Mr. Brandgard: The Plainfield Town Council meeting for Monday April 23, 2012 is now in session.
PLEDGE OF ALLEGIANCE
Mr. Brandgard: I would like to ask everyone to rise for the Pledge of Allegiance.
CONSENT AGENDA
Mr. Brandgard: Ron Lydick has something he needs to amend in his report.
Mr. Lydick: Mr. President thank you for giving me this opportunity, since the reports had to be turned in last Friday Deborah Umbanhowar has counseled with Steve Cook the Executive Director of the Hendricks County Communication Center and she has reconsidered and wants to keep her position as Assistant Supervisor and so I want to take that portion of my report out, where it said she was going to resign as Assistant Supervisor and become a First Class Communications Officer.
Mr. Brandgard: Thank you. We have quite a few items on our consent agenda this evening.
1. Approval of minutes of the regularly scheduled Town Council meeting of April 9, 2012 and the Executive Session Minutes of Monday, April 9, 2012.
2. Approval of Second reading of Ordinance No. 03-2012: Use of Compression Brakes within the Corporate Limits of the Town of Plainfield.
3. Approval of Transportation Director's report dated April 19, 2012, Plainfield Fire Chief's, Parks and Recreation Director's and Plainfield Police Chief's reports dated April 20, 2012 and, Town
Engineer's and the amended HR Director's report dated April 23, 2012.
4. Approval of March 2012 monthly reports for IT, Plainfield Fire Territory and Department of Planning and Zoning.
5. Approval to support and advertise in the Plainfield High
School Year Book in the amount $250.00 from Community Promotions account per Chief Mitny's report dated April 20, 2012.
6. Approval of Change Order 1 to the contract with John Hall
Construction in the amount of $2,098.00 for added survey, tree removal and storm water gaskets associated with the South Hills Phase 2 Drainage project, per the Town Engineer's report dated April 23, 2012.
7. Approval of an hourly rate general services contract between the Town and Albertson and Son, Inc in an amount not to exceed $30,000 for quote document development, project administration and inspection during construction for the 2012 sidewalk replacement program, per the Town Engineer's report dated April 23, 2012.
8. Consent to advertise for bids in multiple phases for the Talon Brownfield Remediation project per the Town Engineer's report dated April 23, 2012.
9. Approval to release Precedent Residential Development, LLC Performances Bond No. 5013424 in the amount of $21,329.40 for Sidewalks on building lots in Meadowlark Lakes Section Three, per the Town Engineer's report dated April 23, 2012.
10. Approval to release Precedent Residential Development, LLC Performance Bond No. 5036734 in the amount of S1, 399.00 for Sidewalks on building lots in Meadowlark Villas Section One, per the Town Engineer's report dated April 23, 2012.
11. Approval to release Precedent Residential Development LLC Performance Bond No. 5013423 in the amount of $15,834.60 for Sidewalks on building lots in Meadowlark Villas Section Three, per the Town Engineer's report dated April 23, 2012.
12. Approval of Change Order #3 in the amount of $14,219 to Edwards Rigdon Construction for work on the Leisure River Project and authorizing council member Renea Whicker as the signatory per the Parks and Recreation Director's report dated April 20, 2012.
Mr. Brandgard: Are there any additions or corrections to the consent agenda.
Mr. Kirchoff: I move we approve as read. I would take into consideration amendment of the HR Director's report.
Ms McPhail: Second.
Mr. Brandgard: We have a motion and a second to approve the consent agenda as amended. The removal from the HR Director's report, if there is no further discussion, roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes but on item number one the second part I abstain.
Mr. Bennett: From the Executive Session minutes?
Ms. Whicker: Yes, I did not attend.
Mr. Bennett: Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council consent agenda for April 23, 2012 is adopted as amended.
Mr. Brandgard: Thank you.
PUBLIC HEARING:
Mr. Brandgard: We have two public hearings this evening, do we have proof of publication?
Mr. Daniel: Yes we do.
Mr. Brandgard: Thank you. First public hearing is Browning/Duke LLC Real Property Tax Abatement.
Mr. Carlucci: Yes Browning Duke LLC is proposing to construct a warehouse distribution center on County Road 200 South in the AllPoints Midwest Industrial Park. Like a lot of the other buildings it is several hundred thousand square feet in size and this building is specifically going to be built for a company called Regal Beloit and that is why they have asked for the Real Property Tax Abatement on the building and there is not much else to say other then they are going very quickly to get this facility built in a very short timeframe.
Mr. Brandgard: Are there any comments from the public relative to the Browning Duke LLC Real Property Tax Abatement? Nobody coming forward, the public hearing portion is closed. The second public hearing is the Six Points Associates, LLC Real Property Tax Abatement.
Mr. Carlucci: Six Points Associates is planning to build another warehouse distribution center, it will be located catty corner from the new Plainfield Fire Station #123, they are moving forward quickly, I think there are some projects out there that a lot of the developers are getting themselves in position to bid on and I think this is another one of those projects because they have not necessarily committed going forward, but they are just getting ready to get what they have to do with the Town completed so they can move forward if need be. We have done this in the past, it is already in an econ development area, so that is the second item on the econ development on the agenda tonight.
Mr. Brandgard: Again this is a public hearing, is there anybody in the audience that wishes to address the Council relative to Six Points Associates LLC Real Property Tax Abatement? Again this is a pubic hearing, again nobody is coming forward, and we will close that public hearing.
Mr. Carlucci: And there are to complete this part of the process tonight, there are two resolutions on the agenda and they were sent to the Council members and staff, thank you.
Mr. Brandgard: Thank you.
BUSINESS FROM THE FLOOR
Mr. Brandgard: We will go to Business from the Floor, we have Kim Harvey from Angels and Doves is here to address us this evening.
Ms. Harvey: Hi, I am here tonight to inform you that if it is ok with the Town Council that we change the date of the Angel ride from May 22nd to September 22nd. The reason is because much to my surprise I received a telephone call two weeks ago from West Coast Film Maker, who was seeking a prominent anti bullying organization in the U.S., they are getting ready to make a movie and the movie will be shown across the country, it will be released in 200 cities in the first of December and it is much like the movie that was released called “Bully”. Only this movie is particularly focused on teenage suicide due to bullying and they selected Angels and Doves to feature in the movie, so when I told her that I had a fundraiser already kind of in place and moving along she talked with her whole staff and they have agreed to fly the whole crew in right here and film the whole event if we could move it. It worked out really well for Angels and Doves and it worked out well with Harley Davidson, so if it works out for Town Council then we will be having a whole production team here on September the 22nd to film the Angel Ride.
Mr. Brandgard: First of all I want to congratulate you that is pretty big. September 22nd, I think the only issue we have I think that is when we have our Town Fall Festival.
Ms. Harvey: I had no idea.
