Plainfield Town Council
January 24, 2011
Mr. Brandgard: Plainfield Town Council meeting for Monday January 24, 2011 is now in session, I would like to ask everyone to rise for the pledge of allegiance.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: We have several items on the consent agenda this evening.
1. Approval of the minutes of the Town Council meeting of January 10, 2011.
2. Approval of Third and Final Reading of Ordinance 21-2010: An Ordinance Establishing Hendricks County Communications Center Equipment Replacement Fund.
3. Approval of December 2010 monthly report for Information Technology and Plainfield Fire Territory.
4. Approval of Town Engineer's Parks and Recreation Director's and Transportation Director's reports dated January 21, 2011 and HR Director's and Department of Planning and Zoning Director's reports dated January 24, 2011.
5. Approval of a contract with the Schneider Corporation in an amount not to exceed $31,720 for Geographic Information Professional Services during 2011 per the Town Engineer's report dated January 21, 2011.
6. Approval of Change Order No. 3 in the amount of $38,912 for six proposals and Change Order No. 4 in the amount of $3,018.49 for two proposals for the Town Center Fašade Improvement Program per the Planning and Zoning Director's report dated January 24, 2011.
7. Approval of the Right of Entry document between Town and Hendricks County to access the Town's acquired right of way just north of CR 200S for extending construction of the Ronald Reagan Parkway per the Transportation Director's report dated January 21, 2011.
8. Approval of the Interlocal Agreement between Town and Hendricks County on the NE Perimeter Parkway Phase 1 project per the Transportation Director's report dated January 21, 2011.
9. Approval of the Duke Energy reimbursement agreement documents consisting of a Relocation Work Plan (Estimated Cost $221,618.00), City/County Utility Relocation Agreement, Utility Relocation agreement (Duke's Agreement). And Disclaimer Agreement for the NE Perimeter Parkway Phase 1 project per the Transportation Director's Report dated January 21, 2011.
10. Approval to release retainage in the amount of $34,109.41 plus accrued interest to JDH Contracting Inc. for work on the Plainfield Aquatic Center North Parking Lot Expansion per the Parks and Recreation Director's report dated January 21, 2011.
Are there any additions or corrections to the consent agenda? If not, I will entertain a motion to approve.
Mr. McPhail: So move.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second to approve the consent agenda as read. If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- I abstain on item 1 and yes on all the other items.
Mr. Brandgard- yes
Plainfield Town Council consent agenda for January 24, 2011 is adopted as amended.
BUSINESS FROM THE FLOOR
Mr. Brandgard: Business from the floor this evening. We have Pat Spray here from the Plainfield Optimist Club this evening wishes to address us this evening.
Mr. Spray: Good evening, it is a pleasure of the Plainfield Optimist Club to have served you of the Plainfield area beginning in 1954 with many athletic and service opportunities. It is with a great anticipation that the Plainfield Optimist Athletic programs move to their new home on a permanent basis beginning this spring of 2011. The partnership with the Town of Plainfield and the Optimist Club will be long lasting and will serve our youth and families in ways never before made possible prior to the development of the new state of the art facility located in the heart of our Town. With the development of the facilities for baseball, cheerleading, football, and soccer, this facility is staged to meet the needs of many of our youth. With our continued partnership and cooperation I am confident we will meet the needs of even more youth in the future, including our combined efforts to develop sports programs for children with physical disabilities. With anticipation of this new facility the Plainfield Optimist Club has accumulated reserved funds through various fund raisers and club activities to assist equip ting this facility. The Plainfield Optimist Club and our 130 plus members would like to donate to the Town of Plainfield our check for $120,000.00 to be deposited into a none reverting fund held by the Town for the purpose of purchasing loose and fixed equipment to support the Optimist Athletic Programs now and in the future.
Mr. Brandgard: Thank you.
