PLAINFIELD TOWN COUNCIL
November 22, 2010
7:00 p.m.
Mr. Brandgard: Plainfield Town Council meeting for Monday November 22, 2010 is now in session. I would like to ask everyone to rise for the pledge of allegiance.
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Mr. Brandgard: We have several items this evening on the consent agenda.
1. Approval of the minutes of the regularly scheduled Town Council meeting of November 8, 2010.
2. Third Reading Readings and Adoption of Ordinance No. 16-2010: Six Points Associates, LLC, Rezoning to I-2 Office Warehouse Distribution and Ordinance No. 17-2010: Ballou Annexation Ordinance.
3. Second Reading of Ordinance No. 18-2010: Child Care and Street Lighting Amendments.
4. Approval Transportation Director's and Parks and Recreation Director's reports dated November 19, 2010, Town Engineer's and IT Director's reports dated November 20, 2010 and HR Director's report dated November 22, 2010.
5. Approval to waive all building permit and zoning permit fees associated with the Swinford water plant upgrade and rehabilitation per the Town Engineer's report dated November 20, 2010.
6. Acceptance of the dedication of right of way and the roadway improvements constructed within the public right of way for AllPoints Parkway phases 1 and 2 per the Town Engineer's report dated November 20, 2010.
7. Approval to release Republic Development from Performance Bond No. 5034669 in the amount of $21,146.98 for Erosion Control within Forest Creek Section 2, per the Town Engineer's report dated November 20, 2010.
8. Approval to release Republic Development from Performance Bond No. 5034668 in the amount of $62,700 for sidewalks within Forest Creek Section 2, per the Town Engineer's report dated November 20, 2010.
9. Approval to release Republic Development from Performance Bond No. 5036876 in the amount of $98,746 for Top Coat and Curbs within Forest Creek Section 3, per the Town Engineer's report dated November 20, 2010.
10. Approval to release Republic Development from Performance Bond No. 5036382 in the amount of $16,650 for Sidewalks and Common Area within Forest Creek Section 3 per the Town Engineer's report dated November 20, 2010.
11. Approval to release Republic Development from Performance Bond No. 5034675 in the amount of $10,415.95 for Erosion Control within Forest Creek Village Section 2, per the Town Engineer's report dated November 20, 2010.
12. Approval to release Republic Development from Performance Bond No. 5024195 in the amount of $192,483 for Sidewalks within Sugar Grove Farms Section 1, per the Town Engineer's report dated November 20, 2010.
13. Approval of the following Change Order's: for US 40 Streetscape Project resulting in a net increase to the Gradex contract in the amount of $1,579.68 per the Transportation Director's report dated November 19, 2010.
CO#39: Several miscellaneous changes with the most significant being the deletion of No. 4 copper wire in plastic duct in conduit to just No. 4 copper wire in conduit. It was determined that running plastic duct in a conduit is redundant and very costly. The total cost for these changes resulted in a decrease to the project in the amount of (-$8,743.56).
CO#40: Installation of a 2” meter pit was required to service the apartments at the cobbler shop located on the corner at East Street. Total cost for this installation came to $8,859.31.
CO#41: In order to extend the sanitary sewer across Carr Road several existing utilities had to be exactly located both horizontally and vertically to avoid significant utility relocation costs. To do these locates required added equipment and time to expose the utilities in conflict. The added cost resulting in an increase of $1,463.93.
Are there any additions or corrections to the consent agenda?
Mr. Kirchoff: I just wanted to make sure, the item in number 12, Tim is correct, it is such significantly higher than all the other performance bonds.
I move we approve the consent agenda as read.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion and a second to approve the consent agenda as read. If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for November 22, 2010 is adopted.
Mr. Brandgard: Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Anybody in the audience that wishes to address the Council? There is nobody coming forward for business from the floor.
TOWN MANAGER'S REPORT
Mr. Brandgard: Town manager's report.
Mr. Carlucci: I have no report to make tonight Mr. President.
Mr. Brandgard: Thank you.