Mr. McPhail: That is the parade day and I believe the school has a function that date with some type of band festival. I'm not 100% sure of that. The last I heard they were having a function that day also.
Mr. Brandgard: That is about the time they do that.
Ms. Harvey: Would that have any interference or any bearing on it?
Mr. Brandgard: I think the biggest issue we would have bearing on it is probably the Police and Fire Department. If I remember right it will be running into the evening, there could be some issues there and I guess we could look to see what the Police and Fire say about that and see what they can do.
Mr. Carlucci: The band festival has grown substantially since they moved to the new high school and which means a lot of those people will go down I-70 and Hadley Road around those restaurants and things there. At the same time they are having their restrictions on roadways over in that area in addition to the Quaker Day parade and everything else.
Mr. Brandgard: Can you change the date to one week forward or back?
Ms. Harvey: If they were able to change the date to September 29th, would that work out? We can't go backwards, we can only go forward.
Mr. Brandgard: I wouldn't see any problem with that.
Ms. Harvey: So if they can accommodate that is that acceptable?
Mr. Brandgard: Yes, I think so, pulling everyone together for replanning and put things together.
Ms. Harvey: Ok, and then just two updates, additionally I am forming a committee now to work on the event because of so much media being involved, and I would love to invite a Town Council member to be on a committee, so if someone would like to do that and you would like to email me and let me know that would be great. We are actually having our first meeting tomorrow night at 5:30 at The Coachman. I have tried to pull somebody in from every industry so that it is very well rounded.
Mr. Brandgard: Ok, we will see if we can get somebody out there, I don't know about tomorrow night.
Ms. Harvey: It is short notice, we will have one meeting per month up until the event, so the next meeting will be in May.
Mr. Brandgard: Very good, thank you.
Ms. Harvey: Thank you.
Mr. Brandgard: We also have Al Bennett to give us a report from the Indianapolis Airport Authority.
Mr. A. Bennett: Thank you Mr. Chairman, it is good to be here again. The Indianapolis International Airport continues to be a driving force for the economy, our business in aviation for both passengers and cargo is not lessening, it is actually growing a little bit and more cargo than it is passenger. I have put in front of you, I think Rich put it in front of you a packet of information, I am not going to hold you responsible to memorizing everything that is in that packet, but I will be going through those items rather quickly and of course I really would expect a call if you have questions that I don't cover. As you may know Bill Kirchoff, Robin Brandgard, and Rich Carlucci has been very active with the project that we have had going on that is nothing but Economic Development for Central Indiana and that is called Aerotropolis. Aerotropolis means airport city, you have a couple of pages there that explains what that is. Again I will not go through every word, but it is a strategic focus on air cargo logistics and commerce. Its intent to reach out to other governmental entities, but right now it is 8 miles around the terminal, and all of the governmental entities that are involved to be cooperative in working together on economic development. Because many industries, many businesses want to be near a major airport for several reasons, passenger and cargo, we have decided to try to assist the economy in Central Indiana in promoting the airport to be something bigger than we have asked before. So Aerotropolis in the second page will show you all of the issues that are important because of the tremendous advantages we have in Central Indiana, highway structure, railroad, the airport, and also the fact that we have development over the next few years in certain type of industry particularly the Bio-crossroads of Live Sciences is a big issue here in Indiana and we have promises that that industry is going to grow. I know Bill, Robin, and Rich in fact I think Rich is chairing a committee and he's had a meeting or two the last week or so, and then this group has met as a whole and they were hosted by Plainfield at the Rec Center the last meeting we had in March. The next meeting of course will be in May, May 30th. Any questions I could answer on Aerotropolis. I always give you an update on where we are compared to last year. On air service updates, the monthly inflaments are down just under 1% compared to 2011, even though they were up in February because of the Super Bowl, but for the year we think as it continues to grow, we are positive that the inflaments will go up. Some of the reasons the inflaments are down is because the airlines have downsized their planes for passengers, and that has an effect on that statistic. The seating capacity has gone down 2.4% and of course that saves the airlines fuel, the passenger landing weights are down about 3% compared to 2011, and then finally the cargo is about even from last year. We are expecting it to go up because of several promising contracts that are coming in from Eli Lilly and other companies that are using cargo business. I'm also giving you a synopsis of air cargo out of this airport. There is going to be a tremendous push to take full advantage of what we got and where we want to go. Air cargo trade is basically domestic international exports and international imports. We receive about as much imports coming through to our Fed Ex hub as we do exports. Compare Fed Ex with UPS, and their hub is in Louisville, the Fed Ex business is 47% and UPS is 43% in the Country. Indiana imports over 68,000 tons of products in the air freight. The principal origins of air freight imports in Indiana is from Germany, Japan, Switzerland, Canada, and China. The important thing that I want to bring to your attention is that we expect in this report that I am giving you tells you the products that come from certain areas and is going to certain areas around the world. Indiana imports such things as auto parts, plastics, cereals, apparel, and they come from all over the world, including Austria, Italy, Belgium, of course China, Japan, and Germany. We are expecting to have direct flights all over the world one as far as 6,600 miles of flight. Cargolux provides three flights a week from Luxemburg, Germany and it is all medical supplies through Roach Diagnostics. In that case and in much of the medical supplies we have to provide refrigeration on site and we have done that. The biggest growth we expect to happen in the next ten years will be the old postal hub that is on the north side of the air field. The post office has not used that postal hub for over 10 years, they have had a trucking company working in and out of there, at the end of this year 2012, that postal hub will belong to the Airport Authority. We intend to market that and a little bit later in this presentation I will show you the postal hub and the planes that parked there over the Super Bowl. We will call it the Eagle hub. Our cargo objectives are to develop and air cargo strategy and to increase Indiana Air exports using Indianapolis by 1%, now that doesn't sound like very much, but 1% of the business in Indiana is a lot and we intend to get that done and it will be mainly pharmaceuticals, medical devices, bio crossroads initiative in the health care delivery services that it requires. I give you that report about cargo because I think that you are going to see that develop, this airport hires and employees 10,000 people in all the different areas of the airport. We are expecting employment to go up over the next ten years, 100 on the average additional employees a year, so I think that we will go from 10,000 to almost another 1,000 to come on in less than 10 years. I gave you another little report on the growth of Fed Ex. Before we can finish developing and constructing loading areas for their planes, most of them now are DC-10's but of course we will have some triple 7's. We are already negotiating for another expansion to the west of their terminal and you can see the comparison of what it was back in the 70's and what it is today. This little chart right here will tell you how it has gone up from 2000 to 2012. That chart shows you what the landing fees that they pay the airport just to land a plane. The high figure there is almost 10 million dollars per annual year. Then you have pages showing you direct flights that go around the World, Anchorage, Paris, Puerto Rico, Montreal, Hong Kong, Philippines, Frankfort, Germany, and so forth. A tremendous amount of flights going all over the world directly from here. Any comments or questions? Finally I thought I would show you a little bit of Super Bowl information. That front page shows you a figure of January 29th a week in advance how many flights we had in and out of the airport, 307 that is an average on a typical day, and how it went up everyday and on Sunday the day of the Super Bowl there were 739. But on Monday and particularly at midnight after the game they started leaving and on Monday the 5th of February there was 1,092 flights leaving. The next page, shows you the flights going to the east coast, the two teams that played of course were all going towards New York or Boston and this particular picture shows from 12 midnight to 3 a.m. We had over 500 planes parked at the airport, and the next sheet shows you the short cross runway that goes north and south where we park planes and you can see in the far distance the planes that were parked at the old terminal. Then on the second one you see the postal hub, the US Postal Service Hub and all the planes we parked on that tarmac and that is the postal hub is turning over to us at end of the year. Fed Ex gave us part of their spaces where we had something like 50 or 60, then every gate and every tarmac available at the old terminal was used and there is a picture of that. So then you see another statistical page in which the bottom blue is showing you a typical day, which is normal compared to what happened Saturday through Tuesday at the Super Bowl of all of the flights going in and out. The big days was Tuesday before the game and then of course Monday after the game. The airport sold over a million dollars worth of Super Bowl merchandise, a half million dollars in gross advertising revenue was produced, taxi and limos was used to pick up everyone on the airplanes out on the tarmac and that business was up between a 150 almost 300% respectfully compared to a typical week. So yes we would like to have the Super Bowl come back and we would like for it to be good weather again. Thank you.