Mr. Spray: We would like to sincerely thank the Plainfield Town Council for their efforts in securing such a wonderful facility for our youth. The work you have done and the commitment you have made to these children will pay immense dividends now and in the lives of future Plainfield residents. In addition we would like to thank the Plainfield Parks and Recreation Department for their continued cooperation and communication with our club. Through numerous meetings we have been able to communicate and develop a list of priority purchases for youth league participant enjoyment and to enhance the spectator's experiences.
Sincerely, Plainfield Optimist Club.
Mr. Brandgard: On behalf of the Council we accept the check from the Plainfield Optimist Club and certainly we will use it as you have requested and we certainly appreciate your efforts and again you're willing to work with the Town to make this youth athletic field happen the way it is going to happen.
Is there any other business from the floor? With there being none coming forward we will go to Town Manager's report.
TOWN MANAGER'S REPORT
Mr. Carlucci: Thank you Mr. President I have two Economic Development projects to discuss with you this evening. The first one is a company called Genco. Genco is a third party logistics company and they have taken over Duke building number five which is at the northeast corner of Reeves and Perry Road. Interesting enough, this building was right after the first of the year was completely empty. Because Nice-Pak was moving out and Walmart had part of that building so they were completely moved out of the 426,000 square foot building. Genco is going to be moving product for Home Depot out of this business and that also includes a repair area as they have talked about this project, the repair area is for example if you go to a Home Depot and you get a mower or a something else that has to be electronic or has a gas engine or something and it breaks there is no bringing it back. Well that doesn't really help the local Home Depot so now when these things are sent back they will go to one of the three locations in the Country and they will repair those and send them back out again. It's a real positive for the Town to keep people working in that building, they have asked the amount of the personal property meaning racking systems and other things that they need to run that facility they estimated the value of that at 2.8 million dollar investment. It will be 154 jobs at 17.17 per hour with a total annual payroll of 5.5 million dollars. They have asked for personal property tax abatement and we have estimated that over a ten year period and it would be $124,348.00, which is the reason we have the resolution there tonight. They have also asked for a training balance of $30,000.00 which subject to your approval we will let them be reimbursed up to $30,000.00 in training. We don't normally give out the money and then have them provide the information later. So for the ten year abatement on the personal property and the $30,000.00 in training funds and they would submit the receipts to the Town and then we would pay that amount back to them. Typically what we would do this is on a monthly basis not on a weekly basis because we don't operate that way. It is a good project it fills up a void. If you have ever been on Perry Road and Reeves Road and your coming up Reeves Road towards Perry, if you look to your left as you are going east, it is the building that you can't see because they have a forest of pine trees there that they planted. So that is the approximate location. This is good news in an economy that is not as strong as we would like it and that is a positive especially to the people who can certainly get these jobs.
Ms. Kelly: Cinda Kelly, Hendricks County Economic Partnership. I just want to make one comment before the Council. For those of you that may be aware Genco, they did have a facility at one time in Brownsburg, and I just wanted to take the time to publicly thank the Town of Plainfield and Rich and the Council members that I worked with on this project that this had no correlation with the project in Brownsburg. They were closing a facility there because they had lost a contract there. This is a totally different project, totally different contract and was not suitable for the Brownsburg Facility. I know there was some question about that and we received clarification on that before the Town supported any kind of incentives on this project. Often times that is not the case, communities will compete against each other and we deal with that on an ongoing basis and we wanted to thank you and thank the people we worked with on this project for the professionalism and the concern expressed in making sure that that was the case with this project. You always do that but because this was within our own County, I wanted to make sure I expressed that appreciation. I will introduce Leslie Wagoner, she is representing the company and she can answer any questions for you.