STAFF REPORTS
Mr. Brandgard: We will go to staff reports, Chief Anderson? Clay, is there anything from Parks? Chief Mitny, anything from the Police Department? Bill, do you have anything from IT? Jason, do you have anything from Public Works? Ron, do you have anything from HR? Tim, do you have anything from Engineering?
Mr. Belcher: Just a couple of items to discuss, I did have them in my report so hopefully it will go quickly. First was related to the action the Council took at the last meeting regarding the Bowen contract on the water improvements, we approved a contract subject to legal review and approval of a funding plan. The funding plan, I put a memo out and I also put it in my report, proposed way to fund this project and Wes made some comments today about my not understanding of how exactly the units system works, I put total balances that we have in this fund and those are probably not all available for the project so some of those may be obligated to other things, bond payments and different things like that. But I believe the concept I was hoping the Council would go along with and we could adjust numbers to fit the balances available is the use of edit funds and TIF and that would be the new concept if you are willing to go along with that funding plan. Because use of the water operating or the water connection fees is exactly what those funds are for, this would be a new way to bring in other funds to help keep our water rates low and stable and essentially access some costs to other districts that are benefiting from the water projects. So if the plan looks good that was one condition on your approval of the contract. Mel has done his legal review of the contract, Bowen has signed and is here tonight for your signature if the funding plan is adequate and we know that the legal documents are accurate so those to solely have to go together, there is no additional approval if you are ok with the funding plan other than signing it. That is where we are at on it thought I would answer any questions you have on it or…
Mr. Brandgard: I think the funding plan is a good plan, going back using the utilities and the TIF districts to help fund this because it is economic development related in there, and I think it's a good use and mix of funds. Again, I think you got to make sure we can do this but I don't see any reason why we can't, none the less we need to…
Mr. Kirchoff: In Wes' report to touch on a topic that was in the back of my mind. I assume we would sit down with the school corporation (inaudible).
Mr. Belcher: We have that pre-agreement that anything out of that one particular district we would talk with them about it ahead of time, certainly would do that.
Mr. Brandgard: Do we have consent to move forward with that funding plan?
Mr. McPhail: Yes.
Mr. Belcher: With that then I think we will be ready to go, the contract has been approved with Mel's review so I will have you take a look at that after the meeting and Robin to sign it and we will get the copies back to the contractors.
Mr. Brandgard: We approved it last week subject to the funding plan and legal review and I think we are ok.
Mr. Belcher: Thank you very much, they are moving quickly and are already trying to get started on that even before the holiday and right after so things are going well on that.
One other thing related to water that came up as we began to look at the Department of Corrections potential deal going with the water and sewer utilities over there was the issue of our water plants that have been discharging backwash to the filters to our sewer plants, it's been happening for years and I guess because of the strain, strangely with the sewer department and oddly with the dry weather the revenues have been down so much in the sewer department as we started to study those things those were discovered and it made us start looking sort of holistically at everything we are doing, and what are we missing if anything and it just dawned on me one day that we are not charging our water utility for the waste water for the waste water utility. So I began to think that probably is the right way we should be doing things and I didn't realize how much was involved. I failed to put in my report the actual document that I had prepared by our engineers in terms of how much would that be and I would be glad to supply that. But essentially to give you the round numbers it is about six million gallons per month that on a typical month which again varies throughout the year obviously but about six million gallons of waste water created for the backwashing of our filters as a natural operation, the plants and things goes to the sewer plant and so the revenue stream that could be taken from the water to the sewer side again just to equalize those things would be about $30,000.00 a month on that large of a customer. Now what we did was just as a method if we decide to go forward with this is to take the filter sizes that we have and instead of trying to measure those gallons every month because of the variations throughout the year we would essentially use the square footage of the filters and what they produce in terms of backwash and have a flat rate essentially every month that we would charge the water utility should you want to go through with this, that way we won't have to have meters and maintain all of that stuff, it costs us more money than it is worth. What we would also do is, the older filters unlike the ones we are going to replace at Swinford, use a lot more water than backwash, but we are going to a more efficient filter so the more efficient the filter it will be charged less essentially, again that would keep that incentive for all of our plants, eventually we would want to try to reduce any kind of waste water costs that we have. The main thing is that again the water utility; if you want to go forward with that we don't have to make a final decision if you would like to study the impact of the water utility more that is fine. It is interesting as we have looked into the numbers on the DOC deal if they do become our water customer the new revenue from that customer was very close to the same number it just happened to work out that way but it is very interesting that that could potentially even add to the revenue back tot the water utility side pretty quickly if that deal goes through.