Mr. Brandgard: Many thanks for taking the time to keep us informed of what is happening to our neighbor.
Mr. Al Bennett: Thank you for participating, we appreciate you participation. I think there has been discussion as we have had low right now that we are not meeting this month, but next month and there has been a lot of discussion to carry on. Just because the airport is in our backyard or front yard whatever you want to call it, it is just very important as far as the economy.
Ms. Whicker: All those visitors coming to Super Bowl, if they would have had an unpleasant flight experience where the airport couldn't have handled that volume, if we wouldn't have been in the newer airport I don't think a whole lot of experience of all those visitors coming to Indianapolis would have been the same, because that was their first impression was the airport and the service they received.
Mr. Al Bennett: That is well said, that is exactly right and our staff at the airport spent a tremendous amount of time in training making plans for the worst and we were fortunate that we didn't have to deal with what Dallas had to with ice and snow, but still we had a huge crowd and bigger numbers than we have ever had, even more than we have had for our races for the 500 and the 400. Thank you.
Mr. Brandgard: Is there any other business from the floor this evening? If not we will go to the Town Manager's report.
TOWN MANAGER'S REPORT
Mr. Carlucci: I gave a pretty detailed report for the Council members if you have any questions I will be glad to answer them, otherwise I will let that stand as my report.
STAFF REPORT
Mr. Brandgard: We will go to staff reports. Joe, anything from Planning and Zoning?
Mr. James: Good evening, I just wanted to go over a couple of items that were in my report, one is the Diner update, if you have any questions about that and if you want us to move forward with the request for the proposal.
Mr. Brandgard: I think we need to move forward with it, under the conditions that you provided us.
Mr. Kirchoff: Are we going to spend any more money on that?
Mr. James: No.
Mr. Kirchoff: I have no energy to spend any of our money on the Diner.
Mr. James: RFP that would be a minor expense for the ad cost, but the Town has committed no funding for this.
Ms. Whicker: In doing this, there is no commitment in the future for it.
Mr. James: That is correct.
Mr. McPhail: I think Joe's proposal is to set a request of proposals of people interested in relocating the Diner and operating.
Mr. Brandgard: Consent for him to move forward under these conditions.
Ms. Whicker: Do we have a head of time the conditions that we might accept before we start receiving proposals? I mean do we have detailed out knowing what we would approve?
Mr. James: Yes, that would be detailed in the RFP. My second item concerns the business license I provided you with a draft of the application in my report and then before the meeting started tonight I passed out a revised draft based on Mel's comments we corrected a few things, I think the next step would probably be putting together an ordinance to take to the Town Council.
Mr. McPhail: Obviously a minor change in what you had sent out in the report, but certainly I think it is a very simple application and basic information with a reasonable application of $25.00, I don't think that is unreasonable for anybody that wants to come to Plainfield and do business, at least we will know they are here. Good example we have two new businesses on Main Street that have been opened in the last couple of weeks and I have no idea who they are and what they are doing.
Mr. Brandgard: I think it is important for emergency contact information for the Fire Departments standpoint, they can be aware of that ahead of time in case there is a fire or something else that requires them.
Mr. McPhail: I really appreciate your work on this and I would encourage us to move forward with the proper ordinance so we can move forward on that.
Mr. Brandgard: Consent to move forward.
Mr. James: Ok, I will get with Mel and we will put something together for you. Thank you.
Mr. Anderson: Good evening Mr. President, couple things, Chief Russell had a death in the family, I don't know if you guys are aware of that or not, he had a death in the family and he has been unavailable for a couple of days, so hopefully he will make it back in the office tomorrow. Any how I got the contract for our new ladder truck. Mr. Daniel looked it over I still have three copies for you to sign. And lastly, just a reminder that our station 3 dedication is this Friday at 11:00.
Mr. Brandgard: I have to admit I just RSVP before the meeting started.
Mr. Kirchoff: I originally had that down at 10, and I am hearing now it is 11.
Mr. Brandgard: We do need a motion to approve the contract between the Town and Fire Service Incorporated. This is just the contract.
Mr. Kirchoff: So move.
Ms. Whicker: Second.
Mr. Daniel: You need to designate a signee.
Mr. Brandgard: Since Robin is a liaison, Robin be the signatory.
Ms. Whicker: Second again.
Mr. Brandgard: The motion is second to approve the sales contract between the Town and Fire Services Incorporated relative to the new fire truck, if there is no further discussion all those in favor signify by aye, opposed, motion carried, thank you.
Mr. Chafin: Good evening, the department has been associated with a company called Ellis and Associates since 2004 and each year Ellis and Associates provides the Comprehensive Aquatic Risk Management program for the department and I just received today a plaque that I want to present the Council that 2011 we received the platinum award, which is the highest award that we can receive, so each of these last or first eight years or only eight years have only received the gold or platinum, and so 2011 we received the platinum reward.
Ms. Whicker: Is it for employees practicing out the LS safety procedures.