Ms. Wagoner: Good evening, thanks for your time tonight. My name is Leslie Wagoner and I am with Ginovus and Ginovus is an Economic Development site location with our headquarters in Indianapolis and we work throughout the United States. This is why we had the opportunity to work with Genco and I thought I would just give you a little bit of an overview. They are a privately company that has actually been in business for 112 years and one of their primary objectives is to provide third party logistics for companies and to do so at a very low cost, the lowest cost possible to help manufacturing and to help logistics companies save on their bottom line. That is why I support of personal property tax abatement has been so very important to them as they have looked at opportunities and one of the reasons why we would like to move forward with Plainfield. They have in excess of 150 customers including Fortune 500 manufacturers, retailers in US Government Agencies. They have in excess of 130 operations throughout the United States and Canada. They have corporate locations located in Pittsburgh, Pennsylvania, Green Bay, Wisconsin, and Milwaukee, Wisconsin. So as I confirmed on the phone with them today they are Packer fans. They are in the sales of nearly 800 million and they have an excess of 7,000 employees throughout the United States and Canada. So with that project that they are contemplating for the Town of Plainfield, includes capital investment of 2.8 million dollars, made up of warehousing, logistics, and distribution equipment. They anticipate that that investment will all be completed by December 31st of 2012. We've contemplating a lease of 426,000 square feet on Perry Road with 111 new positions, and an annual payroll of $2.93 million dollars. So again it is with our appreciation that you are considering support for ten year personal property tax abatement, again it is a very high interest to them. I will be glad to answer any questions you have.
Mr. Kirchoff: The payroll numbers you gave us and the payroll numbers Rich gave us were different.
Mr. Carlucci: I had on the letter that was sent to me from the Partnership 154 jobs.
Ms. Wagoner: 154 includes some existing employees, 111 is actually what they are anticipating for new employment. Rich you are right when the project first presented to the Town of Plainfield it was 154 positions.
Mr. Carlucci: So what will it be now?
Ms. Wagoner: 111 positions, which is reflected on the SB1 that has been signed by the company and submitted. Hopefully it will get up to 154; we don't want to over commit and under perform.
Mr. Brandgard: Nothing else? Thank you and we will take this up at the appropriate point in the meeting.
Mr. Carlucci: Thank you Mr. President, the second project I have and I sent to the Council members a lot of detail on this project. This project is called Med Condence; they are involved in the electronic medical records. This is something that I believe all of the records are going to be on within the next decade or so. This project has a potential to create 360 new jobs by the end of year five with a salary range of $45,000-$50,000.00. When we talked to Med Condence about this, certainly this is what attracted this project to the Town. What they are asking for is marketing money to market their firm in the amount of $20,000.00 and to help establish an office in that cost of $165,000.00. So if you combine those two together, it has a total of $185,000.00 for this project. This is one of those projects where you take a little bit of a risk because you want it to succeed and make and help make an effort to get these kinds of jobs at $45,000.00-$50,000.00 a year. Now currently they are going, Beverly Jenkins is here tonight from Med Condence and she will tell you about their plans and that they've got a contract for three months out on US 40 at office suites out there and their next plan then is to move out of those suites into the former Galyan's headquarters where they can grow their company there. What I would like to do is bring Beverly Jenkins up and have her talk to you about this project and give you some additional information.
Ms. Jenkins: I'm Beverly Jenkins, I'm the CEO of Med Condense and I have Larry Groff who is the President and the founder of the company here also. I did prepare a little packet of information for you which included the information that Rich just presented to you on the grant request and also a copy of the use of proceeds for the money and how we would actually use that and that is for the startup, marketing, and to complete the software. Also in the packet is a brief description of our company. We do have four people that have been heavily involved with the development of the software up to this point and we hope to be able to finish that with your help within the next sixty to ninety days and be able to launch and start the marketing efforts. Rich did say that we have signed a lease that becomes effective February 1st, with the office suites and we are in negotiations with the Metropolis building where Galyan's used to be and we have not heard back from them yet. Then also in this packet we have letters of support you would say from a couple of vendors that want to do business with us. One has a potential of about 100 positions right off the bat and then also another one a Latino group in South Florida that has 8900 potential members that we could sell the software too. We also do consulting projects with the health care industry to try to reduce cost and give them a better return on their investment also. So if you have any questions I will be glad to answer those for you.