Mr. Brandgard: I have a question with what we are trying to do with the backwash, to reuse that water, recycle it that should reduce that six million gallons I would think.
Mr. Belcher: That is true and it could be that we need to study these figures forward and make sure that we are not over charging our own water utility obviously but I think they took that into account, but I think we should go back and double check that and I will certainly do that before we would implement something, but really it is down to the Council's desire if they want to do that and it seems logical to me and wise to do and the utilities should stand on their own and pay the bills that they have coming to them.
Mr. Brandgard: I agree the other half of we've got to be careful what we do with the rate structure.
Mr. Belcher: Exactly, because that wasn't in the last rate increase that we did and we don't want to cause some kind of problem if we are going to do something like that we probably need to be sure that we are not going to implement something too quickly or maybe do it over a certain period of time.
Mr. Kirchoff: Can you put some kind of balances together for us?
Mr. Belcher: On how it would impact the water utility? Yes, I think I can since we just did a water rate study last year I think it was, maybe the year before last.
Mr. Kirchoff: And what do you think that eventually those numbers should be?
Mr. Brandgard: And in reality changing it on the sewer side could change the rates over there too, so you have two structures you've got to look at.
Mr. Belcher: All the additional revenue for the sewer side. That is an odd balancing act, the only thing we've done like this before was at one point we used to charge for hydrant meters to the general fund we decided that at some point in the past that wasn't wise anymore and that we just got that under water utility and that is the only thing like this that I think has ever happened before. But this is for utility to utility.
Mr. Brandgard: I think it is something we need to look at and I say continue getting some good numbers together.
Mr. Belcher: I will do that and give you more details at the next meeting we have before we go forward. There maybe some kind of plan on how we may implement it if it does have a negative impact.
The last item, I apologize for not getting it in the consent agenda but the lot 50 encroachment agreement, I meant to put that in there but essentially it is pretty straight forward again, a home owner would like to build a new home in the Woodlands and the way they want to situate the lot, the driveway would cross an easement that we already have in place so with these encroachment agreements, and I think Mel compared this sometime ago it has worked really well for us because all it really is, is an understanding between us and the home owner that if we were to happen to have to drive back to maintain something within that area, that they are responsible for the driveway and not us. So this is really great to have in writing and that support on these kinds of things under these conditions. I recommend approval, they have a beautiful home they want to build and this is the best part of the way to put it on the lot for their needs and if we can still do what we want to do and they understand the risks then certainly it is a good thing to do.
Mr. Brandgard: I think we should move forward with that. I entertain a motion to approve the encroachment of driveway and lot 50 in Boxwood Lane. 3589 Boxwood Lane.
Ms. Whicker: That is for documents discussed this evening?
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion and a second to approve the encroachment agreement for 3589 Boxwood Lane as we discussed this evening for the driveway that would be in the right of way, and the President being the signatory on the documents. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you.
Mr. Belcher: Last item and I will leave this to the Councils lead whether they want to discuss this now or another meeting, is the issue of the supplemental I sent out on person and a possible solution to Jason's needs on additional administrative clerical help. So if you want to talk about that now I would be glad too.
Mr. Kirchoff: I appreciate having the chance to discuss with you and then I guess I just want to get some confirmations from Jason that you are comfortable with this as a direction.
Mr. J. Castetter: I think it is a good first step to see what we have for this individual and for the part time employee. Tim and I will work out those hours and how many hours I actually need that person.
Mr. Kirchoff: I'd ask the other two staff people to get involved. Ron you are comfortable? And can our IT person help us with the telephone hook ups. Just kind of keep us posted on how it is going and what's working and what's not.