Mr. Chafin: I just wanted to give you a quick update on the Leisure River, there was a power point presentation in the report but just to go through it briefly, it was kind of a paper version you saw many months ago, we had an aerial when it was half full of stones, there you can see the existing two pools, and half of what is out there right now, the southern half of the river was stoned and they were using the northern part to get in. I don't know if you have seen this aerial before or not, but you can kind of to the left is the trail and the rift raft where the old retention basin used to be, so that is where the retention basin still is but it is full of rift raft, it started out, most of these pictures you see on Facebook that we had a lot of earthwork moving and digging out the river, this is as we started pouring the river, the pouring of the river walls was somewhat impressive, they formed them all up with wood, and they shot concrete in like a big pump truck, it was a unique process versus just pouring flat concrete on the floor, so we learned a lot in that process. This is as the river starts to take shape you can see the zero depth entry there that has been under construction for sometime, some of the sidewalls and weirs that basically are the balance tanks the river from looking at it from the far eastern side of the campus. Then standing in the river itself, if you saw the recent video on the Indy Star with Diane, her little blog, this is kind of the area that she was pointing at that showed where the tipping buckets were, which is on the left as you come around the river, you will go to the left there and we will have tipping buckets that will get you wet if you want too or you can stay out to the side. This shows a little bit of the deck, we've poured, basically the rest of the deck was poured today, so the entire deck has been poured with concrete, we were working on doing some finishes and things like that, today kind of cosmetic type items. A couple of the features that we have that you can see there, the rock waterfalls, if you haven't been out there lately or if you want to go up in the aerobic room when there is no classes and want to look down on it from there. These stone waterfalls, there are two of them in there that are in the island. Portions of the river, a really neat feature, I think it is going to be a really neat add to the river. Each one of those, they come in three sections and each section weighed about 3,500 lbs. So we had a large crane out there a few days ago putting those in place. Just a few more pictures, there is one of the cranes we had out there. Those are really starting to take place, we have a May 4th completion date, there is the river as it was about a week ago, you can pretty much see the shape of it and the length of it and the size of it compared to our two existing pools, about 330,000 gallons of water, the road is in, around the perimeter of the trail stayed in place along the perimeter of the complex. That is the competition pool that we already have water in and we are going to start putting water in our leisure pool sometime in the next week and a half or so. They are going to paint the river, hopefully tomorrow, start putting the primer down, you got to cure that paint for 7 days before we put water in it. They are trying to get it turned over before May 4th. We got a lot of work to do with that target date still in mind. That will give us from that date up until Memorial Day weekend to get our staff trained, have our in-service days in conjunction with Fire Department and Police Department over there and go through the various situations that we would have, it is a new feature for us, it's a new animal for us. We have a little walking river or current over in the leisure pool, but nothing quite like this, so this will give us enough time to put our practices in place an validate our zones and different things like that. Town employee night, May 25th, whoever is the first in line, whoever is the fastest. So I thought I would give you a quick update and there is a gentleman who is a member of our facility that doesn't necessarily want the recognition, but his job puts him in this spot frequently when he has a camera and he likes to take pictures like that, I sent Tim a picture you can see the changes that has happened over here as well. So I just thought I would share that because that is a really neat photo, we have tried to offer him different things and he just says no, he enjoys taking them for us, he has a handful of pictures of all of our parks and different facilities of the Town and he is going to load them up on a disk and give them to us one of these days. Do you have any questions about this process or the project.
Ms. Whicker: They laid the concrete today and they are going to primer it tomorrow?
Mr. Chafin: No, the deck concrete was poured today, the river concrete was poured a long time ago. We were just doing cosmetic touchup.
Mr. Kirchoff: How many hours primed before it gets wet, because have you seen the weather?
Mr. Chafin: About 6. Yes if it is going to rain, they are keeping a pretty close eye on that, they need 6 hours after it goes down to keep it completely dry before it gets wet and then there is a primer coat and a second coat to achieve a millimeter thickness that they are after and then finish. Yes I became a weatherman. This is the new building that is basically the mechanical room and some additional family restrooms down here. We changed the landscape on the east side of the campus significantly, so yes we are excited.
Ms. Whicker: The concession stand still as big as it was.
Mr. Chafin: We got another window on the side that we didn't use, so I think how we operate the concession was dictated by the crowd. I think we anticipate having them all open pretty much all of the time this summer.
Ms. Whicker: One thing to thinking about baseball games or you have someone walking around selling beverages of to keep everybody hydrated, it would be great to have bottles of water going around, they are allowed to have drinks and food in all places of the pool.
Mr. Chafin: We usually have a Dippin Dot cart up here, we will move something down here that we can sell the ice cream in the future, so you don't have to walk all the way up here. I think we got a handful of all those things that we have been throwing out and trying to make them materialize.
Ms. Whicker: It would be nice to try to be able to sell them, the food and beverages because they might in return say well I am going to bring my own.
Mr. Chafin: We will still have the cooler coral that you can store you cooler in, and I think that is a feature that people appreciate and they are not going to bring everything, or they will forget a bottle of water or you can't keep an ice cream bar in a cooler, so we will sell a lot of those types of things. Do you have any other questions about this or the project?
Mr. Brandgard: Thank you, we do appreciate the effort.
Mr. Chafin: I do have one other thing. Two meetings ago, we presented the Rolls Royce UAW Corporate Membership information and in this report I tried to provide what you thought you were wanting as far as comparisons or showing what we currently have in place with the corporate type agreements, so I just wanted to follow up and see if that answered your questions and see if you were comfortable with us moving forward with the original corporate membership with Rolls Royce UAW as we present it or as if you have questions or changes. They are chomping at the bit.
Mr. Kirchoff: I continue to have concerns. I know we have the deal with IU Health West, but they are a partner of ours. I just have concerns offering a discount to a company that just for the sake of money, you do it for them you do it for the next and you do it for the next and where do you draw the line of offering 25% discounts. I just have real concerns about that.
Mr. McPhail: I continually wrestle with it, I know it would probably increase our membership somewhat, but I also look at our next door neighbor down the street, he pays the full price and somebody just because they work for a particular employer, we offer them a discount.
Mr. Kirchoff: The thing I find ironic, the lady who wrote the letter doesn't even live in Plainfield, doesn't even live in the County, and yet we are going to give her a 25% discount. Philosophically I have no interest in it.
Mr. Chafin: They approached us because of the positive relationship that we have with them in some of the programs that we have done with them, and trying to evaluate different ways to bring in revenue, I think it is corporate type memberships that we currently had, we had some good success with in that regard. So that is what my intent was, was to try to think outside of the box to look at ways to increase our revenue.
Mr. Kirchoff: And I appreciate that.
Ms. Whicker: The partnership, they are able to use our rooms and they are bringing in their programming as well.
Mr. Chafin: That is the main advantage of the main benefit of the investment that they make is their presence and the facility use.
Ms. Whicker: This has nothing as far as advertisement, nothing on towels, or stickers on the door. That advertisement as well was part of the IU.
Mr. Chafin: Right.
Mr. Gaddie: How many people are talking about, have they given you a number on that?