Mr. Brandgard: Any questions from the Council?
Mr. McPhail: I don't have any questions but I do have one comment, over the years we've talked about trying to develop a business incubator and we haven't been able to do that but I look at this project as an incubator type of program that with a degree of risk but it is something that certainly I think is well within the realm of what we need to be doing to promote the diversification in our businesses located in a community and I think it is an opportunity we have to move forward in that direction and maybe we have an incubator we don't know about.
Ms. Jenkins: I would like to add an additional comment. Larry and I are both long term Hendricks County residents. I currently don't live in Hendricks County but want to move back, and Larry does now. We want to give back to the community also and with Ivy Tech and the Hendricks County College Network, we've already spoken with them about internships and being able to use their students for employees for our call center and customer support and then also actually installing the software into their curriculum so that students can learn how to use the software so they are marketable as soon as they graduate. We appreciate your consideration.
Mr. Gaddie: A couple of questions, here I noticed on the grants that is from the Town that is money we pay them to come in to and no return on that, unless the future business, $165,000.00 grant there for job positions outlined above. Then I noticed that the grant payment for $20,000.00 for marketing, we pay that grant we don't have no recourse coming back if they don't stay or there is no contract drawn up on that?
Ms. Jenkins: No, not at this moment.
Mr. Carlucci: To get that joint strike fighter engine into that facility, the Town of Plainfield several years ago ended up what they wanted from the Town to put them in that facility, which by the way they are still there after several years, we bought their office furniture for them, and we paid so much money for them over so many months to them to reimburse them for that. This was office furniture that the Town of Plainfield could never use again and we would have no need for it and we didn't want it, we just thought that when you put some highly paid engineer's in that building that it would have a positive effect on the Town and that amount of money was over a couple hundred thousand dollars or more on just those. But again it was the kind of stuff that you would have in a big company. Even if we brought it back we wouldn't know what to do with it. So we just said no, this is a one time thing, they bid it out, we took the information, we paid them so much money over several months and we left them with that furniture. If they tried to sell it today they wouldn't get very much for it, because that stuff has a short lifespan and people don't usually get a return even if you do try to sell it. We would do the same thing we would do with Genco, we would ask them to produce receipts for everything they purchase so that we know that money, that is something that we still need to work on is nobody wants just to hand people money, we still like the idea of reimbursing them as they submit those invoices.
Mr. Kirchoff: In Cinda's letters, in the Plainfield Grant, it says in addition the Town will ask you to enter into a annual (inaudible)outlining the growth expectations so do we have something along that line, kind of building on Ed's comments.
Mr. Carlucci: That would be our next step if the Council agrees for us to go forward.
Mr. Kirchoff: So this is basically proven in concept tonight and we can work out the details?
Mr. Brandgard: Yes, and I will go along what Rich just said, this is something we don't normally do, but we have done in the past. The value to the Town is $45,000.00 to $50,000.00.
Mr. Carlucci: Give you another example and of course Cinda is more familiar with this than I am, you got to know it takes a lot of different strategies, one of the strategies I know that Brownsburg has used was to pay lease payments for new businesses coming in and I think that for what they have done up there, it's done very well because a lot of that had to do with the auto industry and racing teams. So this isn't exactly the same thing but given the potential and that is and the upside is very good for Plainfield. It is a risk, but sometimes you have to take a little risk. Both the money for Med Condense and for Genco, especially for their training for Genco would come out of our Economic Development Income Tax Fund which is normally what we would bring that up, and we have plenty of funds put away for this kind of project.
Mr. Gaddie: Will that still be on this investment you call it? Do you know roughly taxes and everything, to know how long we get the return back?
