Tax day.
Ms. Whicker: No, tax day this year is the 17th.
Mr. Kirchoff: I will tell you in my former life I worked for a water utility and the way we did it, we took their May sewer charge, and that was the highest they paid until October 1st. It is just easier to do it that way. So that is somewhat consistent to what we are talking about.
Mr. Brandgard: Now it is based on water usage.
Mr. Kirchoff: Now it is based on water usage, so whatever your May sewer bill was you don't pay a penny higher than that for the rest of the summer.
Mr. Brandgard: Except if somebody decides it is too hot and they want to water their lawn in May, then you have messed up the whole program for them.
Mr. Kirchoff: No in that case, they knew that May was their bench warmer, and so if they did that in May then they just set a high cap for the rest of the summer. I am saying from the calendar it was the same thing.
Mr. Brandgard: What formula do we use now to determine? Flat rate?
Mr. McPhail: It seems to me our summer lasting a little longer.
Mr. Kirchoff: I would not add them; if you add September I'd drop off May.
Ms. Whicker: What does that do for personal gardens, wouldn't that be growing season?
Mr. McPhail: I don't think I have ever watered my garden in May.
Ms. Whicker: I don't think there is that many.
Mr. Brandgard: I don't really have any problem with making the shift.
Ms. Whicker: I think that would be smart.
Mr. Brandgard: We need a motion.
Ms. Whicker: I would like to make a motion that we change our summer sewer water date that it begins, instead of May 1st, have it start June 1st and then end September 30th of 2012, and notifying those that come in to pay.
Mr. Brandgard: Instead of saying 2012, we just change it to that, that way you won't have to do it every year.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to change our summer sewer rate system start date from June 1st to…
Mr. Kirchoff: What billing period did you start? What billing month are you currently starting?
Ms. Burgner: We start it with a meter read mid April and then we read mid May and then the first bill rolls out mid May.
Mr. Brandgard: Ok, we need to move it from mid April billing period to mid May billing period, through mid October, because it goes through mid September now.
Ms. Whicker: I always thought before that it was advertised May 1st through September 1st.
Mr. Brandgard: Why don't we just say we will shift the start date one month? I will ask that the motion be re-read.
Ms. Whicker: I make a motion to shifting the summer sewer water program a month later.
Mr. Brandgard: To start a month later.
Ms. Whicker: Yes.
Mr. Kirchoff: Second.
Mr. Brandgard: Again we have a motion is second to change the sewer summer sewer rate for those who water that sign up for it, we move it one month further in the year from where it starts now, as it an example move it from April to May start and end from it ends now September to October. All those in favor signify by aye, opposed, motion carried. Thank you.
NEW BUSINESS
Mr. Brandgard: Kent, new business?
Mr. McPhail: No new business.
Mr. Brandgard: Renea? Bill? Ed?
RESOLUTIONS
Mr. Brandgard: Again we do have the resolution no. 2012-01 the Genco One Inc personal property tax abatement; I will entertain a motion to approve said resolution.
Mr. Kirchoff: So move.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second to approve resolution 2012-01 the Genco 1 Inc. personal property tax abatement. If there is no further discussion, roll call vote please.
Mr. Carlucci: Mr. McPhail- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. Gaddie- yes
Mr. Brandgard- yes
Five ayes, none opposed motion is approved.
Mr. Brandgard: Thank you. Then we have one ordinance for its first reading, it is ordinance no. 01-2012, Jesse rezoning to general commercial.
Mr. Kirchoff: So move.
Mr. McPhail: Second.
Mr. Brandgard: The motion is second to approve the first reading of ordinance no. 01-2012 the Jesse rezoning to general commercial, again if there is no further discussion, roll call vote please.
Mr. Carlucci: Mr. McPhail- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. Gaddie- yes
Mr. Brandgard- yes
Five ayes, none opposed motion is approved.
Mr. Brandgard: Thank you. Again we need to adopt the SP1 form for the Gilchrist & Soames Inc.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to approve the SP1 form for Gilchrist & Soames, if there is no further discussion roll call vote please.
Mr. Carlucci: Mr. McPhail- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. Gaddie- yes
Mr. Brandgard- yes
Five ayes, none opposed motion is approved.
Mr. Brandgard: We also have the SP1 form for R.R. Donnelly and Sons.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: Again we have a motion is second to approve the SP1 form for R.R. Donnelly and Sons, if there is no further discussion roll call vote please.
Mr. Carlucci: Mr. McPhail- yes
Ms. Whicker- yes
Mr. Kirchoff- yes
Mr. Gaddie- yes
Mr. Brandgard- yes
Five ayes, none opposed motion is approved.
Mr. Brandgard: Thank you. We are down the end of the meeting; is there any other business we need to look at or comments? If none, I would entertain a motion to sign the documents requiring signature and adjourn.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by aye, opposed, motion carried. Thank you.