Mr. Chafin: Our projection was about 250 memberships is what we would sell. I mean there is significantly a larger number of employees in Plainfield and Hendricks County than that, but I don't think all of them will take advantage of it. Our estimate was about 250 memberships.
Ms. Whicker: as it was stated before I know Kent's concern, that discount for a non resident still is more than our resident rate.
Mr. Chafin: Yes the way our pricing structure is set up at that discount rate, a non-resident would still be paying more than a resident regular rate.
Mr. McPhail: If they were a resident as a proposal is to give them a 25% discount.
Mr. Chafin: It is only for a 1 year membership, it is not for a months pass, or a three month or six month, it is for a 12 month investment, which is a long term contract which again the highest or most costly if you will, or highest priced memberships because it is the 12 month.
Mr. McPhail: I suppose there is a UAW program, not a Rolls Royce is that?
Mr. Chafin: It is both.
Mr. McPhail: What is their contribution in terms of dollars?
Mr. Chafin: They are paying for it, the UAW is paying for it or Rolls Royce is paying for the employees that are their contribution. That is their contribution to try to keep them or get them healthy.
Mr. McPhail: Good deal for the employee.
Mr. Kirchoff: If the company is paying for it why don't they just pay full price? Again I don't understand why we should give discounts to non residents they don't pay a dime in tax, and we are giving them a 25% discount.
Mr. Chafin: From a volume standpoint to is what I was looking at.
Mr. Kirchoff: And I appreciate that, but I can't get pass the fact that giving a discount to someone that doesn't pay a dime of tax toward that facility, I just can't get pass that. I mean we have companies right here in the Town that work with us and everything and we are not giving them a 25% discount for their employees.
Mr. Chafin: I think the long term intent was to see if this was the model that we could use because we have tried he corporate kind of discount thing once before and it really didn't materialize the way I think we had anticipated so by using the IU Health West model, that we had, knowing that it worked, and knowing…
Mr. Kirchoff: We moved a long way from that, we have a partnership with them, we get contribution, and we have a business relationship. I see no relationship here other than it is UAW and Rolls Royce and we are just going to give them a 25% discount because they asked for it. I appreciate your innovativeness, and creativeness, I just can't commit to this.
Mr. Carlucci: These are all really good points and I agree with what you are saying, I guess after listening to all of this it makes more sense, if Rolls Royce is serious about their employees health between the union and the company, they can come up with a pricing for themselves and coming in at the out of town rate. Rolls Royce and the union were willing to go this far, why don't they just go the rest of the way?
Mr. McPhail: I just have a difficult time offering a discount because of an employer may have a group obviously and there is advantages to us to having more members, but I still look to my next door neighbor and I just voted for somebody to get a 25% discount over what you have to pay to have the same privilege and I just can't make it work. I certainly would like to have those people participate, but it just seems to me they should pay the going rate.
Mr. Chafin: Ok, that is what I will tell them. That is all I have.
Mr. Brandgard: Thank you.
Mr. J. Castetter: The first item I have to talk about is, Clay was talking about painting and the water, and I am briefly going to mention that as well. The million gallon tower on Quaker Boulevard was completely painted, and it was filled today, so Tuesday, Wednesday we will back to samples and back online first thing Friday. Also as you know the last two weekends were the heavy trash weekends for us down at DPW, just to let you know we used 14 thirty yard dumpsters for those two weekends, 4 twenty yard metal dumpsters that we used and we also had Bee Environmental down there with two semis and loaded those up with electronics. It was well served this year, even the two weeks ago it rained on Saturday, and we had lightening and storms the guys actually had to close the gates to keep people from coming in and they were stacking out in the parking lot and even out on Center Street waiting on Longfellow's. We are checking ID's on every body making sure they are Plainfield citizens, the citizens really enjoy it, and we appreciate keeping it off the roads and the County roads as well.
Mr. Brandgard: What amazes me is every year it seems like more is collected than the year before, where is it all coming from?
Mr. J. Castetter: People are upgrading.
Mr. Bennett: You are right Mr. Brandgard, I've used this and I'm sure we all have at some point or another, have we gotten to the point where we need more than two, because your staff does a wonderful job out there, and I know we don't want to put an extra burden on them, but Mr. Brandgard is right, I see more and more and I think it is a valuable service to the community.
Mr. J. Castetter: We do it in the spring, and the fall. There has been questions in the summer about if we have one and also during the winter time which we push them to spring. If we do a third one I think we might need to look at the contract with Rays, the provider as well as is that the right time for them during the summertime.
Mr. Kirchoff: How did this compare to…
Mr. J. Castetter: Spring cleaning, it is a little bit heavier, we are around 9-10 dumpsters for both weekends in the fall. A couple of years ago we had a low, we had 7 dumpsters, this is probably the highest dumpster, it is because we included a dumpster just for metal recycling which 4 20 yard dumpsters that is probably $2,000-$3,000 coming back to the Town after we recycle that. One of the other items I wanted to speak quickly about is US 40 landscaping, I hired a company Chapin Landscaping, you may recall John Chapin, he is a local guy, he started doing some landscaping at Friendship Gardens for us years ago, he may have started today, but he will be out there to get them prepped and ready, and mulched by the end of the week. The last think I had is the sign replacement project, it is going very well, you will see them right through this part of Town, they are in sections, they have the Town broke up in sections, they are in section 26 and 52. Section 26 is east of White lick Creek, say Lincoln Street to Buchanan Street and they are moving west to east, so once they get to the east side of Town they will jump back to the west side of Town and start that section. I believe, Don help me, the middle or end of May for that contract. So they are moving right along, and I've got a 30 yard dumpster down at the shop loaded with street signs that will be recycled here sometime in June. Salt, I wanted to talk about the salt real quick. Salt dome is getting pretty full, we put about 1,100 tons of salt in that dome from the contract that we had to purchase this year. I'm guessing that we will have about 800 tons that will not go into the dome. Recently I bought some retaining block wall, we actually installed that today behind the ag bins I built a few years ago as you might recall as you pull the double gate, so it is on the backside of that and we will be tarping that. It is about 80 X 35, and I believe it will hold 800 tons of salt. I talked to Clay, he sent me to a guy he deals with on parks stuff, and we found that he can make me a tarp, a vinyl tarp that will cover the salt and last throughout the year, so I hope to keep it close to home and be able to access it easily.
Mr. Kirchoff: Going back to the sign program, do you have to recycle those, if somebody wanted their street sign?
Mr. J. Castetter: I think the street name sign is maybe something we could auction off or do something with, but he stop signs, the regulatory signs, those we…
Mr. Kirchoff: I understand that, I'm thinking the street signs.
Mr. Bennett: We can't give them away, we can sell them.
Mr. Kirchoff: That is what I am saying.