Mr. Bennett: I don't know, but I can give you an exact figure before the next meeting. I'm trying to figure it up right now and I want to make sure before I go on the record but with the math would be very easy once I double check it. I think with 350 new jobs and $45,000.00 a year we are going to get our money back fairly quickly but I will tell the Council that for sure before the next meeting.
Mr. Kirchoff: Basically what we are talking about tonight is approving this in concept and moving forward on these negotiations in review.
Mr. Carlucci: That is exactly what we need to move forward.
Mr. Brandgard: We need a motion to approve the concept and move forward with the MOU and the other documents.
Mr. Kirchoff: So move.
Ms. Whicker: Second.
Mr. Brandgard: The motion is second to move forward with the concept that has been presented to us tonight for Med Condense and to develop the MOU and the other documents that require getting you up and going. If there is no further discussion all those in favor signify by aye, opposed, motion carried. Thank you.
Mr. Carlucci: That is all I have.
Mr. Brandgard: Brian do you have anything from the fire department? Ron, HR? Jeff, Police Department? Bill, anything with IT? Lois, anything from billing? Are you representing the Public Works this evening or just visiting? No report ok. Clay, do you have anything from Parks?
Mr. Chafin: I just wanted to talk about a couple of things in my report, one to reiterate April 9th, 11:00 is the grand opening for the ceremony and then also in there under the Aquatics section of the report, there is a lot of information in there about a handful of new requirements coming down the pipeline for ADA. So a lot of those things we were keeping tabs on, didn't know where they were going to go but just making you aware that we know of them and that we are getting ready to do an assess ability inventory. We are working with Tim and his staff on some of the facilities as well as the parks and trails. So hopefully we will have something together and as soon as we do I will include that in one of my future Council reports. I just wanted to see if you had any questions on that. And to tell you that we are pretty happy to have received a check from the Optimist Club. That is all I have.
Mr. Brandgard: Thank you. Tim, do you have anything for Engineering?
Mr. Belcher: Wanted to tell on some parks stuff that Clay and I have been working together on the trails and parks master planning, a public input session coming up. At first it was going to be at the Recreation Center, the tenth of February. An open house format so people would come when they like and we would be there to meet them and greet them and answer their questions. Then another one that is planned the 21st at the library. They have allowed us to bring some materials that we will have at the Recreation Center to the library and just the idea to get as much input as we can from the public and your input obviously is needed too before those boards get made into anything that we can take to the public. I put those with my reports so that anytime in the next day or two we'd like to go ahead and put those on foam board and start setting those up in the Recreation Center so people could see them. We are going to do everything we can to try to make it easy for people to comment, again the plans essentially for all the walks and the trail. It's the first time we've ever done something like this, but I think it is coming out really well so far, so the public's input will just make it better in terms of what we are going to do over the long term with our trails and walks.
Mr. Kirchoff: Those times again?
Mr. Belcher: 5-8 I believe is what we finalized at the Recreation Center and at the library. The Recreation Center would be the first meeting and that is on the 10th of February, and then the 21st of February at the library. Again we will be taking comments other places, hopefully we get something out on our website and people can go to maybe with a survey with that to try to get more information from people on what they think about our trails and the plan that we have and again we are going to have comment sheets that people can leave with us or mail back to us later. But again, looking forward to what people are thinking about the trails and see how much we can get them in our plan. Looking forward to it, and let us know if you have any comments, and come to the meeting.