Mr. Belcher: I will say one thing, Ron checked my figures and the number one spread sheet that I provided you, I incorrectly noted that the current employee is not making $10.00, but is making $9.50 an hour instead of $10.00 an hour, just a slight change but still this particular proposal is quite a bit less than any other options that we had in terms of cost.
Mr. McPhail: I would move that we approve the request as submitted by the Town Engineer for the part time person being shared with DWP.
Ms. Whicker: Second.
Mr. Brandgard: We have a motion and a second to approve the Town Engineer's request that the part time person that is working with the Engineering is shared with the Department of Public Works. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you, good luck on that.
Mr. Belcher: Thank you very much. Your comments back to Jason and what we would like to do in terms of our department retaining a really good employee, this really is, I'm really thrilled that you approved it and thank you very much for that. One question I do have, I just realized I just completed 22 years with the Town and we've only done this twice so I don't really know how this goes, but the issue of when does the pay increase for this position start or how will that be worked in. I don't know that answer so I thought I better ask it before I left the podium.
Mr. Kirchoff: When does the paperwork start Ron?
Mr. Belcher: Thank you, I appreciate it.
Mr. Brandgard: That was easy, it goes back to you guys did a good job providing good background and back up information for us and it makes it pretty easy to handle. Thank you.
Don?
Mr. McGillem: Well in my report last Friday and an email to you all indicated to you all that we were going to be surfacing today, the final surface on 40, needless to say, that did not happen. After quite a bit of debating with those that made the decision this morning at 7:30 as why that decision was made and why it was made to last all day on a day like this, it fundamentally got down to someone believing the weatherman which I'm not sure why anyone would do that, but essentially at 7:30 this morning with the weather report of showers coming in two key people made the decision that they were not going to start the surface today. So consequently we missed a great day for November 22nd of getting a lot of the surface down. I could go into a lot of details of debate but I'm not sure my blood pressure medication will span two peaks in one day, so rather than getting into it I will just say right now hopefully we are going to have a little more critical decision in the morning as to what whether or not we can get going or not if the weather report calls for some significant rain tonight following the weather reports the biggest thing it is supposed to be a pretty decent day tomorrow, we should have dry pavement to put surface down, there is a little bit of leeway in that but essentially depending on how wet the pavement is in the morning I had asked for there to be some Indy 500 speedway equipment brought out to try to dry the pavement if we can do so in order to get started. We are going to try to shoot for tomorrow, the weather report looks as though we got till mid afternoon on Wednesday again. In essence we do need to get started there is a commitment of getting it down, I'm not too worried really of getting final surface down, but each delay that we got in putting in final surface down makes it that much harder to get final stripping down which means that we might have to go to the backup plan on that. We did by the fact that we didn't get the surfacing underway today, the concrete finishers got a lot more of the concrete work the lose ends done that they couldn't be doing out there if they were surfacing the main line today, so we didn't lose everything today. Essentially most of the concrete work right now is pretty well finished on the job. The biggest thing left is the paving and once we get the paving done, as soon as that is done we will shift the traffic to the two inner lanes and leave the outside lanes to start putting up lighting standards, all the lighting standards are in and ready to go. Signal supports are in and ready to go, all that work will start as soon as we get the final surface down and traffic shifted to the center lanes. We are still looking at middle of December to pretty much have all of those items done and traffic running in a full width of the pavement.
Mr. Brandgard: I was going to say, you were talking about you are supposed to have dry pavements, you are supposed to have clean pavement too so, remind them they should have some pretty clean pavement tomorrow.
Mr. McGillem: That is something we were out here cleaning on Saturday, that was another part of the decision this morning that I went into it that there was still segments of it the surface that they felt was not as clean as it should have been so they have been working on that and hopefully we are ready in the morning. If we get the rain tonight, that is going to help clean. I wasn't happy with the decision but it was made and so we move onto the next phase.
Ms. Whicker: It's hard to imagine a snow plow going through there in the construction.
Mr. McPhail: I wouldn't want to drive it to go through there now.
Mr. Brandgard: Does anybody else have anything? If not, we will go to old business.
OLD BUSINESS
Mr. Brandgard: Kent.