Mr. J. Castetter: I've been questioned about the red signs we have and I am making sure those are set aside till we determine what we are going to do with those, I know some of those we will want, but until we determine what we are going to do with those, I know the Quaker sign, the Red Pride, those are things we'd want, but as far as Shaw and Wabash and some of those others what do we want to do with those. I will keep those set aside, those won't be sold or auctioned off right away, but they will not be recycled either.
Mr. Brandgard: We probably ought to put a time limit on this to be available.
Mr. McPhail: I think we ought to try to offer them for sale.
Mr. J. Castetter: We may want to tag those signs that we sell or stamping those signs that we sell, because I know at one time I scavenged in the trash and I found a Plainfield sign that was in my garage, I had a Police Officer at my door because saw the Plainfield sign and he thought I stole it. So the signs that we do sell we probably want to tag or stamp those in some way, all these signs are in a 30 yard dumpster, so what you are asking, I'm not refusing, but we will have to pull those street name signs out of the rest of the regulatory signs which is just a separating issue, which is not a big deal.
Mr. Kirchoff: I wish we would have thought about it earlier.
Mr. J. Castetter: On my mind was it is all aluminum and the recycle price is pretty good, and that will just go back into a fund.
Mr. Kirchoff: Do you have any idea how many street signs you have?
Mr. J. Castetter: Yes I do. There is like 1,250 street signs, sometime you ought to stop by the garage and inside the eastern barn I have a duplicate of every sign in Town. I will put something together. Thank you.
Mr. Belcher: First thing I want to do is sort of fall on my sword and say I was sorry I missed the sewer meeting last Thursday, I know everyone was really dying to go to that, and I didn't get that noticed properly so we couldn't have it. It was very nice Thursday night, so it was probably glad we weren't in the building talking about sewers.
Mr. Carlucci: Tim and I both woke up that same morning, he was wondering if I put the notice in and I was wondering if he put the notice in and as it turns out neither of us did.
Mr. Belcher: If you are willing, I would like to pick another date and suggest two possibilities, one would be next Thursday because we have a 5 Monday month, and that Thursday would not be the same week, which would be May 3rd, then the next date would be June 21st. Because I have something the 3rd Thursday of May that I have already have conflict. I picked those dates because they were Thursdays and on weeks we didn't already have a meeting. We have plenty of time to talk about it. One thing just so you know this, there is a few items I thought I would bring to the Council meeting to really whittle down the agenda that you would see on the work session anyway, for the few items that really are not appropriate or they take too long to talk about in a meeting. Key things that we were going to talk about last Thursday like the south plant I have it on my agenda to talk to you about tonight about, just that one item dealt with, so we can if you want to make it a little bit shorter, that is my goal to try to cut down the time anyway.
Ms. Whicker: Here is my question to Wes, last year I believe we started budget tox in June.
Mr. Bennett: We haven't set a date for those yet. They have allowed us to push back the budgets a little bit as far as final adoption, so we don't necessarily have to start in June, July would be the latest.
Mr. McPhail: How much time do you need?
Mr. Belcher: Well, again I thought it was going to take about 2 hours, but I am taking a lot of the items out and I am going to bring them here to you specifically here in the Council meeting, maybe just one at time to whittle that down to hopefully an hour, but that is really tough to stay to an hour in a meeting like that because there is all kinds of things that we have questions about.
Mr. Kirchoff: Is there some urgency to get something going for you?
Mr. Belcher: Well for example the ones, the really high priority items I am going to bring them to the meeting just as one at a time instead of five or six, it will take way too long in a Council meeting. There is probably one or two projects that we will take an hour to discuss, we can condense those down just for those two key projects, or what seems to be falling out of the agenda that can't really be brought to a Council meeting. June 15th, at 10:00 meet at the north parking lot and we will go from there. There probably won't be any parking spaces because the river will be open by then. I do appreciate that and like I said I will whittle that down to keep your time short on the sewer projects and then the key ones that I have to get moving I will bring in and discuss with you. Like this first one I want to talk to you about. I put in my report a graph that shows the flows to the southwest water plant, and that was one of the key things that came out of all the studies that we just finished on that I was going to present to you at the work session, that the south plants flow that is gradually gone up on the two to three years of flow charts you see in there. We are right at a point where we should design on the next phase. That is what I would like your consent to move forward on putting a contract together, if not we don't have it tonight, but I would like to put it together with the Whitaker Engineering, we've already got a lot of the next phase already designed into the first phase when we built that plant we knew we had other modules to build and we can make good progress on that if you are willing to go forward with a design contract which you would see in the future.
Mr. Brandgard: Is this something that we can use the cost savings process on that?
Mr. Belcher: We are not sure about that yet, because normally new capacity cannot be utilized the GMAX guaranteed contract method or the guaranteed savings, that is almost purely new capacity, right now we don't' think it will be a conventional design bid build project, so as we get further into it, we can talk more about that possibly at the work session of how that project might fit into others, but typically that would not be one that would qualify in that code session. But essentially I don't know what level of approval I would need, but that is the one item that we missed that I would like your permission to go forward with or consent to move forward on forming a contract and getting that back to you as soon as I can.
Mr. Brandgard: Consent.
Mr. McPhail: I'd just like to make a comment on that, and really compliment Tim and his staff and our partners that we have been able to do on the other treatment plant and stopping in filtration because frankly I thought we would be doing this six or eight years ago. We have really made some real improvements, the Belleville Plant continues to add capacity, and we have increased capacity on the north plant here. We really have done a good job.
Mr. Belcher: We fill like we are essentially drying up the north plant, the good problem that we have is we've seen the flows drop at the north plant while they are increasing at the south, so one of the things we want to do and we will talk about it at the work session is how to move flow from what is currently going to the south to the north to try to balance that so we can extend the life of the south plant, because again those are such big expenses that you don't want to fill them too soon, you want to do them at the right time but not too late. So we are right there where I think we will be starting design and will be ready to go. Keep any kind of rate impacts as long as we can. Thank you very much.
Mr. McPhail: I assume we will still be looking at removing lift stations.