Mr. Brandgard: Thank you. Don do you have anything from
Mr. McGillem: I will give you the latest schedule on the signal switchover as of this afternoon. In my report I had indicated to you they are going to make the switchover at Center Street tomorrow, East Street on Wednesday, and Avon Avenue Thursday. That was primarily due to us not having power into the Avon Avenue signal when that schedule was put together. The signal head has been up the longest at Avon Avenue. We got notice from Brian at Duke today that power is on at Avon Avenue so they are going to go ahead tomorrow and make the switch at Avon Avenue first then they will draw back to Center Street and then East Street as my understanding. As indicated in the report it will take them pretty much a full day to make those switchover for these signals because we have been using the existing controller cabinets those are already set up so we will have to take the existing signals out of operation, move the controller cabinets, get the new signals on, and then take the old signals down. There is going to be a period in there, probably 3 or 4 hours at each intersection that there is going to be traffic controlled primarily by flagging. So as we do this there is going to be disruptions at each of these intersections, I will try to keep Police and Fire made aware. Once we get the signals turned on everything will be (inaudible) signals the old signal heads will be down. Our preemption should be on the same day so once we get them all on this week everything will be fully operational for the signals. Also I was told today that by Wednesday, Thursday they anticipate to having the three separate power locations for the lighting fully wired for Duke Energy to set the meters and make those points hot at which time we should then be ready to get the lighting turned on. Hopefully next week we will have the lighting on also.
Mr. Brandgard: That's great, based on what you told us two weeks ago that I figured we'd come in tonight and have a switch to hit. That is wishful thinking on my part.
Mr. Gaddie: Don, I had somebody come up to me about street lights up towards Walmart. Is there any chance that is going to happen? At 267 East I think it is?
Mr. McGillem: I don't know. I haven't got anything in the mill, that is something that we've talked about but we have not got anything planned. We've discussed with Duke, at this point and time there is nothing in the pipeline for putting any lighting in. I know it get pretty dark there.
Mr. Gaddie: What about the old street lights from downtown area?
Mr. McGillem: The old street lights from the downtown area are so inoculated that Duke does not maintain parts and once they take those lights down they are pretty well scrap.
Mr. Gaddie: I had somebody say it has been discussed three or four years ago, I said they are working on it. I told him to call you.
Mr. Brandgard: Is that it? Thank you. I think I hit everyone from the staff that is here. Joe, do you have anything from Planning and Zoning? I didn't see you back there.
We do have a work session next Monday at 6:00, here.
Mr. Brandgard: Kent, old business?
Mr. McPhail: Mr. President I have a couple of items or comments that I want to pass onto staff and the Council particularly on the Streetscape and the lighting, I have had numerous people stop me and tell me how great it looks and how well they were pleased and they have seemed to have forgotten about the construction season and they get in traffic jams and that type of thing but I even had two people from out of town today stop me and tell me how much they appreciated a new look as they were driving through Town. That is getting a lot of positive comments, as far as the Streetscape and fašade go, really pleased with that. Then I have had probably a dozen people stop me in the last few days and they want me to pass on their thanks to the Town staff for taking care of the roads during the snow season, Patty, if you will pass that onto your crew, our residents really appreciate all of the hard work.
Mr. Brandgard: Just to tag along on that I have had a lot of comments from people outside of Town on how well the streets are. Again I think the crews have done a really good job. Everybody says they've done a better job this year than they have ever seen. So things are good and they are working well down there.
Ms. Whicker: Ditto with Kent on the project downtown. Even the residents I think on Main Street who might have had the port-a-let yard ornament throughout the summer. I really appreciate the drainage improvements and the improvements to their alleyways and the drives coming in and out how nice it is, and I know how they are the ones that had to look at it everyday. So they went through a lot and I think as well all of the comments, people want to know when the lights are on and when the lights go on, I think they are waiting for a big celebration. I think more so maybe than the Christmas tree lights.
Mr. Gaddie: The only thing I have was about a snow plow, a lady called me from Hamilton way, her snow wasn't plowed but she is in a housing development out there in Saratoga. It is way north in the southeast corner there, and I think it was the developers that filed bankruptcy, and I think they got some new developer and I told them it probably wasn't in the Town but somebody said well if the Town plows other developments that went bankruptůso I was kind of curious and I was going to get Jason and corner him on that. It's out in Saratoga.
Mr. Carlucci: Is that the Saratoga Springs? They have someone new that has taken over that to my understanding.