Mr. McPhail: Mr. President I have a couple items. At our last meeting our Town Manager had submitted information where we had the appraisal done on 138 S. Mill Street, and I would assume everybody has had a chance to review that and look at it. I would certainly suggest that we move forward to try to purchase that piece of property, it seems the property owners are willing sellers and it is one more piece in there that continues to be a challenge next door but we will continue to work on it, but if it is appropriate I'd like to move that we move forward to make an offer to purchase the property at 138 S. Mill.
Mr. Kirchoff: That appraised average was?
Mr. Carlucci: $45,750.00
Mr. Brandgard: That is the average?
Mr. Carlucci: That is the average of two appraisals.
Ms. Whicker: Just to verify again, we don't have a finalized plan for that area, it is just a land acquisition for purpose of undetermined future development?
Mr. Kirchoff: Second.
Mr. Brandgard: The motion is second to approve the purchase of 138 S. Mill at the average of the twp appraisals of $45,750.00. The funding will come from the EDIT funds. If there is no further discussion all those in favor signify by aye, opposed, motion carried, and thank you.
Mr. McPhail: Another item I failed to follow up with Don or Chief Mitny a couple of meetings ago. I had requested that we try to study the possibility of putting signage on Township Line Road for eastbound by the Plainfield Christian Church for the left turns. I don't know, has anybody had the chance? My wife reminded me that I need to follow up on that tonight. Just a reminder that we take a look at that or Don, I don't know if you had a chance to look at that at all.
Mr. McGillem: I'm glad you gave us a reminder. I think both Jeff and I needed that reminder. We've had a couple other things that we've met on but that is not one of them, so we will get to that.
Mr. McPhail: The other item I'd like to discuss, I believe at our last meeting we talked about having our last meeting of the month on December 29th and since that time I have a strong desire to be away at Christmas time to visit my grandchildren and I know Renae is going to be gone that week, that would put you in a quarrel if anything else were to happen.
Mr. Kirchoff: Plus we had the meeting on the DOC timeline and there might be a need if we could do it the week of the 20th it might save us from having to call a special call meeting and basically what worked in our discussion at the DOC project meeting is maybe Wednesday night the 22nd.
Mr. McPhail: If we could do it the 21st would be better for me but the 22nd I could still probably get to Austin by Christmas.
Mr. Kirchoff: I guess ask Tim, do you think we could be ready by the 21st?
Mr. Belcher: I think that that Mel got that realtor guy so we are ahead of that so if you want to move it to the 21st, unless there is something else on the bond issue schedule, I hadn't looked at that, Andy Kline and his office put together.
Mr. Daniel: I haven't looked at the schedule either.
Mr. Belcher: That is the only thing that we might have needed the 22nd instead of the 21st, but I don't know the answer to that.
Mr. Kirchoff: We could actually wait till out next meeting to finalize it but we know we don't want to wait till the last day of the month.
Mr. McPhail: Renae would be here also and you will be here because you two are going after the first of the year.
Mr. Gaddie: February.
Mr. Brandgard: Well let's shoot for the 21st and if we have to slip it to the 22nd we will, that again is the date on the other, 5:00 on the 21st.
Mr. McPhail: With the 22nd as a backup. Very good, Thank you I appreciate that.
Mr. Brandgard: I may appreciate that too, I may want to head to North Carolina to see my son down there after Christmas.
Mr. Daniel: Just one quick item last week we worked for some time with the Dillon and Holzknecht folks on that property up there and then last week at 9:30 the property closed and the Town is now the proud owner of the parcel north of the Rec Center there.
Mr. Belcher: Can I approach the Council about that quickly? Mr. Doug Daum has been farming that and Jason and I would like to enter in discussion with him to maybe continue that, we have no one immediate needs and if he's got it ready to farm, then we don't have to mow it.
Mr. Brandgard: Move into an agreement with them.
Mr. Belcher: Yes, we will get back to you for approval but essentially that is where we would like to go.
Mr. Brandgard: That's good, thank you.
Just a quick one on old business, we had some discussion last meeting about the cross walk at the middle school, have you had a chance to do an investigation to look at that or do you want to wait till next meeting?