Mr. Belcher: That is a great thing that came out of the studies, 10 or 12 lift stations that we are trying to grow and increase the efficiency of our current system so we are not paying many power and maintenance bills and again use what we have and use gravity and those kinds of things, it doesn't break. Thanks again, I will get on that and get with Mel and form a contract to get something going on that soon. The Town's landfill project or the Town serene project or remediation project. As you can see the trees that used to exist in this area have all been cleared, and that is essentially the contract that we just let recently using the quotation process, and I have to tell you the changes at that the Legislature made to allow us to quote projects up to a certain level, I think it is 150,000 this year, and it is up to 250,000 next year. It greatly increases the efficiency with what you can put a project out and get better contractors for our work and get local people to do the work. It is very good for us and very good for our community and other communities I'm sure. But the time that we are to get that out, with the quotation process, allowed us to meet the April 1 date for tree removal. Which we couldn't go past a certain date and cut trees down. So Williams Tree Company is a very good contractor, they were low, they got these trees out in about 3 or 4 days, they only had a certain amount of time to get them out and they did it. There were two trees we identified that were potential bat roost trees that we had to do for this study, those were again dealt with before, anytime permitting would have been a problem. What you still see in trees, this is private property, another owner owns this, I think there are a few trees in here that are actually what we Talon Stream, these are the trees the Town owns but they are in a floodway those will stay in, there is no trash in that area, you can't see it, but right off the end of the slide there, there is a really gorgeous spot along this stream that has some major trees in it still that will stay because they are not effected by the trash. Cutting the trees was the first thing we did. If you go out there now you will see a lot of stumps. What we didn't do is pull the stumps out and the reason we didn't is because each stump if you can imagine is down into the trash. There wasn't properly closed landfill here, so we are dealing with something that just grew naturally, these trees root systems went down into the trash, so when you pull up a tree you are potentially going to pull up trash, so we have to be careful how we do that because you don't know what you are pulling up. We were able to with Williams because we produced so much over here, we just asked Williams Contracting to go ahead and take a few out, take a few stumps out and we will see what happens. So we again have learned quite a bit over on this western side, we took one day to see how far we would get. Again these are very good contractors, they got about to that line if I had to estimate it, pulling out stumps and finding out which ones had trash on them and which ones didn't, and we counted those and we kept track of time so we sort of know what that is going to entail and our next quote that we hope to put out is to move the rest of the stumps at the across the top of this site here on the flat areas of the site here. What we don't want to do yet is get on the sloped sides of the side down towards the creek, because it will start eroding and we don't want that to happen until we have a major excavator in there. So we think we can keep things moving while we are working on the next phases. That is why I ask you for your permission to put in for multiple phases, but after the stump removal phase, the next phase will be large enough it could be a million dollars or more, because it is going to be moving all of the trash into the center of the site that can be reburied, not everything can be reburied, there are a lot of tires for example. You can't rebury the tires, you have to take them off site, just in the small amount that we found here there has been a couple of old transformers which are things you find at landfills, one of them was completely dry, the other was still sealed up so it will have to be specially handled, again that is the kind of thing we are going to get into as we go through this site. A lot of things are going to have to be sorted through and the point when we actually get where we sorted it all through and compacted the existing trash down, and whatever removed, then we will start bringing in the cover and you will properly close this landfill which would be to put a cover between the trash and top of the ground that will be impenetrable to water and the people and anything that would be on this site. That is something that essentially what was not done years ago and what we are going to do as our project. I'm pleased to see the progress they have made so far and it is exciting to finally get the ball rolling, it was a little disappointing the design bill didn't fit our project as I explained in my report, but we think it is a good process we can use another time, but we are going to go forward with our method of design bid build. Essentially when you get to the site now and you see it cleared off you can take your eyes away from the trash on the ground for a minute, and you start to sort of visualize what beauty this location has. There are some locations when your up on what I think especially, up on a high point right in here, where you look north and the White Lick Creek an area that seems completely untouched, it is just gorgeous and I think those are the kind of things people will enjoy and we have tried to set up the design of the future to actually highlight those areas that view the creek for people who take a walk or sit down and take a rest in a future park there. It is quite a large area when you get out there how big it is, it is 13 acres of park land so quite a project developing here and I think it is going to be a great one for the Town. The next item concerns the Police Station project is still in the stage of developing the proposal we are doing in the guaranteed savings contracting section, it is a collaborative process with our vendor with designs, we are essentially doing design build method here and so many times when we do a project it boils down into both subjective things, what looks good and then the objective things, how much does it cost and can we do it, and how do we want to do it for long term maintenance, so the first thing I want to go through is some of the subjective things we would like to make some changes, I say we, myself, the Chief, Assistant Chief, and John have looked at the building as it is now and the roof and the problems they have had and we would like to make some changes to the building, but it will make an architectural change, and that is subjective, if you don't like the way it looks we will build it back the way you want it, but we think starting out this will be a better way to have had this building built and ultimately be a long term maintenance be better for us. We used a really scary process here if you think about the power of this tool, but it is Photoshop, so this is the building as it exists today, and you see what we call the eyebrows, those are actually vent, they actually have mechanical equipment that draws air in through them, but also they leak. When you have these parapet walls which are right below the eyebrow, those are brick walls that go up and I think, I'm not an architect but my thought would be that those were an architectural statement that the architect felt like that said something, I'm an engineer, not an architect I think it might have something to do with a fort or something that they might have said it is a Police Department building, it is public safety, it is the idea of being strong and don't try to take this building down. Anyway it is an architectural feature and what we would like to do is take both of those off, we want to get rid of both of those and we want you to tell us if you agree with us on this. The parapet walls are gone, so that is what the building would look like without the parapet walls.
Mr. Brandgard: That will have to go through design review.
Mr. Belcher: Possibly, I asked Jill about that and the building still meets all the architectural standards of the Towns Zoning Ordinance in terms of the brick percentages, I certainly would be willing to do that and we will show them exactly what I am showing you, if it rises to the level it needs to be done, we will do that, even then it would be the same kind of subjective decision, does it look better, worse, is it still ok that we need your input on. This is looking at a different perspective with the elements back on the building. We also have some impacts of this, if we have mechanical equipment taking air in the front, we have to grade a space out the back to take that air in, so one of the biggest problems with the building, it didn't have the roof, it didn't have the proper ventilation system when it was constructed, even what was constructed didn't have the openings it was supposed to have, so the roof essentially got baked. We will put power vents in which that is pretty much what you see on a residence or a little bit bigger, but these would be power vents to create the ventilation necessary to vent that building. Then those would be the mechanical equipment turned from the eyebrows but then routed to the back of the building instead of coming out the front. Again I have been talking to Jill to make sure with the zoning ordinance to make sure of those openings in the roof and such. If we would have to do something that would have to go to the design review and or BZA if it meets that level. Essentially that is the impacts of visually and subjectively how the building would change. That is the first thing that we wanted you to consider, but I thought before you made that decision you would also want to know the costs, it is one thing to say you like something it is another to deal with the objective side versus the cost. So we had our vendor put some pricing together just budget pricing, again we pressed him pretty hard to get it done in about 2 weeks, so most likely these are a little bit high and there may be some other credits off studying this, but essentially the parapet wall goes along, which you can do one or the other if you liked one and didn't like the other, you could pick and chose here, but essentially from our side we are recommending that you remove them both for a maintenance standpoint, but the brick removal the tricks are what is behind the tarp it walls that direct water, but $20,500.00 would be the cost of doing that parapet wall removal and then another $22,500.00 for the louvers, for removing the actual louvers and putting mechanic equipment in the back. So this is not a cheap process, but again when we think about cost, we have to think about the long term 30 year life we want to get out of this roof, and the potential problems with it. I think that is where from a maintenance side, I can't say that we are going to save that much money, but I certainly could have a problem that could cost more than this real easily when you have a leak. You have so much equipment in that building that is very expensive, a 24/7 building, so anything that we think we can do to make it less likely to have a problem that is what we recommend. So we are essentially, the benefits, we produced potential for leaks to ice standing behind those parapet walls, reduced some potential for windblown leaking, that is one thing about those eyebrows, they do tend to face that northwest in there getting a lot of wind and rain right into them, but we could deal with that in a different way if you like them and want to keep them on the building. We would have some offsetting cost flattening that roof out and making it easier to roof through there, so there might be some savings as opposed if you leave the eyebrows on and have to roof over them that is a complicated roofing method so there would be some offsetting savings there if you go a flatter section through there, so that is essentially where we are at on the Police Station project, the roofing project, our vendor again is putting his scope of working with us putting the scope and pricing together, this is a big part of the scope, and we can price it with this, without it if you are against it, we will find a way, there is a lot of parapet walls in the world that work and we can figure out a way to make it work, and I don't want to speak for the Chief or anything, but I think that the goal of our group would be to remove them and we think the building looks ok with out them, so that is our view.