Mr. Brandgard: Ed, I think the difference is we don't plow the streets and apartment or condo areas that are up to the associations out there.
Mr. Gaddie: Well that is what I told her. She said I am still sending my money in. That is the only thing she asked me about and I told her what I thought it was. That is all I have.
Mr. Carlucci: I have some friends that live out there and they were turning some of the dawn to dusk lights off. Well when you are in that type of situation you're in chapter 11 or whatever chapter they are going through on this, they will do those things but they are not shutting off the water and the sewer all that is still working. But I heard from someone and I don't know if it was (inaudible) who mentioned it to me that someone else has taken over that apartment complex. Again
I think from my understanding that someone has taken over that.
Mr. Brandgard: We have one resolution this evening. Resolution number 2011-01: Genco Distribution Systems Tax Abatement. I will entertain a motion to approve.
Mr. McPhail: Mr. President I move to approve Resolution No. 2011-01.
Mr. Kirchoff: Second.
Mr. Brandgard: The motion is second to approve Resolution No. 2011-01 Genco Distribution Systems Tax Abatement. If there is no further discussion roll call vote please.
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
Town Council Resolution No. 2011-01 is adopted.
Mr. Brandgard: Thank you.
Mr. Brandgard: We also have for its first reading Ordinance No. 01-2011: Plainfield Extraterritorial Limits Water Resources.
Mr. McPhail: I move we approve the first reading of Ordinance No. 01-2011.
Mr. Kirchoff: I second with an understanding do we have an opportunity to discuss that logic behind that before the final reading?
Mr. Brandgard: Yes. We have a motion and a second to approve the first reading of Ordinance No. 01-2011; Plainfield Extraterritorial Limits Water Resources. Again if there is no further discussion, roll call votes please
Ms. Whicker- yes
Mr. Gaddie- yes
Mr. Kirchoff- yes
Mr. McPhail- yes
Mr. Brandgard- yes
First reading of Town Council Ordinance No. 01-2011 is approved.
Mr. Brandgard: Thank you.
Mr. Brandgard: As Rich mentioned we do have a work session next Monday at 6:00.
Mr. Daniel: I should have mentioned this under old business or new business, probably new business, we do need an executive session and I think Jim Chapman may have sent out an email on that this afternoon but I thought I would bring it up and see if we can get a chance to get it scheduled. It is not urgent or anything.
Mr. McPhail: Can we do it before the work session next Monday?
Ms. Whicker: Meet at 5:30?
Mr. Kirchoff: Speaking of work sessions, last of January is next week; do we have anything for February that was pending? Transportation is March. Are you April?
Mr. Bennett: I was hoping maybe utilities budgets would be a February work session. I haven't made it part of my report but I was going to talk to you about it, if you want to talk about it now that is fine.
Mr. Brandgard: Something that might help us and I'm going to ask Wes if he would take this on. Let's work out a schedule for work sessions for departments for the ones we know we are going to have or need and get that out to us. So we can schedule it and have it in front of us.
Mr. Kirchoff: We always ask for March don't we Don? Then we typically have one later in the year or is that a year? Clay has two; you have like April and October. Wes as you are looking at that it would be advantageous for me if it was before the 11th of February if you would want to do it before then.
Mr. McPhail: When are you going to be gone Ed?
Mr. Gaddie: February.
Mr. McPhail: The whole month?
Mr. Gaddie: Till the very end.
Ms. Whicker: When do you leave?
Mr. Gaddie: February 1st.
Mr. McPhail: I unfortunately will be here all month.
Mr. Bennett: We will have what we need to have ready by January 31st so I can make a date anytime in February that works for any or all of the Council members.
Mr. Brandgard: Ok, thank you.
Mr. Brandgard: If there is nothing else to come before the Council I will entertain a motion to sign the documents requiring signature and adjourn.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by saying aye, opposed, motion carried, and thank you.