Mr. McGillem: I think we'd like to wait till next meeting. Jeff was going to have one of the troopers that sits down there to kind of monitor and see what kind of crossings we are getting there and I think he's been off on vacation and has not had a chance to do that yet so as of Jeff and I discussed last week we would kind of like to get a feel of what we are looking at there at that crossing. Jason, Tim, and I have had some discussions also from the standpoint and I think we are looking at probably take and continue the sidewalk on the north side onto the west in order to get it all the way over maybe scoot that crossing further to the west in there so we have some things going but we really don't have anything to bring back in to you all yet.
Mr. Brandgard: Good.
Ms. Whicker: If you don't mind while having the observation or looking there. Is it possible to add into the count of how many people do cross up by the library, because I think the fear is that if that cross walk is brought right there at that really busy intersection that some of the kids that have that safe walk up at the top of the hill would then all move down closer to the school and so to get a good feel for that you might need to get a count of how many kids are crossing up here across from the Baptist Church because they might be shifting and crossing.
Mr. Brandgard: There is no sidewalk on that side for them to walk on that is one of the issues.
Ms. Whicker: And if that is provided there then that just might shift them down.
NEW BUSINESS
Mr. Brandgard: New business?
Ms. Whicker: I just have a question for Chief Mitny, I know last week we had the attempted robbery at the gas station and as well I think the Plainfield Police called for assistance on a prisoner that was released from a vehicle or something on I-70 today and I know the schools have been in a soft lock downs and I know in the news and you see locally around and Indianapolis as well is the season and the economy. I know there is a lot of prevention classes or preventative classes taught to the citizens maybe in the school age kids but I am just wondering do we have programs or how can we keep business owners just well informed as far as what or do they have a prepared what to do in a situations, if it is just occurring more perhaps in this economy in this time. I don't know if that is something that were just seeing more of just throughout Indiana, not saying it is just here, but that we can be smart and also with the local businesses as well.
Mr. Mitny: As far as communicating with the businesses through the chamber we try to do an email system. It worked fairly well but everybody changes emails, we get business owners that change. Jill does some community outreach through our crime watch programs. We have talked to a lot of business owners especially anything that is a chain type of business, they pretty much have their own protocols set down as far as what they are going to do as far as any type of robbery or situation on their property. Last Friday was a bad day for us, we had the 3 O'clock in the morning hotel and then we had at 10:15 in the morning a gas station robbery. Hopefully that is not an indicator of things to come as we get closer to the Christmas season, we've been fairly fortunate as far as incidents like that. We happen to have picked up over the years but not anything like some of our surrounding communities have had. We still try to keep pretty high visibility as much as we can, but we get busy just like everybody else. Short of probable work with the Chamber trying to do some more educational programs through the Chamber, that would probably be the best way to approach the businesses.
Ms. Whicker: I know you do a lot of community outreach through the schools and the crime prevention and the past has been geared towards neighborhoods and neighborhood associations and home owner's associations and I know not all the businesses are members of the Chamber and I am just trying to think being able to perhaps family owned businesses or businesses that aren't part of a chain that might not have protocol, may not know how to go about setting up something, just protection of employees or other citizens that might be in their place of business and just to be smart and having a plan.
Mr. Mitny: I will get with Lieutenant Lees and see if we can come up with a program that we might be able to reach out to our individual business owners that aren't a part of the Chamber.
Mr. McPhail: My comment a couple of years ago one of our officers came to the Chamber and requested that we try to set up a program to notify businesses, we did go out and notify every non member business and told them we would put them on an email alert system if anything was going on within the community and we probably didn't get a half a dozen non Chamber members that had enough interest to sign up for the program, but certainly if that is something we think might be worth another shot the Chamber will cooperate and try to help. But you are right because a lot of these particularly retail merchants are not Chamber members and those are the ones that we were concerned about. We went to all the stores in the mall, all the retail people, very few signed up.
Mr. Kirchoff: Can you share with us the new networking that you are you twittering or what is it you are doing?
Mr. Mitny: We still twitter, we put that information out on twitter and if we have a description of someone we are looking for, we use facebook because then we can actually post a picture on a facebook page.
Mr. Kirchoff: That might be a fall back if local businesses don't might get tied into your network.