Mr. McPhail: I think most parapet walls got a flat roof behind them, this has not got a flat roof, it is coming down into that parapet wall and there has been bad leaking problems and ice. I really believe that we need to accept the recommendation and move forward. I know it may cost a little more now, but the old commercial pay me now or pay me later, we've been paying.
Mr. Brandgard: We've been paying later for a while now. The only thing I have is does that go through design review to start with.
Mr. Belcher: That is why I opened that door and communicated with Jill early and if we need to, we certainly do that.
Mr. Brandgard: I don't have any problems with doing what you suggest for a reason.
Ms. Whicker: Can we set it up the pending design review approval, and not have to come back to us?
Mr. Belcher: I can just report back to how that went, if you even want me to whether I have to or not, if you would like for me to I will do it, that is really how I feel about it, if you think I should I will be glad to do that.
Mr. Carlucci: You can go to the design review committee and not go to any other board.
Mr. Belcher: Right, just to make sure.
Mr. Brandgard: I have another question, mechanical equipment that is between the roof and the ceiling, that is another 12 years old now, with the difficulty it is getting into that stuff, does it make any sense to check it and see if we need to replace it?
Mr. Belcher: John, can you help me with this, is there actually equipment or is it just dock work that is receiving error in the attic space? Probably do.
Mr. Albertson: The equipment consists of an exhaust change area in which primarily duct work, but there are some mechanical fans in the duct work that moves the air forward and backwards, but as far as the HVC unit, air handling units, heating units, there are none.
Mr. Brandgard: They are suspended, the space between the ceiling?
Mr. Mitny: As far as the mechanicals of the building, most of them are in the rear of the building, but the heat exchangers that actually move the air are in between the fire stop ceiling and the fall ceiling.
Mr. Albertson: Which is not in the attic area, the only think that is in the attic area are the exhaust and exchange air ducts, and the fans that move the air that are encased in ducts. That is part of that $20,000 is to relocate those ducts from the eyebrow, take them down, turn them and take them to the rear of the building. There will be all new duct work, but nothing said about the fans. I agree with what Tim said, there is probably enough in there, the small fans, thermostats and such.
Mr. Mitny: I didn't get a chance to talk to John, but when we have the roof open that probably would be a good time to for us also to look into the fire suppression and stuff. We just had a leak in the system and had to come out and fix it.
Mr. Brandgard: You answered my question, thank you.
Mr. Belcher: Well if there is no major objection to the idea, then we will take it to the design review and if they are ok with it then we will address down that path and I will keep reporting back to you how it is going. Thank you for your time.
Mr. Brandgard: Thank you.
Mr. McGillem: Just to elaborate on the Township status. The west bridge is essentially complete; they are starting to do some minor cosmetics and pulling out false work. The approaches grade is pretty well cut from Dan Jones all the way to Just east of the Duncan drive and it is scheduled for lime stabilization Thursday, and once that is cured which is three days then you will start seeing some asphalt go down. We have the first to cores of the asphalt to go down before the curbs go in, and so it will start to coming together pretty good on that west end. We are still on schedule for around the middle of June, they have completed and opened the traffic on the west side. There is a lot of dirt stacked up in there around Duncan's property which essentially is some of it is top soil, some of it is dirt that will go in for the fill on the east bridge once we get started on it, but we got to get the west opened up first. All new sanitary sewer, all the underground piping structures is in the round about, so we are ready to cut for that round about and it will be coming up too. A lot of work going on out there right now.
Mr. Brandgard: A lot of work and a lot of progress out there, and the weather has been good. Thank you. Did I miss any of the staff?
OLD BUSINESS
Mr. Brandgard: Any old business?
Mr. Kirchoff: I guess under old business, the only question I have is where are we with the Fire Department review?
Mr. Carlucci: I am glad you said something, I should have written that down. I received the signed documents Friday or Monday, but I have them on my desk.
Mr. Kirchoff: The full schedule included?
Mr. Carlucci: Not yet because they already got a signed copy, we have two copies here and when the Chief is back we will start. A lot of it is data driven and we have to provide them…
NEW BUSINESS
Mr. Brandgard: New business.
Mr. Carlucci: I do have one thing under new business, I've given you copies of a draft, Hendricks County Development Partnership. If you can take time to look at that we can bring it up at the next Council for approval. Thank you.
RESOLUTIONS
Mr. Brandgard: We have two resolutions this evening. The first resolution is 2012-12, Six Points Associates Confirmatory Resolution.
Mr. McPhail: I move that we approve the resolution 2012-12, Six Points Associates.
Mr. Kirchoff: Second.
Mr. Brandgard: We have a motion is second to approve resolution number 2012-12, Six Points Associates Confirmatory Resolution. If there is no further discussion roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution 2012-12 is adopted.
Mr. Brandgard: Thank you, we also have resolution number 2012-13 the Browning/Duke Confirmatory Resolution.
Mr. McPhail: Move for approval.
Mr. Kirchoff: Second.
Mr. Brandgard: The motion is second to approve resolution number 2012-13 the Browning/Duke Confirmatory Resolution. Again if there is no further discussion roll call vote please.
Mr. Bennett: Mr. Gaddie- yes
Ms. Whicker- yes
Mr. McPhail- yes
Mr. Kirchoff- yes
Mr. Brandgard- yes
Plainfield Town Council Resolution 2012-13 is adopted.
Mr. Brandgard: Thank you.
COUNCIL COMMENTS
Mr. Brandgard: Is there anything else to come before the Council? If not I will entertain a motion to sign the documents requiring signature and adjourn.
Mr. McPhail: So move.
Mr. Kirchoff: Second.
Mr. Brandgard: All those in favor signify by aye, opposed, motion carried. Thank you.