Ms. Whicker: A lot of businesses block facebook and twittering because they want their employees to be productive at their jobs.
Mr. Mitny: But we will look into it and make sure there is something out there that is being used.
Ms. Whicker: I hope it is not a trend that will be continuing, but just safety prevention. Thank you.
Mr. Brandgard: Chief, also the other morning when police was on TV, explain she did a very good job of doing that, much better than I would have expected with no more experience than she's got doing that. Let her know I thought she did a good job of that.
Mr. Mitny: I will pass that along and just to let you know, Jill's gone to a few more schools for interaction with the media so she will probably be our main spokesperson.
Mr. Brandgard: She did a much better job than some of the other agencies I've seen lately.
Mr. Kirchoff: The only thing I had, I was reminded when Rich sent the pictures out of the new trails on South Center Street, when we were negotiating with the Board members of the Elks, Bill Eddie had asked that when we completed that new leg down there that we consider putting some kind of stop or yield signs or something on the trails. He says that they are really having some problems with people riding and biking and not slowing down and getting into Broadway Acres, so I don't know who might want…
Mr. Carlucci: I'm out there now when there is hardly anybody out there. Are they talking about when Broadway north and south when the traffic is moving in and out…
Mr. Kirchoff: People are flying through the north entrance once you come off of Stanley and you make a left and then you try to make a right, that people are not stopping on the trails and therefore your partially still on Center Street, he's saying he's had some concerns about safety and either being tail gated or striking a pedestrian. I've not experienced that but he lives there and so he has, so he said when we got that done would we consider, can we take a look at that? I'd forgotten until your pictures came in and reminded me that he had asked us to take a look at that. I don't know if it is a stop sign or what it is that we can do to slow pedestrians down on the trail and allow traffic to get off of Center Street. That was his main concern was that intersection, he said that he has just had some near misses and wanted to know.
Mr. Brandgard: That is a major problem in my mind. I mean even where we have stop signs on the trail, the people just blast right through them. I mean it is just like having blinders on.
Mr. Daniel: There are stop signs on the trail on Center Street and it is rare that any body stops, they just go flying through.
Mr. Kirchoff: That might not be the right thing but it is someway to get pedestrians the message that they should yield the right of way to vehicles on Center Street.
Mr. Carlucci: Right as you come into Hummel Park the main entrance and when you go around the circle, it is interesting because they put a sign up that says yield to oncoming traffic as opposed to the opposite which is normally yield to the pedestrians. So we may be able to find a sign that we can put up at those two intersections because that is where the big issue really is.
Mr. Kirchoff: His concern is those two intersections and is there some way.
Ms. Whicker: Well, an eight and nine year old doesn't understand yield to oncoming traffic as much as they might stop but you do have different ages in there.
Mr. Brandgard: Surprisingly, younger kids are more prone to stop than older kids and adults.
Mr. Kirchoff: I'd forgotten and I promised Bill I'd bring that up and I can check it off of my list.
RESOLUTIONS
Mr. Brandgard: Let's go to resolutions and we have two this evening.
First is resolution no. 2010-24: Transfer of Funds for Hendricks County Communication Center.
Mr. Bennett: Mr. President and Council members, I will be glad to answer any questions on this, I hope I made it fairly clear in my report what this is and that you will be seeing a couple more of these before the end of the year as we clean up the budget. It is just a straight forward transfer.
Mr. Kirchoff: I move we approve resolution no. 2010-24.
Ms. Whicker: Second.
Mr. Brandgard: I have a motion is second to approve resolution no. 2010-24: The transfer of funds for Hendricks County Communication Center, and if there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail-yes
Mr. Brandgard- yes
Town Council resolution no. 2010-24 is adopted.
Mr. Brandgard: Thank you. We also have resolution no. 2010-25: Authorizing Agent for purpose of settling lawsuit.
Mr. McPhail: I move that we so move to approve.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to approve resolution no. 2010-25: Authorizing agent for purpose of settling lawsuit, again If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Plainfield Town Council resolution 2010-25 is adopted.
Mr. Brandgard: Thank you. Do we need to advance the Child Care Center street lighting ordinance or can it go onto next Monday?
Mr. Carlucci: It is your choice; you can go now or next meeting.
Mr. Brandgard: I know we were talking about moving it.
Mr. McPhail: I had a note to bring that up, I think we aught to move forward and get that project in the process, just to make sure we don't hold that up.
Mr. Kirchoff: That picture that you gave us that is the one that was tied to this? Nice looking building.
ORDINANCES
Mr. McPhail: I would move that we suspend the rules and allow for the third reading and adoption of ordinance no. 18-2010.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to suspend the rules and allow the third reading of the documents ordinance no. 18-2010, and if there is no further discussion, roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Motion to suspend the rules for the third and final reading of ordinance no. 18-2010 is approved.
Mr. Brandgard: I will entertain a motion to approve the third and final reading.
Mr. McPhail: So move.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second to approve the third reading and adoption of ordinance no. 18-2010, Child Care and street lighting amendments, if there is no further discussion, a roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Third and final reading of Plainfield Town Council ordinance no. 18-2010 is adopted.
Mr. Brandgard: Thank you.
PROCLAMATIONS
Mr. Brandgard: I have a proclamation this evening, Brentwood Elementary School, blue ribbon award.
Mr. Carlucci: Mr. Brandgard, I had been in a few meetings with the superintendent lately and they are going to have at their December board meeting, which I think is December 9th, I volunteered to put a proclamation and bring that to that meeting. This proclamation is for not only the school district as an organization but also the teachers, the students, and especially those from Brentwood Elementary, they were recognized as a blue ribbon school, only nine of those were given this honor this year of all of the school districts, private or public in the State of Indiana, so it is quite an accomplishment and I will give you copies of this for you to sign if that is something from the Town Council to move forward with this proclamation.
Mr. Brandgard: I will read it.
Proclamation, WHEREAS, Plainfield Community School Corporation is responsible for the education for 4,700 students and WHEREAS, Plainfield Community Schools, including Brentwood, Van Buren, and Central Elementary Schools, Clarks Creek Intermediate, Plainfield Community Middle School, and Plainfield Community High School surprised the Plainfield School System and WHEREAS, Plainfield Community School Corporation is recognized State wide as one of the premier community school systems in the State of Indiana and WHEREAS, the US Department of Education annually presents blue ribbon school awards to schools that are committed to high achievement and academic excellence and WHEREAS, Brentwood Elementary has been awarded the blue ribbon school status for outstanding academic performance and made academic achievement a top priority and WHEREAS, teacher's, students, parents, school administrators, non teaching staff, parent teacher organization are to be congratulated on their efforts to make Brentwood Elementary School one of the outstanding schools both in the State of Indiana and at the national level. Now therefore be it resolved that the Plainfield Town Council does acknowledge and congratulate Plainfield Community School Corporation and Brentwood Elementary for achieving blue ribbon status and call upon the people of Plainfield to join their fellow citizens and recognizing Brentwood Elementary for this outstanding achievements.
With that I will entertain a motion to approve said proclamation.
Mr. Kirchoff: So move.
Mr. McPhail: Second.
Mr. Brandgard: We have a motion is second to approve proclamation as read. If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Said proclamation is adopted.
Mr. Brandgard: Thank you.
Mr. McPhail: Mr. President based on this proclamation just reminded me that last week at our Chamber meeting our Town Manager and Superintendent of schools both made reports and I was pleased to hear how well the school corporation has been able to do through the restructuring of financing and the things they've done to save money and it has not effected the classroom and this proclamation, this award certainly justified based upon what the whole school corporation is doing, so they did make a final report and we have a school corporation to be proud of.
Mr. Brandgard: Absolutely.
COUNCIL COMMENTS
ADJOURNMENT Mr. Brandgard: Is there anything else to come before the Council this evening? If not, I'd like to wish everyone a Happy Thanksgiving and a safe holiday and entertain a motion to sign the documents requiring signature and adjourn.
Mr. Kirchoff: So move.
Ms. Whicker: Second.
Mr. Brandgard: All those in favor signify by aye, motion carried, thank you.
